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- Tasks: Support the Principal with high-level assistance and ensure smooth studio operations.
- Company: Aesthetic design-led studio focused on art, interiors, and experiences.
- Benefits: Long-term position with opportunities for growth in a creative environment.
- Other info: Ideal for someone passionate about art and aesthetics, seeking a meaningful role.
- Why this job: Join a dynamic team and contribute to a beautiful, organised workspace.
- Qualifications: Highly organised, discreet, and able to thrive in a design-focused setting.
The predicted salary is between 40000 - 50000 £ per year.
A highly aesthetic, design-led studio working across interiors, art, experiences and objects is seeking an exceptional EA with operational oversight to support the Principal and ensure the studio runs with clarity, calm and precision.
This role combines high-level personal assistance with responsibility for the smooth day-to-day functioning of the studio. It will suit someone discreet, highly organised, who anticipates needs and takes pride in ensuring things run beautifully behind the scenes.
Beyond capability, cultural alignment is essential. The Principal’s professional and personal worlds are guided by a deep commitment to art, design, aesthetics and considered living. The right person will instinctively understand and respect the creative process and understand the importance of taste and detail. They do not need to be a designer or an artist, but they must feel at ease within a design-led environment and care about quality in all aspects of work.
This is a long-term position for someone who wants to build trust, become embedded in the rhythm of the studio, and support a broad range of creative and operational responsibilities over time.
EA Support- Full diary and inbox management
- Coordination of meetings, travel and external commitments
- Preparation of agendas, notes and follow-ups
- Acting as a calm, reliable gatekeeper and point of contact
- Protecting time, energy and focus in line with strategic priorities
- Exercising sound judgement in representing the Principal
- Liaising and delegating closely with the Principal’s Personal PA, also works in the office
- Overseeing the day-to-day running of the office/studio
- Managing image libraries, reference book libraries, sample libraries, etc.
- Oversight of office systems, filing and processes
- Liaison with cleaners, IT support and external suppliers
- Ensuring the studio is organised, functional and welcoming
- Supporting a positive working environment for the team
The studio environment should feel calm, functional and considered at all times. The successful candidate will take pride in maintaining this standard.
IT & Systems Ownership- Taking responsibility for core IT systems and infrastructure
- Managing relationships with external IT support providers
- Ensuring hardware, software and digital tools are reliable and well-maintained
- Proactively improving systems to enhance efficiency and organisation
- Maintaining secure, well-structured digital filing and access protocols
- Owning recruitment processes from brief through to offer, in partnership with the Principal
- Managing interview logistics and feedback processes
- Overseeing onboarding and offboarding administration
- Maintaining people documentation with external HR support
- Administering holidays and essential people processes
- Acting as a central co-ordinator and team leader as needed
- Helping maintain clarity and consistency when the Principal is travelling
- Advising on labour resources, identifying stop gaps and how to solve them
- Tracking actions and deadlines across projects
- Maintaining organised digital and physical files
- Supporting presentations and documentation under direction
- Bringing structure and follow-through to creative processes
- Minuting meetings and chasing up action points on behalf of the Principal
- Taking visual documentation as needed and filing appropriately
- Reviewing invoices against quotes
- Liaising with the bookkeeper and accountant
- Supporting expense reporting and record keeping
- Maintaining orderly financial documentation
Executive Assistant / Operations Manager employer: Knightsbridge Recruitment
Contact Detail:
Knightsbridge Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Operations Manager
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the studio's projects and values, and think about how your skills align with their needs. Practise common interview questions and be ready to showcase your organisational prowess and attention to detail.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the conversation to remind them of your fit for the position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our creative team.
We think you need these skills to ace Executive Assistant / Operations Manager
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight your ability to keep things organised and running smoothly. We want to see how you can manage multiple tasks while keeping everything in order, just like the calm and functional studio environment we cherish.
Emphasise Cultural Fit: Make sure to express your understanding of and appreciation for art, design, and aesthetics. We’re looking for someone who resonates with our creative ethos, so let us know how you align with our values in your written application.
Be Detail-Oriented: Pay attention to the details in your application. Whether it’s your CV or cover letter, we love seeing candidates who take pride in their work and understand the importance of precision and taste in every aspect.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Don’t miss out!
How to prepare for a job interview at Knightsbridge Recruitment
✨Know the Studio's Aesthetic
Before your interview, dive deep into the studio's portfolio. Familiarise yourself with their design style and projects. This will not only help you understand their aesthetic but also allow you to speak confidently about how your skills align with their vision.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks or projects in the past. Be ready to discuss specific tools or systems you’ve used to keep things running smoothly, as this role demands a high level of organisation and operational oversight.
✨Demonstrate Discretion and Professionalism
As an Executive Assistant, you'll need to be discreet and professional. Think of scenarios where you've had to handle sensitive information or maintain confidentiality. Share these experiences to show that you can be trusted to represent the Principal effectively.
✨Emphasise Cultural Fit
Cultural alignment is key for this role. Be prepared to discuss your passion for art, design, and aesthetics. Share how you appreciate quality in your work and how you can contribute to maintaining a calm and functional studio environment.