HSE Coordinator/Administrator ( 12 month FTC)

At Knight Frank, we work responsibly in partnership to enhance people’s lives and environments. Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. After 128 years we are now located in over 50 Territories, 740+ Offices, 27,000+ People, with 1 Global Network. At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property.

Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals. A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve.

Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated. In 2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars: People Potential, Client Centricity and always Creating our Future, together.

About The Role: Knight Frank is looking to hire a HSE Coordinator to join our Risk and Operations department, based in our Baker Street HQ. This co-ordinator role is primarily aimed at supporting the HSE team to manage the wide range of internal or external enquiries and requests for support and advice it receives. The co-ordinator will be responsible for ensuring we maintain up to date information databases and track the timeliness of responses, organise and support meetings.

The ideal candidate for this position must be proactive with a willingness to learn and excellent administrative and organisational skills. They will also be able to work with large and diverse requests and amounts of data in a fast-paced environment.

Responsibilities:

• Maintain various databases, and admin tasks including formatting documents, and databases including excel and word.
• Converge – used for tracking compliance related work raised by the business, allocating requests, dealing with simple queries, ordering PPE and arranging training.
• Ensure we meet our SLAs around response times.
• Maintain the office database – used for logging and tracking all aspects of our Sales and Regional offices, including HSE folders and structure.
• Maintain Riskwise our compliance database – keeping the database up to date.
• Input and gather environmental data ensuring it is correctly recorded.
• Create monthly reports.
• Download and save information as required from various supplier portals.
• Assist in the coordination and management of meetings including creating appointments, room booking, invites, agendas, presentations, minutes, and attendance records.
• Support the operation of our BSI, and Assurity Internal audit programme, for 45001 and 14001, including the management bookings, scheduling of pre-audits and audits.
• Ensure reports downloaded and added to Riskwise, actions are assigned.
• Support the HSE Manager with gathering and inputting environmental data including utilities, waste, paper and other information onto Riskwise and spreadsheets.
• Prepare statistical analyses and monthly and quarter reporting data.
• Perform other general administrative and support tasks as directed to support the operation of the HSE team.

Key Experience Required:

• Experience of the property sector (desirable).
• Experience in a health and safety / environmental support role.
• Excellent written and verbal communication skills, including minute taking and action logs.
• Microsoft Office and Database administration.
• Good IT skills, understanding of excel formula and pivot tables.