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For Companies At a Glance
- Tasks: Provide high-level support to top executives in a dynamic family office.
- Company: Prestigious private family office in London with a fast-paced environment.
- Benefits: Competitive salary, travel allowance, bonuses, and additional benefits.
- Why this job: Join a unique opportunity to work closely with influential leaders and manage exciting projects.
- Qualifications: 10+ years EA experience at C-suite level, strong financial knowledge, and advanced MS Office skills.
- Other info: Flexible role requiring a proactive mindset and emotional intelligence.
The predicted salary is between 64000 - 96000 £ per year.
We are currently recruiting for an experienced C‐Suite EA to support the CTO of a mutli-national PLC, in a role that blends classic EA responsibilities with project coordination, stakeholder engagement, and operational excellence. Working for this FTSE 50 retailer, you will need be an agile EA, who has experience supporting in an ever changing environment.
Key Responsibilities
Manage inboxes, diaries, and meetings across multiple time zones
Schedule and coordinate appointments, locations, and logistics for internal and external meetings
Set up and attend CTO meetings, prepare agendas, take minutes, and follow up on actions
Draft communications on behalf of senior leaders with clarity and professionalism
Organise video conferences, room bookings, catering, and dial‐ins
Arrange complex international travel itineraries, including visas, medical arrangements, and currency needs
Filter calls and requests, prioritising based on business needs
Prepare presentations, documentation, briefs, and formatted materials to a high standard
Research and manipulate data for weekly meeting decks and strategic presentations
Act as a key point of contact for executives, employees, clients, and external partners
Troubleshoot IT issues and liaise with HR and IT for onboarding new joiners
Manage invoices, corporate card bills, personal expenses, and phone bills
Coordinate UK and international departmental events and conferences
Maintain departmental databases, organisation charts, and general admin systems
Collaborate with other PAs across the wider business to ensure seamless support
Provide project management support and share best practices
Promote excellent client relationships and support visiting colleagues
Arrange couriers for confidential materials as required
Candidate Profile
Extensive experience of successfully applying PA skills within multi‐national organisation.
Strong organisational and multitasking skills with exceptional attention to detail
Excellent written and verbal communication abilities
Confident with Microsoft Office, and presentation tools
Discreet, professional, and able to handle sensitive information
Comfortable managing competing priorities and solving problems independently
This role offer Hybrid working and the opportunity to work in a fast pace and varied environment
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Executive Assistant employer: KMK Recruitment
Contact Detail:
KMK Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the family office and its executives. Understand their values and preferences so you can tailor your responses and show how you can seamlessly support them in both business and lifestyle coordination.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to draft high-quality reports and manage confidential correspondence. Consider doing mock interviews or role-playing scenarios to sharpen your ability to articulate your thoughts clearly and professionally.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to showcase your skills and experience directly to potential employers. Plus, it shows you're proactive and genuinely interested in the role.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with C-suite executives and any relevant skills that match the job description, like managing complex calendars and handling confidential correspondence.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience in high-net-worth family offices and how you can support the CEO, CIO, and CFO effectively.
Showcase Your Skills: Don’t forget to showcase your advanced MS Office skills and any multilingual abilities. If you have experience with DocuSign or similar tools, make sure to mention that too. We want to see what makes you stand out!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this exciting opportunity!
How to prepare for a job interview at KMK Recruitment
✨Know Your Executives
Before the interview, do your homework on the CEO, CIO, and CFO. Understand their backgrounds, interests, and any recent news about them or the family office. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Calendar Game
Be prepared to discuss how you manage complex calendars and scheduling across multiple time zones. Have examples ready that demonstrate your organisational skills and ability to prioritise tasks effectively, especially under pressure.
✨Showcase Your Communication Skills
Since drafting high-quality communications is key, be ready to share examples of reports or presentations you've created. Highlight your attention to detail and how you ensure clarity and professionalism in all correspondence.
✨Demonstrate Discretion and Resourcefulness
In a family office setting, discretion is paramount. Prepare to discuss situations where you've handled confidential information or sensitive matters. Also, think of examples where you've had to be resourceful in solving problems or managing unexpected challenges.
