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For Companies At a Glance
- Tasks: Be the welcoming face of a prestigious Private Equity firm, managing reception and health & safety.
- Company: Join a successful and dynamic Private Equity firm in the vibrant West End.
- Benefits: Enjoy a friendly team culture and work in beautiful offices in a prime location.
- Why this job: This role offers a chance to shine in a fast-paced environment while supporting key stakeholders.
- Qualifications: Previous reception experience, strong communication skills, and proficiency in Microsoft Office are essential.
- Other info: You'll also take on Health & Safety responsibilities and enjoy a collaborative team atmosphere.
The predicted salary is between 30000 - 42000 £ per year.
Overview
A highly successful and well-established Private Equity firm based in the heart of the West End is looking for a bright, polished, and personable Receptionist / Office & H&S Coordinator to join their welcoming front of house team.
This is an exciting and dynamic role where you\\\’ll be the face of the business, providing exceptional service to clients, visitors, and senior stakeholders. You’ll work closely with a second receptionist and the wider admin team to support the day-to-day operations of a fast-paced, professional environment.
Key responsibilities
- Greet and welcome all visitors, clients, and staff with professionalism and warmth
- Maintain a tidy, organised, and well-presented reception area in line with the company’s image
- Answer and manage incoming calls, transferring or taking messages as appropriate
- Oversee incoming/outgoing post, deliveries, and courier bookings
- Coordinate meeting room bookings, AV setup, and resolve any calendar conflicts
- Liaise with the catering team to arrange refreshments and support on-site board dinners
- Order and manage office stationery, supplies, and binding/printing needs
- Act as main point of contact for building management on repairs and maintenance
- Take on Fire Warden and First Aider responsibilities; lead on Health & Safety matters in the office
- Maintain and update Health & Safety policies, procedures, and equipment
- Manage offsite storage and confidential waste services
- Coordinate with external providers (e.g., florists, cleaners, newspaper suppliers)
- Provide ad hoc admin support to the Head of Internal Operations and across the business
Candidate requirements
- Previous front of house/reception experience in a corporate or professional environment
- Exceptionally well-presented, friendly, and approachable
- Strong communication skills (verbal and written), with confidence in dealing with senior stakeholders
- Ability to work independently and collaboratively within a team
- Proficient in Microsoft Office, especially Outlook
- Highly organised, proactive, and able to manage shifting priorities
- Calm, solutions-focused, and composed under pressure
- Discreet and trustworthy, with a strong sense of professionalism
- Detail-oriented, with excellent time management skills and follow-through
- Friendly and inclusive team culture
- Central West End location in beautiful offices
- Opportunity to be part of a highly respected and dynamic PE firm
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
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Receptionist / H&S Coordinator employer: KMK Recruitment
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / H&S Coordinator
✨Tip Number 1
Familiarise yourself with the company culture and values of the Private Equity firm. Understanding their ethos will help you align your approach during interviews and demonstrate that you're a good fit for their team.
✨Tip Number 2
Practice your communication skills, especially in a professional context. Since you'll be interacting with clients and senior stakeholders, being articulate and confident will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or priorities in previous roles. This will highlight your ability to thrive in a fast-paced environment.
✨Tip Number 4
Research common Health & Safety practices relevant to office environments. Being knowledgeable about these procedures will not only impress during the interview but also show your commitment to the role's responsibilities.
We think you need these skills to ace Receptionist / H&S Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in front of house or reception roles. Emphasise your communication skills and ability to manage multiple tasks, as these are crucial for the Receptionist / H&S Coordinator position.
Craft a Compelling Cover Letter: Write a cover letter that showcases your personality and professionalism. Mention specific experiences that demonstrate your ability to provide exceptional service and manage health and safety responsibilities.
Highlight Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Outlook, and any previous experience with Health & Safety protocols. This will show that you are well-prepared for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which is essential for this role.
How to prepare for a job interview at KMK Recruitment
✨Showcase Your Professionalism
As a Receptionist and H&S Coordinator, you'll be the first point of contact for clients and visitors. Dress smartly and maintain a polished appearance to reflect the professional image of the firm.
✨Demonstrate Strong Communication Skills
Prepare to discuss your previous experiences in handling calls and managing communications. Be ready to showcase your ability to interact confidently with senior stakeholders and provide clear, concise information.
✨Highlight Your Organisational Abilities
This role requires excellent time management and the ability to juggle multiple tasks. Be prepared to share examples of how you've successfully managed priorities in a fast-paced environment.
✨Emphasise Your Health & Safety Knowledge
Since this position involves H&S responsibilities, brush up on relevant policies and procedures. Be ready to discuss any previous experience you have in health and safety roles or training.
