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- Tasks: Be the face of a vibrant talent agency, managing calls and office operations.
- Company: Join a world-renowned global talent agency in the heart of London.
- Benefits: Gain experience in a creative environment with a supportive team.
- Why this job: Perfect for those seeking a dynamic role while between projects.
- Qualifications: Experience in office management and a passion for high-level service.
- Other info: Immediate start until the end of January, full-time in-office.
The predicted salary is between 28800 - 43200 £ per year.
Receptionist / Office Coordinator – Temp (Immediate Start – End of Jan)
West End, London | Full-time, Office-based | Immediate start – End of Jan
KMK is super excited to be working with a world-renowned global talent agency based in the heart of the West End! Known for representing some of the biggest names in entertainment, this is a truly unique opportunity to join an incredibly vibrant, fast-paced, and creative environment.
They’re on the hunt for a super switched-on and experienced Receptionist / Office Coordinator to be the face of their London HQ. This is a temporary role starting immediately and running until the end of January – perfect for someone who loves being in the thick of it and thrives in a buzzy office setting.
What you’ll be doing
- The first point of contact for incoming calls, handling enquiries, directing to the appropriate person.
- Welcome guests to the office, ensuring meeting rooms are set up beforehand and are tidy afterwards.
- Oversee day-to-day office operations, ensuring a safe, professional, and well-organised environment.
- The first point of contact for all office-related issues and queries – create \’how to\’ sheets to enable self-service (e.g. boardroom tech, coffee machine).
- Ensure everything is set up in advance of the monthly company meeting.
- Manage daily post and deliveries and distribute to teams.
- Coordinating courier collections and special deliveries.
- Ensure resources are available to the team, regularly monitoring supplies.
- Maintaining inventory of office equipment.
- Coordinate health and safety compliance, including risk assessments/regular checks.
- Manage suppliers, contractors, and service providers, including resolving office issues or coordinating repairs.
- Manage facilities such as energy meters, security alarms, coffee machine, smart taps, printers, franking machine and waste disposal.
- Lead and support facilities projects as needed.
- Coordinate the payment of invoices.
- Plan and organise events and socials including monthly office social.
What we’re looking for
- Proven experience in Office Management within a fast-paced environment.
- Professional and discreet when dealing with clients or confidential information.
- Passionate about providing a high level of service and creating a well-run environment.
- Highly organised with the ability to manage multiple priorities, working independently.
- Available immediately and happy to work 5 days a week in the office.
Why you\’ll love it
- Work in a super cool and dynamic creative environment.
- Be part of a supportive, sociable, and passionate team.
- The perfect role if you’re between projects or looking to gain experience in a top-tier talent agency.
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Office Coordinator / Receptionist employer: KMK Recruitment
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator / Receptionist
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for opportunities. You never know who might have a lead or be able to put in a good word for you.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to pop up. Research companies you admire, like KMK, and reach out directly. Express your interest and see if they have any upcoming roles that might suit you.
✨Tip Number 3
Prepare for interviews by practising common questions and scenarios related to office coordination. Think about how you’d handle specific situations, like managing multiple priorities or dealing with office issues.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining a vibrant team like ours at KMK.
We think you need these skills to ace Office Coordinator / Receptionist
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter. Remember, this role is all about being the face of the office, so show us why you’d be a great fit!
Tailor Your Experience: Make sure to highlight your relevant experience in office management or as a receptionist. We’re looking for someone who thrives in a fast-paced environment, so share specific examples of how you've handled busy situations or managed multiple priorities in the past.
Be Professional Yet Approachable: While we love a friendly vibe, it’s important to maintain professionalism in your application. Use a conversational tone but keep it polished. This balance will show us that you can be both approachable and professional, which is key for this role!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it’s super easy – just follow the prompts and you’ll be on your way!
How to prepare for a job interview at KMK Recruitment
✨Know the Company Inside Out
Before your interview, do some digging into the talent agency's history, values, and recent projects. This will not only impress them but also help you tailor your responses to show how you fit into their vibrant culture.
✨Showcase Your Organisational Skills
As an Office Coordinator, being organised is key. Prepare examples of how you've successfully managed multiple tasks in a fast-paced environment. Bring along any 'how to' sheets or processes you've created in previous roles to demonstrate your proactive approach.
✨Be Ready for Scenario Questions
Expect questions about handling office-related issues or managing supplies. Think of specific situations where you resolved problems efficiently. This will show your ability to think on your feet and maintain a well-run environment.
✨Dress the Part and Be Personable
Since you'll be the face of the office, make sure to dress smartly and present yourself professionally. A warm smile and friendly attitude can go a long way in making a great first impression, so don’t forget to let your personality shine through!
