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- Tasks: Welcome visitors and manage reception duties in a vibrant office environment.
- Company: Join a prestigious private family office in the heart of Mayfair.
- Benefits: Gain valuable experience, work in a dynamic team, and enjoy a friendly atmosphere.
- Why this job: Perfect for first or second jobbers looking to grow their skills and network.
- Qualifications: Strong communication skills and proficiency in Microsoft Office required.
- Other info: Exciting opportunity to interact with international dignitaries and support a busy team.
The predicted salary is between 30000 - 42000 £ per year.
A private family office that manages the assets and investments for two UHNW individuals is looking for a Receptionist/Administrative Assistant to join the friendly team based in fabulous offices in Mayfair. This is an exceptionally exciting opportunity for a first or second jobber to expand their skills and responsibilities in a very varied and busy role, and also gain exposure to international dignitaries.
Front of House & Reception Duties:
- Greet and welcome visitors in a professional and friendly manner.
- Manage the reception area, ensuring it is tidy, organised and presentable.
- Answer, screen, and direct incoming calls and emails efficiently.
- Manage visitor sign-in procedures and security protocols.
- Coordinate meeting room bookings and prepare rooms as required (refreshments, materials, AV setup).
Administrative Support:
- Provide general administrative support to management and staff, including data entry, filing, and document preparation.
- Maintain and update internal databases, contact lists, and records.
- Assist with incoming and outgoing mail, deliveries, and courier services.
- Order and manage office supplies, stationery, and refreshments.
- Support the organisation of company events, meetings, and staff communications.
Customer Service & Office Coordination:
- Act as a central point of contact for internal and external enquiries.
- Support new staff onboarding and general HR administrative tasks.
- Ensure smooth running of office operations by liaising with suppliers, contractors, and maintenance teams.
Skills & Qualifications:
- Excellent communication and interpersonal skills.
- High attention to detail and accuracy.
- Professional, confident and organised with the ability to multitask and prioritise effectively.
- Ability to work independently and as part of a team.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Personal Attributes:
- Warm, approachable, and professional demeanour.
- Positive attitude and willingness to assist across the business.
- Reliable, punctual, and trustworthy.
- Proactive and adaptable in a fast-paced environment.
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Reception/Administration Assistant for UHNW Private Family Office employer: Knightsbridge Recruitment - Angela Mortimer Plc Group
Contact Detail:
Knightsbridge Recruitment - Angela Mortimer Plc Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Reception/Administration Assistant for UHNW Private Family Office
✨Tip Number 1
First things first, make sure you know the company inside out. Research their values, recent news, and what they do. This will help you stand out in interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Networking is key! Reach out to people in your desired field, attend events, or even connect with current employees on LinkedIn. A friendly chat can sometimes lead to opportunities that aren’t even advertised yet.
✨Tip Number 3
When you get an interview, practice makes perfect. Prepare answers for common questions, but also think about how you can showcase your personality. Remember, they want to see if you’ll fit into their friendly team!
✨Tip Number 4
Finally, don’t forget to follow up after your interview. A simple thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar!
We think you need these skills to ace Reception/Administration Assistant for UHNW Private Family Office
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to be friendly and approachable in your tone. Remember, this role is all about making a great first impression!
Tailor Your Application: Make sure to tailor your CV and cover letter to highlight the skills and experiences that match the job description. We’re looking for someone with excellent communication skills and a knack for organisation, so showcase those abilities clearly!
Be Professional Yet Warm: While we love a friendly vibe, it’s important to maintain professionalism in your written application. Use a polite tone and ensure your spelling and grammar are spot on. This reflects your attention to detail, which is key for this role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re proactive – a quality we value!
How to prepare for a job interview at Knightsbridge Recruitment - Angela Mortimer Plc Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing the reception area and providing administrative support. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with visitors and staff, be prepared to showcase your excellent communication skills. Practice answering common interview questions clearly and confidently, and think of examples where you've successfully handled customer service situations.
✨Dress to Impress
Given that you'll be working in a private family office, it's important to present yourself professionally. Choose an outfit that reflects the formal yet friendly environment of Mayfair. A smart appearance can make a great first impression!
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the types of events you might help organise, or how they measure success in this role. This shows your genuine interest in the position and the company.
