Studio Coordinator

An award winning Architectural Practice is seeking a confident and personable Studio Coordinator to join their super social and close-knit team.

Based 5 days in office, they are looking for someone who enjoys being the “go to”, offering support across the office.

Daily duties to include:

• Assist with cleaning contracts and oversee the daily office cleaning
• Premises management, environment and maintenance assistance, such as providing and requesting reports for audits
• Monitoring and ordering all office supplies including stationery
• Organise and maintain all refuse services, recycling and shredding
• Monitoring and maintaining general tidiness within the office
• Assist with any office relocations
• Oversee the maintenance of kitchen and circulation areas of office
• Manage, maintain and re-supply office copiers, printers and other electrical equipment.
• Assist with monthly Office Risk Assessment and flag any hazards as they appear
• Maintain the safety and tidiness of reception/meeting room and kitchen areas and any circulation areas
• Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers
• Assist with the management of cleaning and maintenance arrangements

Reception

• Answer/screen telephone calls and take accurate messages
• Meet and greet visitors/clients
• Book and manage meeting rooms, including organising catering
• Coordinate and book couriers and taxi’s
• Update the weekly chart and absence reporting to Studio Manager
• Deal with incoming and outgoing post

General Admin Duties

• Binding documents for presentations
• Manage project numbers and contacts database
• Monitor info mailbox daily and action emails
• Document Control overspill and team support from time to time
• Make office purchases following Purchase Order system
• General admin support such as minute taking, typing and formatting letter and documents in InDesign
• Assist with CPD Management and log staff training
• Research and organise company travel arrangements and hotels
• Keeping company records and filing up to date
• Managing the distribution of Adobe licences and assisting with software licencing
• Managing the Architectural subscriptions such as the magazines
• Resource reporting

Socials and Events

• Staff social events and trips
• Communicate with our external marketing team to organise all external award ceremonies and events, this includes booking tickets, inviting/ liaising with guests and organising dietary requirements as appropriate
• Organising monthly office drinks either in house or at a local venue.

Other

• Organising and arranging client (Christmas) gifting- usually to around 100-150 corporate gifts
• Monitor careers inbox, flag and reply to emails
• Additional tasks may involve business development research, internal communications, and arranging company travel
• Social media support, including managing the Instagram and LinkedIn
• PA duties to the directors, including diary management and booking of venues for lunches etc.
• Monthly practice presentation (using InDesign)
• Assisting with the sample library

Offering great benefits and a positive work environment, get in touch for immediate consideration!

Seniority level

Not Applicable

Employment type

Full-time

Job function

Administrative

Industries

Architecture and Planning

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