Personal Assistant to Director of Legal Services & Company Secretary
Location: Mayfair, London
Full time office based
An exceptional opportunity has arisen for an experienced Personal Assistant / Executive Assistant to support a senior Legal Director and Company Secretary within a large, complex corporate environment.
This is a highly visible role requiring outstanding organisational skills, discretion, and the ability to manage multiple priorities while supporting board-level governance activities. The successful candidate will act as a trusted right-hand support, ensuring the smooth running of executive, company secretarial and governance processes.
The Role
Working closely with the Director of Legal Services & Company Secretary, you will provide comprehensive EA support while playing a key role in Board administration, governance, regulatory compliance and stakeholder management.
Key Responsibilities
Board & Governance Support
- Coordinate the production and distribution of Board and Committee papers.
- Manage the preparation, signing and secure storage of Board and Committee minutes.
- Administer board portal systems and manage user access permissions.
- Support AGM preparation and senior stakeholder induction documentation.
- Maintain statutory and regulatory records and oversee annual renewals.
- Manage legal subscriptions and knowledge resources.
- Maintain custody of corporate governance documentation and company seal processes.
- Support compliance and competition law procedures, including training administration.
- Manage a complex and frequently changing executive diary.
- Coordinate meetings with senior stakeholders, external advisers, government officials and industry bodies.
- Arrange domestic and international travel, including flights, accommodation, visas and itinerary management.
- Process expenses, invoices and budget-related administration.
- Organise leadership meetings, conferences and off-site events.
- Provide project coordination support across key business initiatives.
- Screen and prioritise emails, correspondence and telephone calls.
- Work closely with other Executive Assistants to ensure seamless support across the wider leadership team.
About You
We are seeking an experienced EA who has previously supported senior executives within a corporate, legal, governance or regulated environment.
You will have:
- Significant experience supporting Board-level or Executive-level leaders.
- Strong legal secretarial or company secretarial knowledge.
- Experience working within a large corporate or PLC environment.
- Advanced Microsoft Office skills.
- Previous exposure to governance, compliance and board administration processes.
- Excellent written and verbal communication skills.
- Outstanding organisational and diary management abilities.
- The ability to handle highly confidential information with discretion and professionalism.
- Strong stakeholder management skills with the confidence to engage with senior executives and external partners.
What's on Offer
- High-profile position supporting a key business leader.
- Exposure to board-level governance and corporate strategy.
- Opportunity to work within a collaborative and professional team.
- Competitive salary and benefits package.
#J-18808-Ljbffr
Executive Assistant in City of Westminster employer: KMK Recruitment
As a Contract Specialist at our dynamic Property Portfolio team, you'll thrive in a supportive work culture that values precision and collaboration. We offer competitive benefits, opportunities for professional development, and a vibrant workplace located in a bustling area, ensuring you can grow your career while enjoying a fulfilling work-life balance.
