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- Tasks: Join us as a Site Administrator, balancing site and office tasks for smooth operations.
- Company: Knights Brown is a fast-growing contractor that values community and employee growth.
- Benefits: Enjoy a supportive environment with clear career progression and proactive engagement.
- Why this job: Be part of a family-like culture that celebrates achievements and promotes inclusiveness.
- Qualifications: No specific qualifications required; just bring your ambition and willingness to learn!
- Other info: We welcome applications from the Armed Forces Community and promote diversity.
The predicted salary is between 28800 - 43200 £ per year.
Knights Brown is not just a company but a community where ambition and job satisfaction align perfectly.
Our core values are at the heart of everything we do, crafting an environment where employees don\’t just work for us; they grow with us, creating careers that reflect their passions and aspirations.
At Knights Brown, you\’re not just joining a company; you\’re becoming part of a family that values your well-being, celebrates your achievements, and supports your growth every step of the way.
This is an exceptional opportunity to join one of the UK’s fastest growing contractors as a Site Administrator based in the Central Belt of Scotland, 50% on sites across Central Belt, Scotland & 50% in Office.
Dynamic and entrepreneurial, this company is a great fit if you’re looking to work in a supportive but ambitious environment with clear career progression and proactive employee engagement.
Core responsibilities will be:
Site-Based Tasks (approx. 50%)
• Coordinate and maintain site documentation using Viewpoint and Fieldview for full document control and compliance.
• Upload, track, and manage all site records including safety files, site diaries, risk assessments, RFIs, and change control logs.
• Support the site team with maintaining H&S records, plant/material registers, and subcontractor certifications.
• Ensure up-to-date and accurate version control for all drawings and project documentation.
• Assist with weekly/monthly progress reporting, KPIs, and compliance returns.
• Coordinate PAT testing of Knights Brown equipment and liaise with subcontractors for safety inspections.
• Oversee site setup processes: managing visitor logs, arranging site inductions/toolbox talks, and maintaining stock of PPE/consumables.
Office-Based Tasks (Dunfermline HQ – approx. 50%)
• Manage incoming communications, emails, and general site support enquiries.
• Maintain document control systems (Viewpoint and Fieldview) for centralised records management and reporting.
• Compile and distribute weekly/monthly progress, procurement, and H&S reports.
• Organise and minute project meetings, prepare invoice trackers, and assist with contract-related documentation.
• Support post-contract handover packaging and digital archiving of project deliverables. • Monitor office stock (stationery, PPE), manage purchasing and distribution.
Your role will also support project teams in managing digital workflows and document submissions through Viewpoint and Fieldview.
Knights Brown actively promotes inclusiveness across the workplace, creating an environment where each individual has the equal opportunity to achieve his or her full potential and where employees feel respected.
A diverse and skilled workforce is essential to our success. We are a signatory to the Armed Forces Covenant and welcome applications from the Armed Forces Community.
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Site Administrator employer: Knights Brown Construction Limited
Contact Detail:
Knights Brown Construction Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Site Administrator
✨Tip Number 1
Familiarise yourself with Viewpoint and Fieldview, as these are crucial tools for the Site Administrator role. Consider taking online tutorials or courses to enhance your skills in document control and compliance management.
✨Tip Number 2
Network with current or former employees of Knights Brown on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience with health and safety documentation and site management. Be ready to share specific examples of how you've maintained compliance and supported site teams in previous roles.
✨Tip Number 4
Show your enthusiasm for growth and development during the interview process. Knights Brown values ambition and career progression, so express your desire to learn and contribute to the team’s success.
We think you need these skills to ace Site Administrator
Some tips for your application 🫡
Understand the Company Culture: Before applying, take some time to understand Knights Brown's values and community spirit. Highlight how your personal values align with theirs in your application.
Tailor Your CV: Make sure your CV reflects relevant experience related to site administration and document control. Emphasise any previous roles where you managed documentation or supported project teams.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific responsibilities from the job description that excite you and explain how your skills can contribute to their success.
Showcase Your Skills: Highlight your proficiency with tools like Viewpoint and Fieldview, as well as your organisational skills. Provide examples of how you've successfully managed documentation or supported health and safety compliance in past roles.
How to prepare for a job interview at Knights Brown Construction Limited
✨Understand the Company Culture
Before your interview, take some time to research Knights Brown's values and community spirit. They pride themselves on being a family-oriented company that supports employee growth, so be prepared to discuss how your personal values align with theirs.
✨Showcase Your Organisational Skills
As a Site Administrator, you'll need to manage various documents and records. Be ready to provide examples of how you've successfully organised and maintained documentation in previous roles, especially using systems like Viewpoint and Fieldview.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities in real-world scenarios. Think about past experiences where you had to coordinate site activities or manage compliance issues, and be ready to explain your thought process and outcomes.
✨Demonstrate Your Communication Skills
Since the role involves liaising with site teams and managing communications, practice articulating your thoughts clearly. Highlight any experience you have in coordinating meetings or preparing reports, as effective communication is key in this position.
