At a Glance
- Tasks: Manage property records, support tenancy administration, and coordinate maintenance activities.
- Company: Join Knight Frank, a leading global real estate consultancy with a collaborative culture.
- Benefits: Competitive salary and the chance to work in a friendly, supportive team.
- Other info: Opportunity for career growth in a dynamic and inclusive environment.
- Why this job: Make a real impact in rural property management while developing your skills.
- Qualifications: Previous admin experience, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 31500 - 38500 £ per year.
Founded in 1896, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments in over 50 markets, 600+ offices, and 20,000+ people.
At the heart of all we do are our clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property.
Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are celebrated.
About The Role
Knight Frank are looking to hire a Property Administrator to join our Rural Asset Management team in Horsham. This position is offered on a 12-month Fixed Term contract basis. You will join an established, friendly and collaborative team, working across varied rural estates and properties and supporting the delivery of a high standard of service to clients and tenants.
Responsibilities:
- Maintain accurate property records, estate terriers, and compliance data using property management software
- Prepare reports on property information, key dates, and compliance requirements
- Take ownership of property systems, ensuring data integrity and supporting/training users
- Support process improvements through standard templates and agreed automation
- Manage tenancy administration, including onboarding new properties, drafting particulars, and ensuring all documentation is accurate and completed on time
- Prepare and issue tenancy documentation (hard copy and DocuSign), register deposits, and complete CDD checks in collaboration with relevant teams
- Support end-of-tenancy processes, including check-outs and deposit releases
- Coordinate compliance administration (e.g. Gas Safety, EICR, EPC), ensuring all records and deadlines are up to date
- Maintain diaries and records for inspections, maintenance, and key tenancy milestones, including tracking follow-up actions
- Coordinate maintenance and contractor activity, including routine and reactive works, refurbishment projects, and contractor onboarding/renewals
- Liaise with contractors, track progress, and maintain accurate contractor records
- Manage financial administration, including rent demands, debtor reporting, rent collection support, supplier invoices, and tenant recharges
- Handle tenant enquiries, resolving or escalating issues as appropriate
Experience Required:
- Previous administrative experience, ideally in property, estates, or facilities management
- Strong organisational skills with the ability to manage multiple priorities
- Proficient in Microsoft Office and confident using digital systems
- Strong written and verbal communication skills
- Detail-oriented, proactive, and able to work independently and as part of a team
- Interest in rural property or estate management desirable
Competitive salary.
Property Administrator | Horsham (12-Month FTC) employer: Knight Frank Group
Knight Frank is an exceptional employer that prioritises the growth and well-being of its employees, offering a collaborative and inclusive work culture in the vibrant Richmond area. With a commitment to professional development and a focus on delivering outstanding client service, employees are empowered to contribute their ideas and make a meaningful impact within the real estate sector. The company's dedication to diversity and innovation ensures that every team member feels valued and has the opportunity to thrive in their role.
StudySmarter Expert Advice🤫
We think this is how you could land Property Administrator | Horsham (12-Month FTC)
✨Get Involved with Local Real Estate Events
In the real estate game, networking is key! Attend local property expos, open houses or even community planning meetings. This is where you can meet industry professionals and get your name out there, plus you might hear about temporary roles before they're even advertised!
✨Check Out Property Management Companies
Temporary roles in real estate often pop up with property management companies, especially during busy seasons. Reach out directly to firms in your area to ask about short-term opportunities. Sometimes, a friendly face can get you in quicker than an application!
✨Leverage Social Media for Instant Opportunities
Get active on platforms like Instagram and Facebook, where real estate agents often post about temporary roles. Join local groups or follow real estate pages for the latest job posts and networking chances. You’ll be surprised how many gems you can find just by scrolling!
✨Apply Through Knight Frank Group for a Kickstart!
Don’t forget to check out our site for temporary roles at Knight Frank Group. We regularly list positions that you might miss elsewhere. It’s a great way to get started in the industry – who knows where it could lead you?
We think you need these skills to ace Property Administrator | Horsham (12-Month FTC)
Some tips for your application 🫡
Show Off Your Relevant Experience:When applying to Knight Frank Group for a temporary role in real estate, make sure you highlight any relevant experience you’ve got. Whether it's internships, part-time roles, or even coursework related to property management or market analysis, we want to see how you've engaged with the industry. Specifics about your tasks and achievements can really make your application stand out.
Highlight Your Local Market Knowledge:For a position in real estate, it’s crucial to demonstrate your understanding of the local market. This could mean referencing any studies or projects you've done about property trends in the area or any relevant certifications. Let us know why you care about the local landscape, as this shows that you've got a genuine interest in the role.
Keep It Concise but Engaging:For a temporary role, we know there's often a lot to unpack. So make sure your CV is clear, concise, and packed with the most relevant info. Stick to bullet points and focus on achievements that directly tie back to what the role requires. We want to see what you can bring to the table quickly and efficiently.
Don’t Forget the Cover Letter:Although it’s a temporary gig, your cover letter is still super important. Use it to express your enthusiasm for working with Knight Frank Group and what you hope to gain from this experience. Tell us how this opportunity fits into your career trajectory and why you're excited about the real estate sector specifically. Your passion could be your best asset!
How to prepare for a job interview at Knight Frank Group
✨Know Your Market
In real estate, it’s crucial to have a solid understanding of the local market trends. Dive into recent sales data and property values in the area where Knight Frank Group operates. Being able to talk knowledgeable about the market shows that you’re not just looking for any job, but that you're genuinely interested in the role and ready to contribute right away.
✨Brush Up on Negotiation Skills
As a temporary hire in real estate, you’ll likely deal with clients and other agents who want results quickly. We suggest preparing for some negotiation scenarios in the interview. Be ready to showcase your approach to client discussions and how you can find win-win situations—this is key for success in real estate and will set you apart from other candidates.
✨Showcase Your Flexibility
Since this is a temporary role, we want to emphasise showcasing your adaptability. Be prepared to discuss how you can hit the ground running and adjust to the fast-paced, ever-changing nature of the real estate sector. Highlight any past experiences where you had to think on your feet or manage multiple tasks simultaneously.
✨Prepare a Portfolio of Listings
Even though it's a temporary position, having a portfolio of properties or listings you’ve worked with can make a huge impact. Bring examples that highlight your marketing strategies, client interactions, or successful deals. This tangible evidence of your abilities in real estate will help make a memorable impression on Knight Frank Group.
