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- Tasks: Support a friendly Chief of Staff and assist with various administrative tasks.
- Company: Join a collaborative Family Office in West London focused on philanthropy.
- Benefits: Enjoy a supportive work environment with opportunities for personal growth.
- Other info: Be part of exciting events and help coordinate meaningful charitable activities.
- Why this job: Make a difference while gaining valuable experience in a charitable setting.
- Qualifications: 4-5 years as a Team Assistant or PA, numerate with QuickBooks experience.
The predicted salary is between 28800 - 43200 £ per year.
Job Description
A very collaborative and friendly Family Office based in West London is looking for a numerate Personal Assistant for their exceptionally appreciative and personable Chief of Staff, and to support the Trustees of their significant charitable foundation.
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- Provide holiday cover for the Personal Assistant to the Principals
- Assist with preparations for events which may be taking place at the family’s properties or elsewhere
- Support the Chief of Staff with inputting payment details and maintaining appropriate records of payments made on QuickBooks
- Assist the Chief of Staff with spot-checking staff expenses and credit card receipts
- Other ad hoc errands and support to the Chief of Staff and Principals, as required
- Run errands for the Principals, which might include (but not limited to) shopping, gift buying, deliveries and collections
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The Foundation
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Responsible for the Trustees' travel arrangements for Board meetings and other meetings
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- Coordinate logistics for the Trustee trips (which take place once or twice a year), including accommodation and travel arrangements
- Organise away days, trips and celebrations for the staff team (e.g. annual away day, Christmas party)
- Support the Grants Manager with printing and distributing meeting materials; and
- Monitor the general mailbox and direct queries to the required recipient.
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Office building
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- Act as Front of House at the office – answer the door, welcome guests and take deliveries
- Manage and maintain the calendar for the large meeting room, which is shared between entities
- Responsible for fruit and milk deliveries
- Prepare tea, coffee, chilled water and refreshments for meetings taking place at the office in the office.
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The right candidate will have at least 4/5 years as a Team Assistant or PA and be numerate, able to input payments and maintain records of payments made on QuickBooks
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Personal Assistant for Philanthropic Family Office employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant for Philanthropic Family Office
✨Tip Number 1
Familiarise yourself with QuickBooks before applying. Since the role involves maintaining records of payments, having a solid understanding of this software will give you an edge and show your proactive approach.
✨Tip Number 2
Network within philanthropic circles or local community events in West London. Building connections can provide insights into the family office culture and may even lead to a referral.
✨Tip Number 3
Demonstrate your organisational skills by preparing a mock calendar or event plan. This will showcase your ability to manage logistics effectively, which is crucial for the role.
✨Tip Number 4
Research the charitable foundation's recent projects and initiatives. Being knowledgeable about their work will help you engage meaningfully during interviews and show your genuine interest in their mission.
We think you need these skills to ace Personal Assistant for Philanthropic Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as a Personal Assistant or Team Assistant. Emphasise your numeracy skills and any experience with QuickBooks, as these are crucial for the role.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for working in a philanthropic environment. Mention specific examples of how you've supported senior staff in previous roles, particularly in event planning and managing logistics.
Showcase Your Soft Skills: The job requires a personable approach. Highlight your communication skills and ability to work collaboratively. Provide examples of how you've built relationships with colleagues and stakeholders in past positions.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Personal Assistant role.
How to prepare for a job interview at Knightsbridge Recruitment
✨Show Your Numeracy Skills
Since the role requires a numerate Personal Assistant, be prepared to discuss your experience with numbers and financial records. Bring examples of how you've managed budgets or inputted data in previous roles, especially if you've used QuickBooks.
✨Demonstrate Your Organisational Skills
This position involves coordinating events and managing calendars. Share specific instances where you've successfully organised events or managed multiple tasks simultaneously. Highlight your attention to detail and ability to prioritise effectively.
✨Emphasise Your Collaborative Nature
The Family Office values collaboration, so be ready to talk about how you work well in teams. Discuss experiences where you've supported colleagues or contributed to a positive team environment, particularly in high-pressure situations.
✨Prepare for Scenario Questions
Expect questions that assess how you'd handle specific situations, such as managing last-minute changes to travel plans or dealing with unexpected challenges during events. Think through potential scenarios and how you would approach them, showcasing your problem-solving skills.