At a Glance
- Tasks: Support senior professionals with PA duties and office coordination in a dynamic consultancy.
- Company: Respected consultancy of engineers and architects with a collaborative culture.
- Benefits: Competitive salary, 25 days holiday, private healthcare contribution, and training opportunities.
- Other info: Fully office-based role in a friendly environment focused on quality and collaboration.
- Why this job: Join a close-knit team and gain real responsibility from day one.
- Qualifications: Experience in admin or PA roles, strong organisation skills, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
KMK Recruitment is delighted to be partnering with a highly respected and long-established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.
The Role
This is a varied and hands-on position combining high-level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.
Key responsibilities include:
- Executive / PA Support
- Complex diary and inbox management for the Partner
- Coordinating meetings, site visits, and client engagements
- Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
- Managing expert witness instructions, tracking deadlines and maintaining accurate records
- Office & Administrative Support
- Maintaining digital and physical filing systems to a high standard
- Managing incoming documents, checking for accuracy and completeness
- Preparing reports, formatting documents, and organising technical records
- Handling scanning, filing, and document management processes
- Office & Facilities
- Preparing meeting rooms and organising hospitality
- Supporting the day-to-day running of the office environment
- Managing office supplies and ensuring a well-presented workspace
- Coordination & Projects
- Organising meetings, preparing agendas, and taking minutes
- Supporting internal communications and follow-ups on actions
- Assisting with process improvements, systems, and workflow efficiency (where appropriate)
- Providing support with events and occasional marketing initiatives
About You
- Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
- Highly organised with exceptional attention to detail and accuracy
- Confident drafting professional correspondence and communicating with senior stakeholders
- A proactive, 'can-do' attitude with strong ownership of tasks
- Discreet and trustworthy, comfortable handling sensitive information
- Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
- Interest in improving systems and processes (exposure to AI tools advantageous)
What's on Offer
- Competitive salary (reviewed annually)
- 25 days holiday + bank holidays
- Contribution towards private healthcare
- Exposure to a highly specialist and intellectually interesting area of work
- A close-knit, supportive team with real responsibility from day one
- Opportunity for development and further training
The Environment
This is a fully office-based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.
If you are looking for a role where you can take ownership, learn from senior professionals, and play a key role in a respected consultancy, we would love to hear from you.
Personal Assistant / Office Coordinator in London employer: KMK Recruitment
Join a highly respected consultancy of engineers and architects in Victoria, where you will be part of a close-knit, supportive team that values quality, integrity, and collaboration. As a Personal Assistant / Office Coordinator, you will enjoy a competitive salary, 25 days holiday plus bank holidays, and opportunities for professional development in a friendly office environment that encourages ownership and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant / Office Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your skills. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Personal Assistant, you'll need to be confident in drafting correspondence and liaising with senior stakeholders. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and experience directly to potential employers. Plus, it shows you're serious about landing that dream job!
We think you need these skills to ace Personal Assistant / Office Coordinator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous administrative roles and any relevant experience in professional services to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Personal Assistant role. Share specific examples of how you've supported senior professionals and managed complex tasks.
Show Off Your Attention to Detail:In this role, attention to detail is key. Make sure your application is free from typos and errors. A polished application shows us you care about quality and professionalism!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity with our team!
How to prepare for a job interview at KMK Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant and Office Coordinator. Familiarise yourself with the key tasks mentioned in the job description, like diary management and document handling. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and any systems you've implemented to improve efficiency. This will reassure them that you can handle the varied demands of the position.
✨Communicate Confidently
Since you'll be liaising with senior stakeholders, practice your professional communication skills. Be clear and concise when answering questions, and don’t hesitate to ask for clarification if needed. This shows that you’re proactive and comfortable in a professional environment.
✨Prepare Questions That Matter
At the end of the interview, you’ll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, office culture, or opportunities for process improvements. This not only shows your interest but also helps you gauge if the company is the right fit for you.
