At a Glance
- Tasks: Keep the office running smoothly and be the friendly face for clients and visitors.
- Company: Established architectural practice in Clapham with a close-knit team.
- Benefits: Part-time hours, autonomy, and a supportive work environment.
- Other info: Opportunity for personal growth in a creative industry.
- Why this job: Make a real impact in a dynamic role while enjoying a friendly atmosphere.
- Qualifications: Experience in office administration and strong communication skills.
The predicted salary is between 36000 - 44000 £ per year.
We are working with a friendly and well-established architectural practice based in Clapham, South West London, who are looking for a proactive and personable Office Manager / Front of House professional to join their small and close-knit team. This role is 5 x hours a day, 5 days a week, working from their Clapham Office. This is a lovely opportunity for someone who enjoys being the person who keeps an office running smoothly.
As the main administrative support within the practice, you will take ownership of the day-to-day running of the office and become a key point of contact for clients, visitors and the wider team.
The Role
The successful candidate will be organised, approachable and confident, with the ability to juggle a variety of responsibilities and work independently. Responsibilities will include:
- Greeting clients, visitors, contractors and consultants
- Managing incoming post and phone calls
- Keeping physical and digital filing systems organised and up to date
- Organising meetings and preparing the boardroom
- Managing the office calendar
- Raising and creating invoices
- Managing multiple email accounts
- Handling new enquiries and directing them appropriately
- Providing general administrative support to the Directors
- Assisting with inbox and diary management
- Booking travel when required
- Helping to ensure the office runs smoothly on a day-to-day basis
About You
We are looking for someone who is:
- Proactive, organised and naturally takes ownership
- Friendly, personable and confident dealing with people
- Comfortable working independently and managing a varied workload
- Experienced in an office administration or office management environment
- Confident answering phones and welcoming clients and visitors
- Highly organised, with excellent attention to detail
- A good communicator with a professional and approachable manner
- Looking specifically for part-time hours and able to commit to the agreed working pattern
- Within an easy commute of Clapham
- Familiar with Adobe/InDesign – desirable but not essential
The Opportunity
This is a genuinely varied role within a friendly, established architectural practice. You will be given plenty of autonomy and will play an important role in the smooth running of the office. If you are an experienced administrator or Office Manager looking for a part-time position where you can really make the role your own, we would love to hear from you.
Office Manager/Front of House in London employer: Knightsbridge Recruitment
Knightsbridge Recruitment is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of Greater London. Employees benefit from exceptional perks, including comprehensive career development opportunities and a supportive environment that values initiative and attention to detail. This role not only allows you to contribute significantly to the Executive Office but also positions you for meaningful growth within a thriving team.
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager/Front of House in London
✨Join Local Architecture Meetups
Get involved in local archi-groups or meetups! These gatherings are perfect for chatting with professionals about potential part-time gigs and can help paint your name in the local architecture scene. Plus, they often have job boards or inside info about openings!
✨Show Off Your Design Skills
Create an online portfolio showcasing your design projects. Whether it's through Behance, Instagram, or your own website, a solid visual portfolio is key in architecture. Make it vibrant and engaging—when you apply to roles like Office Manager/Front of House at Knightsbridge Recruitment, your work should speak for itself!
✨Volunteer for Local Projects
Look for community projects needing architectural help. Volunteering not only adds to your experience but connects you with folks in the industry who might have leads on part-time jobs. Plus, it's fantastic for building both your skills and your network!
✨Leverage University Resources
If you’re still in school or connected to a university, make the most of their career services! They often have listings for part-time roles, internships, and even freelance projects specifically in architecture. Keeping your eye on job fairs can also be a goldmine for opportunities.
We think you need these skills to ace Office Manager/Front of House in London
Some tips for your application 🫡
Showcase Your Design Skills:As you're applying for a part-time role in architecture, make sure to highlight your design prowess. Include a portfolio that features your best work, demonstrating your understanding of design principles and software like AutoCAD or Revit. We're looking for creativity that jumps off the page!
Tailor Your CV for Architecture:Don’t forget to adapt your CV specifically for architecture. List your education, relevant projects, and any technical skills you have. Mention any internships or projects that showcase your architectural style and vision. This industry loves to see your journey and development!
Keep Your Cover Letter Personal:In your cover letter, let your passion for architecture shine through. Talk about why you’re drawn to this field and mention any specific architectural styles or movements that inspire you. This is your chance to show us your personality and commitment!
Demonstrate Your Part-Time Commitment:Since it’s a part-time gig, mention your availability clearly. Let us know how you can fit into Knightsbridge Recruitment’s schedule and still manage your studies or other commitments. It's all about finding that balance – we appreciate clarity!
How to prepare for a job interview at Knightsbridge Recruitment
✨Show Off Your Portfolio
Bring along a well-curated portfolio that showcases your design projects, concepts, and sketches. We want to see not just the final product but the process behind your creativity, including your sketches and ideas that led to the finished designs. Make sure it's easy to navigate, as you'll get chances to discuss each piece in detail.
✨Brush Up on Design Software
Make sure you're comfortable with key architectural software like AutoCAD, Revit, or SketchUp. We might ask you technical questions or even give you a quick task to understand your proficiency. Being familiar with the latest tools gives us confidence in your ability to contribute to projects at Knightsbridge Recruitment.
✨Show Your Passion for Architecture
We’re keen to know why you love architecture! Think about what inspired you to enter the field and how you keep up with current trends and innovations. This kind of enthusiasm can really set you apart, especially at a part-time level where we’re looking for someone who’s eager to learn from the team at Knightsbridge Recruitment.
✨Be Ready for a Collaborative Scenario
Expect a discussion around teamwork and collaboration, as architecture often involves working with different stakeholders. Prepare some examples of past projects where you’ve collaborated, highlighting how you communicated your ideas and handled critiques. This will show us that you can thrive in the dynamic environment at Knightsbridge Recruitment.
