Senior Executive Private for International Billionaire

An exceptional opportunity for a highly experienced Senior Private Personal Assistant to provide comprehensive, high-level support to an UHNW Middle Eastern Principal and their family.

This is a demanding and highly trusted position requiring someone who is accustomed to operating at the highest level within a private household, family office or UHNW environment. The successful candidate will act as a key point of contact for the Principals, ensuring that their personal affairs, schedule, travel, household requirements and wider lifestyle are managed seamlessly and proactively.

The Principals lead a busy international life, with significant commitments across governments, business, investment, family and philanthropic interests. The role will therefore suit an individual who is highly organised, commercially aware, culturally sensitive and completely comfortable working within a fast-paced, discreet and constantly changing environment.

The successful candidate will be expected to anticipate the Principal's requirements rather than simply respond to them, taking ownership of tasks from conception through to completion and ensuring that nothing is overlooked.

The role will be based primarily in London, with international travel required from time to time.

KEY RESPONSIBILITIES

Principal Support

• Provide highly proactive and comprehensive private PA support to the Principal and his wife.
• Manage their exceptionally complex and frequently changing personal diaries, ensuring all commitments are carefully prioritised and coordinated.
• Act as a trusted gatekeeper, managing calls, messages, correspondence and requests with absolute discretion.
• Ensure the Principals are fully briefed and prepared for meetings, appointments, travel and personal commitments.
• Anticipate requirements and proactively resolve issues before they reach the Principals.
• Manage confidential and sensitive information with the highest levels of discretion and integrity.
• Prepare schedules, itineraries, briefing notes and relevant documentation as required.
• Coordinate personal appointments including medical, wellness, fitness, grooming and other lifestyle commitments.
• Manage personal correspondence and ensure all actions are followed up appropriately.
• Maintain excellent records and systems for personal information, contacts, preferences and important dates.

International Travel & Logistics

• Take full ownership of complex international travel arrangements for the Principals and, where required, accompanying family members and guests.
• Coordinate private aviation, commercial flights, helicopters, ground transportation, yachts and other forms of travel.
• Prepare detailed and seamless travel itineraries covering multiple destinations and time zones.
• Arrange luxury accommodation, restaurants, private dining, events and exclusive experiences.
• Coordinate visas, passports, travel documentation and other requirements.
• Liaise with security teams and travel specialists where appropriate.
• Ensure all logistical details are considered, including transfers, luggage, vehicles, drivers, security, dietary requirements and personal preferences.
• Remain available to manage last-minute changes, cancellations and unforeseen travel issues.
• Manage a London property portfolio and be the first point of contact for any issues.
• Travel with the Principals when required.

Family & Household Support

• Coordinate personal and family requirements across multiple residences and locations.
• Liaise closely with household managers, domestic staff, chefs, drivers, security personnel, estate managers and other members of the private team.
• Ensure household and family requirements are communicated accurately and followed through.
• Assist with the organisation of family visits, holidays, celebrations and special occasions.
• Coordinate arrangements for family members and guests when required.
• Maintain an up-to-date understanding of the Principals’ and family's individual preferences.
• Support the smooth running of the Principals’ personal lives across London and international residences.

Lifestyle & Concierge

• Deliver an exceptional level of personal service, managing everything from routine requirements to highly bespoke requests.
• Arrange restaurants, private members' clubs, cultural events, sporting events, shopping, entertainment and exclusive experiences.
• Source hard-to-find products, gifts and services internationally.
• Coordinate personal shopping, wardrobe requirements and special purchases.
• Manage inventories, repairs, shipping, etc for luxury assets and collections such as artwork, fine watches, prestige cars, etc.
• Organise private dining, parties, celebrations and family events.
• Manage gifts for family, friends, business associates and other important contacts.
• Maintain a detailed understanding of preferred suppliers, brands, restaurants, hotels and service providers.
• Build and maintain an exceptional network of trusted luxury suppliers and contacts.

Property & Residence Management

• Liaise with estate and property management teams across multiple residences.
• Coordinate maintenance, repairs, renovations, contractors and household requirements.
• Monitor ongoing property-related matters and ensure issues are followed through to completion.
• Assist with the preparation of residences ahead of the Principals’ arrival.
• Coordinate household inventories, deliveries, installations and special requirements.
• Liaise with interior designers, architects, contractors and other professional advisers when required.
• Ensure residences are maintained to the Principals’ exacting standards.

Financial & Administrative Management

• Manage personal expenses, invoices, receipts and expenditure records.
• Coordinate payments and liaise with accountants, banks and financial advisers where appropriate.
• Reconcile personal credit cards and private expenditure.
• Maintain accurate records of household and personal expenditure.
• Process invoices and ensure suppliers are paid correctly and on time.
• Assist with personal financial administration while maintaining strict confidentiality.
• Coordinate with the wider family office on relevant administrative and financial matters.
• Monitor deadlines, renewals, subscriptions, memberships and insurance requirements.

Professional & External Liaison

• Develop strong working relationships with the Principals’ advisers and professional contacts.
• Liaise with lawyers, accountants, bankers, wealth managers, investment professionals and other trusted advisers as required.
• Coordinate with business offices where personal and professional matters overlap.
• Manage relationships with luxury suppliers, hotels, restaurants, private aviation companies and other service providers.
• Represent the Principals professionally and diplomatically at all times.
• Ensure that all communication reflects the Principals’ position, preferences and standards.

Events & Entertaining

• Plan and coordinate private dinners, family celebrations, receptions and other events.
• Manage guest lists, invitations, RSVPs, menus, entertainment, flowers, gifts, transportation and accommodation.
• Coordinate events across multiple residences and international destinations.
• Work closely with chefs, event planners, florists, caterers and other suppliers.
• Ensure every detail is executed to an exceptionally high standard.

THE IDEAL CANDIDATE

The successful candidate will be a highly experienced Private PA who has worked for an UHNW individual, family, family office or similarly demanding private environment. They will be confident operating independently. You will be:

• Exceptionally discreet and trustworthy.
• Highly polished, professional and emotionally intelligent.
• Naturally proactive, anticipating needs before they are communicated.
• Calm and composed under pressure.
• Exceptionally organised with outstanding attention to detail.
• Resourceful and solutions-focused.
• Comfortable managing multiple priorities simultaneously.
• Confident dealing with royalty, high-profile individuals, leaders and senior stakeholders.
• Culturally sensitive and respectful of different traditions and ways of working.
• Flexible and willing to adapt to the Principals’ schedules.
• An excellent communicator with strong written and verbal English.
• Comfortable operating internationally and across multiple time zones.
• Naturally service-oriented, with exceptionally high standards.
• Confident working as part of a wider support team while also being capable of working

PERSONAL ATTRIBUTES

This role requires an individual with genuine gravitas, maturity and judgement.

A strong understanding of Middle Eastern culture, etiquette and family dynamics would be particularly valuable, together with the flexibility and sensitivity required when supporting a prominent international family.