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For Companies At a Glance
- Tasks: Support a fast-paced Investment Team with essential administrative tasks and coordination.
- Company: Join a prestigious global Asset Management Firm in stunning city offices.
- Benefits: Enjoy fantastic perks, bonuses, and a dynamic work environment.
- Why this job: Be pivotal in a successful team, enhancing your skills in a collaborative culture.
- Qualifications: Experience supporting large teams; financial services background is a plus.
- Other info: Ideal for detail-oriented individuals who thrive in a busy atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
We have an exciting opportunity for a Team Assistant to join a global Property company based in the West End. You will work closely with a team of other Team Assistants to provide a first class administration service. You will manage a busy workload and be able to communicate effectively with the Admin Manager, Shareholders, Surveyors and fellow Team Secretaries to ensure all work is completed on time and communicated back to the relevant teams as necessary. This is a great opportunity to join a collaborative and engaging team.
Job Responsibility :
- Providing Diary, travel and meeting management for the team- inkling booking accommodation and restaurants
- Formatting and managing reports for the team – ensuring the quality assurance process is adhered to.
- Setting up new instructions ;
- Creating project files
- Converting quotes on the system
- Raising proforma invoices – using Sage
- Preparing and issuing enquiry documents
- Managing the companies CRM System, ensuring it is kept up to date with all fee forecasting and project updates.
- General administration duties to ensure the smooth running of the team
Requirements: We are looking for someone with experience of working within a demanding team and capable of taking on additional administrative duties when called upon. An element of flexibility will be required when working towards client deadlines and there may occasionally be a need to work outside of normal working hours
Skills: Secretarial experience, preferably within the property industry, Microsoft Office skills, Proven ability to manage demanding workloads, Ability to be flexible and adaptable to the needs of the business
Flexible working is available 2 days from home with 3 days in the office,
Team Assistant
Industry : Property/Surveyors
Location: West End
Salary: £33,000 – £38,000
Team Assistant employer: KMK Recruitment
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Assistant
✨Tip Number 1
Familiarize yourself with the asset management industry. Understanding the key players, current trends, and challenges in this field will help you speak confidently about your interest in the role during any discussions.
✨Tip Number 2
Highlight your experience in managing complex schedules and coordinating meetings across different time zones. Be prepared to share specific examples of how you've successfully navigated scheduling conflicts in the past.
✨Tip Number 3
Demonstrate your organizational skills by discussing any tools or systems you use to keep track of tasks and deadlines. Mentioning your proficiency with research management systems can set you apart from other candidates.
✨Tip Number 4
Showcase your ability to build relationships by sharing experiences where you effectively collaborated with team members or external stakeholders. This will illustrate your client-focused approach and your commitment to teamwork.
We think you need these skills to ace Team Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in supporting large teams, especially in dynamic environments. Emphasize any relevant experience in financial services or asset management.
Craft a Strong Cover Letter: Write a cover letter that showcases your exceptional organizational skills and attention to detail. Mention specific examples of how you've successfully managed complex diary coordination or travel arrangements in the past.
Highlight Communication Skills: In your application, emphasize your excellent communication abilities. Provide examples of how you've built and maintained relationships with stakeholders, both internal and external.
Showcase Problem-Solving Abilities: Demonstrate your proactive approach to resolving scheduling conflicts and managing logistics. Include instances where you've anticipated challenges and successfully navigated them.
How to prepare for a job interview at KMK Recruitment
✨Showcase Your Organizational Skills
As a Team Assistant, your organizational abilities are crucial. Be prepared to discuss specific examples of how you've managed complex schedules or coordinated multiple tasks simultaneously in previous roles.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've successfully communicated with diverse stakeholders in the past.
✨Highlight Your Experience in Financial Services
If you have experience in asset management or financial services, make sure to emphasize it during the interview. Discuss how your background has equipped you to understand the unique challenges and demands of the industry.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills. Think about potential scheduling conflicts or travel arrangements you might face and how you would proactively resolve them.
