Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage daily office operations and support senior executives with travel and admin needs.
- Company: Leading international investment management firm with a dynamic work culture.
- Benefits: Competitive salary, professional development, and a vibrant office environment.
- Why this job: Take ownership of a busy office and make a real impact in a global business.
- Qualifications: Excellent communication, organisational skills, and familiarity with Microsoft Office.
- Other info: Opportunity to streamline operations and support sustainability initiatives.
The predicted salary is between 36000 - 60000 £ per year.
Are you an organised, proactive professional who thrives in a hands-on, dynamic environment? Our client, a leading international investment management firm with offices worldwide, is seeking a Facilities & Office Operations Manager. This is a pivotal role, responsible for managing the day-to-day operations of a busy office, overseeing facilities, and supporting senior executives with travel and administrative needs. You will lead the facilities function, ensuring the smooth running of the office and a safe, efficient, and well-equipped working environment.
Key responsibilities
- Oversee all office operations, including team rotas, work allocation, absences, and temporary staff.
- Manage office service contracts, equipment maintenance, and supplier standards.
- Authorise office purchases, facilitate office reconfigurations, and manage premises projects.
- Maintain relationships with building management, security, and fellow tenants, attending regular meetings.
- Ensure Health & Safety compliance, including fire safety, risk assessments, and training as a Fire Warden.
- Prepare budgets, monitor spending, and create efficiencies.
- Oversee office leases, service charges, and day-to-day staff requests.
- Support sustainability initiatives, including carbon emissions reporting and ESOS assessments.
- Coordinate staff, director, and client events, including quarterly board meetings and dinners.
- Provide executive support to the Group Finance Director, including diary management, travel bookings, and ad-hoc PA duties.
- Act as a point of contact for global offices on facilities and travel matters.
The Candidate
- Excellent communication skills and the ability to prioritise varied workloads.
- Flexible, motivated, and highly organised with strong multi-tasking and forward-planning skills.
- Discretion and professionalism at all times.
- Strong attention to detail while working to deadlines.
- Travel coordination experience is advantageous, including understanding airfares.
- Good familiarity with Microsoft Office applications – Word, Excel, PowerPoint.
This is an exciting opportunity for a versatile professional to take ownership of a busy office environment, streamline operations, and make a real impact in a global business.
International Investment Firm - Facilities & Office Operations Manager (12 month FTC) employer: Knightsbridge Recruitment - Angela Mortimer Plc Group
Contact Detail:
Knightsbridge Recruitment - Angela Mortimer Plc Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land International Investment Firm - Facilities & Office Operations Manager (12 month FTC)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Facilities & Office Operations Manager role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in terms of facilities management. This will help you tailor your responses and show that you're genuinely interested in making a positive impact.
✨Tip Number 3
Practice your communication skills! As a Facilities & Office Operations Manager, you'll need to juggle various tasks and communicate effectively with different teams. Mock interviews with friends or using online platforms can help you refine your pitch and boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace International Investment Firm - Facilities & Office Operations Manager (12 month FTC)
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational prowess in your application. We want to see how you manage multiple tasks and keep everything running smoothly, just like you would in the role!
Tailor Your Application: Don’t just send a generic CV and cover letter. We love it when applicants tailor their documents to reflect the specific responsibilities and skills mentioned in the job description. It shows us you’re genuinely interested!
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate well-structured responses that get straight to the heart of your experience and how it relates to the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Knightsbridge Recruitment - Angela Mortimer Plc Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing office operations and supporting senior executives. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your proactive approach and how you’ve streamlined operations in previous roles to demonstrate your fit for the position.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially related to facilities management and office operations. Think of scenarios where you had to handle unexpected challenges, such as equipment failures or last-minute event changes, and be ready to discuss how you resolved them.
✨Demonstrate Your Communication Skills
As communication is key in this role, practice articulating your thoughts clearly and confidently. Be prepared to discuss how you’ve effectively communicated with various stakeholders, from team members to senior executives, and how you maintain professionalism in all interactions.