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- Tasks: Support a dynamic team with admin tasks, diary management, and report formatting.
- Company: Join a leading global property company in the vibrant West End of London.
- Benefits: Enjoy flexible working options: 2 days from home and 3 days in the office.
- Why this job: Be part of a collaborative team and gain valuable experience in a fast-paced environment.
- Qualifications: Experience in a demanding team and strong Microsoft Office skills are essential.
- Other info: This is a 12-month maternity cover position with opportunities for growth.
The predicted salary is between 30000 - 42000 £ per year.
We have an exciting opportunity for a Team Assistant to join a global property company based in the West End. You will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary. This is a great opportunity to join a collaborative and engaging team. This is a 12 month mat cover.
Duties to include:
- Providing diary, travel and meeting management for the team, including booking accommodation and restaurants
- Formatting and managing reports for the team – ensuring the quality assurance process is adhered to
- Setting up new instructions
- Creating project files
- Converting quotes on the system
- Raising proforma invoices – using Sage
- Preparing and issuing enquiry documents
- Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates
- General administration duties to ensure the smooth running of the team
Requirements:
We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon.
Skills:
- Secretarial experience, preferably within the property industry
- Microsoft Office skills
- Proven ability to manage demanding workloads
- Ability to be flexible and adaptable to the needs of the business
Flexible working is available 2 days from home with 3 days in the office.
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant (London Area)
✨Tip Number 1
Familiarise yourself with the property industry and current trends. This knowledge will not only help you in interviews but also demonstrate your genuine interest in the role and the company.
✨Tip Number 2
Network with professionals in the property sector, especially those who work in administrative roles. Attend industry events or join online forums to connect with potential colleagues and gain insights into the company culture.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel and Word, as these are crucial for managing reports and documentation. Consider taking a short course if you feel you need a refresher.
✨Tip Number 4
Prepare examples of how you've successfully managed demanding workloads in the past. Be ready to discuss specific situations where you demonstrated flexibility and adaptability, as these are key traits for this role.
We think you need these skills to ace Team Assistant (London Area)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant secretarial experience, particularly within the property industry. Emphasise your skills in Microsoft Office and your ability to manage demanding workloads.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and your experience working in a team environment. Mention specific examples of how you've successfully managed busy workloads and adapted to changing priorities.
Highlight Relevant Skills: In your application, clearly outline your skills related to diary management, report formatting, and CRM systems. This will demonstrate your capability to handle the responsibilities listed in the job description.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Team Assistant role.
How to prepare for a job interview at KMK Recruitment
✨Showcase Your Organisational Skills
As a Team Assistant, you'll need to manage a busy workload. Be prepared to discuss specific examples of how you've successfully organised tasks or projects in the past. Highlight your ability to prioritise and manage time effectively.
✨Demonstrate Communication Proficiency
Effective communication is key in this role. During the interview, emphasise your experience in liaising with various stakeholders, such as managers and team members. Share examples of how you’ve ensured clear communication in previous roles.
✨Familiarise Yourself with Relevant Software
Since the job involves using tools like Sage and CRM systems, it’s beneficial to mention any experience you have with these or similar software. If you’re not familiar, consider doing a bit of research beforehand to show your willingness to learn.
✨Emphasise Flexibility and Adaptability
The role requires someone who can adapt to changing demands. Be ready to discuss situations where you had to be flexible in your approach or take on additional responsibilities. This will demonstrate your readiness to meet the needs of the business.
