At a Glance
- Tasks: Manage and review commercial leases, ensuring accurate property records and compliance.
- Company: Dynamic global retail business with a collaborative culture.
- Benefits: Competitive salary, hybrid working, and career development opportunities.
- Other info: Supportive environment with exposure to senior stakeholders and career growth.
- Why this job: Join a key team impacting property decisions in a growing international organisation.
- Qualifications: Experience in commercial property or lease administration with strong attention to detail.
The predicted salary is between 50000 - 60000 £ per year.
Property Portfolio & Lease Manager
Salary
£50,000 - £60,000
Location
Hybrid working (4 days office-based, 1 day from home)
Reporting to
Head of Property Asset Management
About the Role
We are seeking an experienced and detail-oriented
Property Portfolio & Lease Manager to join a dynamic global retail business within its Property Asset Management team.
This role would suit an individual with a background in commercial property, lease administration, estates management, legal services, conveyancing, paralegal work or property asset management who enjoys working with complex property portfolios and contractual documentation.
You will take ownership of the administration, review and management of lease and property-related information across a substantial UK and international portfolio.
Acting as a key link between Property, Finance, Legal and external landlords, you will ensure that lease obligations, key dates, property records and contractual information are accurately maintained, supporting business-critical property and financial decision-making.
The successful candidate will also provide day-to-day management and support to a Property Administrator.
Key Responsibilities
- Review, interpret and maintain commercial lease documentation, licences, deeds, rent review memoranda and other property agreements.
- Manage and maintain accurate property and lease records across the company's property systems.
- Monitor and track critical lease events, including rent reviews, lease expiries, break options, renewals and key contractual obligations.
- Act as the primary point of contact for property-related information and documentation requests.
- Support the Property and Finance teams with lease accounting requirements, including IFRS16 reporting.
- Ensure all property records, documentation and audit trails are complete, accurate and compliant.
- Liaise with landlords, solicitors, surveyors, managing agents and internal stakeholders regarding property matters and lease updates.
- Review property invoices, rents, service charges and related documentation to ensure alignment with lease obligations.
- Produce portfolio reports and management information for senior stakeholders.
- Identify discrepancies within lease documentation and property records, investigating and resolving issues as required.
- Support property transactions, acquisitions, disposals, lease renewals and other asset management initiatives.
- Assist in developing and improving property governance processes, controls and reporting procedures.
- Conduct regular audits of lease and property records to ensure compliance and data integrity.
About You
To be successful in this role, you will have
- Experience working within commercial property, estates management, lease administration, property asset management, legal services, conveyancing or a similar environment.
- Strong understanding of commercial leases and property-related documentation.
- Experience reviewing contracts, legal agreements or lease documentation and extracting key information.
- Excellent attention to detail and the ability to manage large volumes of documentation and information accurately.
- Strong organisational skills with the ability to prioritise multiple deadlines and competing demands.
- Advanced Microsoft Excel and Microsoft Office skills.
- Excellent communication and stakeholder management skills.
- Experience liaising with landlords, solicitors, surveyors, agents and finance teams.
- An understanding of IFRS16 or lease accounting principles would be advantageous.
- A proactive approach to improving processes, controls and information management.
What's on Offer?
- Competitive salary of
- £50,000 - £60,000
- Hybrid working arrangement (4 days office-based, 1 day from home)
- Opportunity to work within a highly visible and business-critical property function
- Exposure to senior stakeholders across Property, Legal and Finance
- Supportive and collaborative working environment
- Career development opportunities within a growing international organisation
If you have experience in commercial property, lease administration, estates management, legal support or property asset management and enjoy working with contracts, lease documentation and portfolio management, we'd love to hear from you.
Contract Administrator in City of London employer: KMK Recruitment
As an Executive Assistant to the Chief Financial Officer, you will thrive in a dynamic and supportive work environment that values your contributions and fosters professional growth. Our company offers competitive salaries, comprehensive benefits, and a culture of collaboration where your skills are recognised and developed. Located in a vibrant area, we provide unique opportunities for networking and career advancement, making us an excellent employer for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Contract Administrator in City of London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like KMK Recruitment.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like KMK Recruitment? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit KMK Recruitment's careers page directly; we love seeing passionate candidates applying through our website!
We think you need these skills to ace Contract Administrator in City of London
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Contract Administrator role at KMK Recruitment, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at KMK Recruitment
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where KMK Recruitment operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to KMK Recruitment. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at KMK Recruitment.
