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- Tasks: Support daily operations and provide executive assistance to the London Office Leasing team.
- Company: Join Knight Frank, a leading global property consultancy with over 20,000 professionals worldwide.
- Benefits: Enjoy a competitive salary and the opportunity for professional development in a dynamic environment.
- Why this job: Be part of a prestigious firm, enhancing your skills while making impactful contributions to the team.
- Qualifications: 3+ years in operations or EA roles; proficient in Microsoft Office.
- Other info: This is a 12-month fixed-term contract based at our Baker Street HQ.
The predicted salary is between 43200 - 72000 £ per year.
Knight Frank is looking to hire a Senior Operations Coordinator to support our London Office Leasing and London Offices department based at our Baker Street HQ. This will be on a 12 month fixed term contract.
We are the world’s leading independent international property consultancy, headquartered in the UK, offering agency and professional advice across Commercial, Residential and Rural sectors. Established in 1896, Knight Frank now comprises a global network of over 20,000 people in 600+ Offices across 50 Territories.
Role: This role is for a highly motivated, results-driven Senior Operations Coordinator responsible for providing an effective and efficient support service; managing the daily operations, processes, and efficiencies for the London Offices Leasing and London Offices department whilst also working with the London Offices Leasing joint Head and their team.
Responsibilities:
- Executive support for London Office Leasing leaders, managing diaries, emails, and meetings, including board meetings and strategy days.
- Coordinate internal and external presentations, collaborating with creative, business development teams, and external printers.
- Prepare documents, letters, memos, reports, and presentations through audio or copy typing.
- Manage corporate travel arrangements, including UK and overseas itineraries.
- Act as an ambassador for the London Office Leasing team, maintaining strong relationships with clients and colleagues.
- Support business planning, financial coordination, and expense management, ensuring deadlines are met.
- Attend and minute team meetings, ensuring follow-up on actions and responsibilities.
- Coordinate and track mandatory training, promoting development opportunities for team members.
- Support appraisal and mid-year review processes, providing feedback and performance insights.
- Manage onboarding and induction processes for new starters, ensuring a smooth transition.
- Ensure compliance with internal processes and act as an information security champion.
- Collaborate on event management, from venue research to client liaison and onsite coordination.
- Act as a key liaison for marketing communications, supporting collateral creation and brand alignment.
- Provide CRM and business development coordination, assisting with client relationship management.
- Support operational projects like office relocations, facilities management, and IT coordination.
Key Experience Required:
- 3+ years of experience in a similar operations and EA role.
- Proficient using Microsoft Office.
Senior Operations Coordinator & EA | London Office Leasing employer: Knight Frank
Contact Detail:
Knight Frank Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Operations Coordinator & EA | London Office Leasing
✨Tip Number 1
Familiarise yourself with the London Office Leasing market and Knight Frank's position within it. Understanding the company's values and recent projects can help you tailor your conversations during networking or interviews.
✨Tip Number 2
Network with current or former employees of Knight Frank, especially those in operations or executive assistant roles. They can provide valuable insights into the company culture and expectations for the Senior Operations Coordinator position.
✨Tip Number 3
Prepare to discuss specific examples from your past experience that demonstrate your ability to manage multiple tasks, coordinate events, and support senior leaders effectively. Highlighting these skills will show you're a great fit for the role.
✨Tip Number 4
Stay updated on industry trends and best practices in operations and executive support. This knowledge can help you engage in meaningful discussions during interviews and showcase your commitment to professional development.
We think you need these skills to ace Senior Operations Coordinator & EA | London Office Leasing
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in operations and executive assistance. Focus on your achievements in managing diaries, coordinating meetings, and supporting business planning, as these are key responsibilities for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your motivation for applying to Knight Frank. Mention specific experiences that demonstrate your ability to manage daily operations and support senior leaders effectively.
Highlight Key Skills: Emphasise your proficiency in Microsoft Office and any other relevant software. Include examples of how you've used these tools to improve efficiency or support team projects in previous roles.
Showcase Your Soft Skills: In your application, highlight your interpersonal skills and ability to build strong relationships with clients and colleagues. Mention any experience you have in event management or team coordination, as these are important for the role.
How to prepare for a job interview at Knight Frank
✨Showcase Your Organisational Skills
As a Senior Operations Coordinator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised complex schedules or coordinated events in the past.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Highlight your experience in managing communications between teams and clients, and be ready to explain how you ensure clarity and efficiency in your correspondence.
✨Familiarise Yourself with the Company
Research Knight Frank and its operations within the London Office Leasing sector. Understanding their values and recent projects will help you tailor your responses and show genuine interest in the company.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you've had to handle tight deadlines or unexpected challenges, and prepare to explain your thought process and outcomes.
