Team Assistant/Coordinator - Sustainability in London

A forward-thinking, innovative energy company that is the industry leader in sustainability, are looking for a confident, sparky and ambitious

Team Assistant/Coordinator to support the Executive Office, Events and Internal Communications Team.

A fantastic time to join the company, they are on the crest of a wave and expanding across Europe and beyond.

This is an excellent opportunity for an ambitious candidate who is looking for an exciting, fast-paced role with limitless opportunities for progression.

The role is hybrid, working 2 or 3 days from home and 2 days in Central London.

Occasional visits to the Oxford office (by train).

The ideal candidate will be London-based or within an easy commute for 2 days a week.

Core hours are 9am-5.30pm, and the company offers great benefits, including a generous bonus, a profit share scheme, a Private Healthcare allowance, and a discount at a selection of high street shops,

Role Purpose

This hybrid role will provide high-quality administrative, coordination and communications support to the Internal Communications & Executive Office teams.

The role will help ensure the smooth running of teams’ activities and provide practical assistance with meetings, marketing and PR campaigns, events and team processes.

This role offers a rare opportunity to work within a small team at the heart of the business, with exposure to the day-to-day running of the Executive teams.

Attention to detail and a can-do attitude are sought-after qualities for this role.

Key Responsibilities

• Internal Communications & Events Coordination
• Support the coordination and delivery of internal communications
• Maintain the communications calendar, tracking upcoming campaigns, announcements, events and key milestones.
• Coordinate approval and feedback for communications material.
• Help maintain communications channels, ensuring content is accurate, timely, accessible and aligned to brand and tone of voice.
• Gather updates, stories and information from teams across the business to support regular communications outputs.
• Monitor shared inboxes and respond to or triage requests in a timely and professional manner.
• Support the coordination of employee events and leadership sessions, including logistics, invitations, delegate lists, materials, room set-up, catering, joining instructions and post-event follow-up.
• Help gather feedback and basic analytics to measure the effectiveness of communications and events.

Team Assistant

• Provide day-to-day administrative support to the Executive Office team, delivering efficient and effective operations
• Manage room bookings, travel arrangements, purchase orders and invoices
• Maintain team documents and filing systems, ensuring information is organised and easy to access.
• Support budget tracking and supplier administration, including raising purchase orders and liaising with vendors.
• Ad-hoc support with the preparation of presentations, reports, briefings and other team materials.

Skills, Experience and Behaviours

• Excellent organisational skills, with the ability to manage multiple tasks, deadlines and priorities.
• Strong written communication skills, with good attention to detail, grammar and tone.
• Proactive, reliable and able to work independently as well as part of a busy team.
• Strong interpersonal skills, with the confidence to build relationships across different teams and levels of seniority.
• Good working knowledge of Microsoft Office, including Outlook, Word, Power Point and Excel.
• Experience supporting communications, events or administration is desirable.
• Comfortable using digital channels and content management systems; experience with intranet platforms, email tools, content creation and video editing would be an advantage but not essential.
• Discreet and professional, with the ability to handle confidential information appropriately.
• A collaborative approach and a willingness to get involved in both creative and administrative tasks.

Qualifications

A qualification in communications, marketing, business administration, English, journalism or a related subject would be beneficial but is not essential.

Equivalent experience in communications, administrative or Team Assistant/Coordination roles will also be considered.

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