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- Tasks: Support two directors and ensure smooth office operations in a prestigious real estate environment.
- Company: Join one of the UK's top real estate offices known for its dynamic and successful team.
- Benefits: Enjoy a vibrant work culture with opportunities for growth and development.
- Why this job: Be at the heart of a high-performing team, making a real impact in the property sector.
- Qualifications: Strong organisational skills, attention to detail, and an interest in the property industry are essential.
- Other info: Immediate interviews available, so apply ASAP to seize this exciting opportunity!
The predicted salary is between 30000 - 42000 £ per year.
Are you a confident, proactive, and highly organised professional looking to join a dynamic and successful team in one of the UK’s most prestigious real estate offices? This is a great opportunity to take on a pivotal role supporting two senior directors and overseeing the smooth running of a busy, high-performing office.
About the Role:
You’ll be supporting the two directors as their PA, while also acting as a vital point of contact for clients and ensuring the team operates smoothly and efficiently. From managing marketing materials and property compliance, to coordinating meetings, liaising with high-net-worth individuals, and delivering outstanding client service, this role is central to the continued success of the business.
Responsibilities Include:
- First point of contact for calls, emails, and general enquiries
- Diary management and travel planning for two senior directors
- Managing property marketing, including liaising with photographers, floorplan providers, and brochure designers
- Uploading and maintaining accurate property listings on internal and external systems
- Creating and managing social media and digital content
- Producing reports, presentations and correspondence
- Raising invoices and maintaining contact databases
- Ensuring full compliance with property regulations and company policies
- Organising events, national advertising and coordinating team operations
- Supporting a busy, sociable team with administrative needs and office coordination
What We’re Looking For:
- A team player with strong administrative, organisational and communication skills
- Meticulous attention to detail and a calm, professional manner under pressure
- Strong prioritisation and multitasking abilities
- Confident, articulate and well-presented
- Interest in the property sector, ideally with exposure to rural or high-value properties
- Understanding of property compliance regulations is advantageous
Interviewing now – please apply ASAP!
PA and Office Coordinator employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA and Office Coordinator
✨Tip Number 1
Familiarise yourself with the real estate industry, especially focusing on high-value properties and rural areas. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the sector.
✨Tip Number 2
Practice your communication skills by engaging in conversations with professionals in the field. Being articulate and confident is key for this role, so consider mock interviews or networking events to boost your confidence.
✨Tip Number 3
Showcase your organisational skills by preparing a detailed plan of how you would manage the directors' diaries and travel arrangements. This proactive approach can impress during the interview process.
✨Tip Number 4
Research the company’s recent projects and marketing strategies. Being knowledgeable about their work will allow you to ask insightful questions and show that you are genuinely interested in contributing to their success.
We think you need these skills to ace PA and Office Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a PA and Office Coordinator. Emphasise your organisational abilities, communication skills, and any experience in the property sector.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the company. Mention specific examples of how your skills and experiences make you a perfect fit for supporting senior directors and managing office operations.
Highlight Relevant Skills: In your application, focus on key skills such as diary management, client liaison, and compliance knowledge. Use bullet points to make these stand out and ensure they are easily identifiable.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Knightsbridge Recruitment
✨Showcase Your Organisational Skills
As a PA and Office Coordinator, your ability to stay organised is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, especially in high-pressure situations.
✨Demonstrate Communication Prowess
Since you'll be the first point of contact for clients and colleagues, highlight your communication skills. Share instances where you effectively handled enquiries or resolved issues, showcasing your professionalism and clarity.
✨Familiarise Yourself with Property Compliance
Understanding property compliance regulations is advantageous for this role. Brush up on relevant regulations and be ready to discuss how you would ensure compliance in your daily tasks.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Prepare for scenarios related to diary management, client interactions, or event coordination, and think through how you would handle them efficiently.
