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For Companies At a Glance
- Tasks: Support entrepreneurial co-founders with diary management, travel coordination, and personal projects.
- Company: Dynamic global financial trading business in the energy markets.
- Benefits: Flexible remote work, high responsibility, and opportunities for personal growth.
- Why this job: Join a fast-paced environment and make a real impact alongside ambitious founders.
- Qualifications: Experience as an EA/PPA, strong organisational skills, and ability to thrive under pressure.
- Other info: Exciting role with varied tasks and exposure to global markets.
The predicted salary is between 36000 - 60000 £ per year.
We are shortlisting now for an exceptional Executive Assistant / Private PA to support two entrepreneurial co-founders (CEO & CIO) of a highly successful, global financial trading business operating within the energy markets. The business is fast-paced, ambitious and internationally established. The founders are ex-traders in their 30s, driven, commercial and decisive, yet down-to-earth, collaborative and great to work with. They value pace, discretion, humour and absolute trust. This is a 40/60 business and private support role and a truly immersive position for a senior EA/PPA who enjoys being at the centre of a demanding, ever-changing environment. You will act as a true gatekeeper and trusted right hand, with significant responsibility, variety and real scope to grow alongside the founders and the business.
Key Details
- Location: Fully flexible/remote
- Hours: Core 8am–6pm, with lots of flexibility required, you will need to be accessible
- Start Date: ASAP (immediate starters prioritised; up to 1 month notice considered)
Responsibilities
- Acting as a true gatekeeper, protecting time and priorities at all costs
- End-to-end diary management across multiple time zones (business & personal)
- Inbox oversight and priority management
- Global travel coordination (business and private), including last-minute changes
- Client and board support: liaison, agendas, communications
- Private PA support: appointments, personal projects, shopping, contractors, household support
- Liaising with spouses and wider family
- Managing personal finances: payments, subscriptions, invoicing
- Supporting multiple projects (media, podcast, YouTube, publishing, hospitality, investments)
- Organising private events, dinners, members’ clubs, celebrations and children’s parties
- Handling urgent, last-minute and often unusual requests with calm and creativity
The Candidate
- Exceptional EA / PPA experience supporting founders or C-suite
- Proven ability to work at pace in fast-moving, demanding environments
- Comfortable with a blended business and private role
- Corporate experience in financial services, trading or high-growth environments is a huge plus
- Highly organised, proactive and solutions-focused
- Extremely IT-savvy; confident with WhatsApp-led communication
- Strong judgement, discretion and emotional intelligence
- Confident, resilient, able to manage up and push back when needed
- A strong work ethic, ambition and sense of humour
Why This Role?
- High trust, high responsibility, high reward
- Exposure to entrepreneurial founders and global markets
- Huge variety, no two days are the same
- Genuine scope to grow and evolve with the role
- A chance to make a real impact at the highest level
APPLY NOW
Personal Assistant employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised yet.
✨Tip Number 2
Prepare for those interviews! Research the company and the founders, and think about how your skills can support their fast-paced environment. Show them you’re not just another candidate, but the right fit for their dynamic team.
✨Tip Number 3
Be flexible and ready to adapt! In a role like this, things can change in an instant. Highlight your ability to handle last-minute requests and demonstrate your calmness under pressure during conversations.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Personal Assistant
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of humour and warmth into your words. Remember, we value down-to-earth communication just as much as professionalism.
Tailor Your Experience: Make sure to highlight your relevant experience in fast-paced environments. We’re looking for someone who can juggle multiple tasks with ease, so share specific examples of how you've managed similar responsibilities in the past. This will help us see how you fit into our dynamic team!
Be Clear and Concise: We appreciate clarity, so keep your application straightforward and to the point. Use bullet points where possible to make it easy for us to digest your key achievements and skills. Remember, we’re busy co-founders, and we love a well-structured application!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting role. Plus, it shows you’re keen and ready to jump into our fast-paced world!
How to prepare for a job interview at Knightsbridge Recruitment
✨Know Your Founders
Before the interview, do your homework on the co-founders and their business. Understand their backgrounds, values, and the industry they operate in. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed complex schedules or handled last-minute changes in previous roles. Highlight your ability to juggle multiple tasks and maintain calm under pressure, as this is crucial for a Personal Assistant in a fast-paced environment.
✨Demonstrate Discretion and Trustworthiness
Since this role involves a high level of trust and discretion, be ready to share instances where you've successfully managed sensitive information. Emphasise your judgement and emotional intelligence, as these traits are essential for building a strong working relationship with the founders.
✨Embrace Flexibility and Adaptability
The job requires a lot of flexibility, so be sure to express your willingness to adapt to changing priorities and demands. Share examples of how you've thrived in dynamic environments and your approach to handling unexpected requests with creativity and calm.