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For Companies At a Glance
- Tasks: Be the face of a vibrant talent agency and manage daily office operations.
- Company: Join a world-renowned global talent agency in the heart of the West End.
- Benefits: Gain experience in a creative environment with a supportive team.
- Why this job: Perfect for those seeking a dynamic role while between projects.
- Qualifications: Experience in office management and a passion for high-level service.
- Other info: Immediate start, 5 days a week, in a buzzing office setting.
The predicted salary is between 24000 - 36000 £ per year.
Overview
KMK is super excited to be working with a world-renowned global talent agency based in the heart of the West End! Known for representing some of the biggest names in entertainment, this is a truly unique opportunity to join an incredibly vibrant, fast-paced, and creative environment.
They’re on the hunt for a super switched-on and experienced Receptionist / Office Coordinator to be the face of their London HQ. This is a temporary role starting immediately and running until the end of January – perfect for someone who loves being in the thick of it and thrives in a buzzy office setting.
Responsibilities
- The first point of contact for incoming calls, handling enquiries, directing to the appropriate person.
- Welcome guests to the office, ensuring meeting rooms are set up beforehand and are tidy afterwards.
- Oversee day-to-day office operations, ensuring a safe, professional, and well-organised environment
- The first point of contact for all office-related issues and queries – create \’how to\’ sheets to enable self-service (e.g. boardroom tech, coffee machine)
- Ensure everything is set up in advance of the monthly company meeting
- Manage daily post and deliveries and distribute to teams
- Coordinating courier collections and special deliveries
- Ensure resources are available to the team, regularly monitoring supplies
- Maintaining inventory of office equipment
- Coordinate health and safety compliance, including risk assessments/regular checks
- Manage suppliers, contractors, and service providers, including resolving office issues or coordinating repairs
- Manage facilities such as energy meters, security alarms, coffee machine, smart taps, printers, franking machine and waste disposal
- Lead and support facilities projects as needed
- Coordinate the payment of invoices
- Coordinate electronic birthday cards
- Plan and organise events and socials including monthly office social
Qualifications
- Proven experience in Office Management within a fast-paced environment
- Professional and discreet when dealing with clients or confidential information
- Passionate about providing a high level of service and creating a well-run environment
- Highly organised with the ability to manage multiple priorities, working independently
- Available immediately and happy to work 5 days a week in the office – 9:45am – 6:30pm
Why you’ll love it
- Work in a super cool and dynamic creative environment
- Be part of a supportive, sociable, and passionate team
- The perfect role if you’re between projects or looking to gain experience in a top-tier talent agency
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Temp Receptionist / Office Coordinator employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Temp Receptionist / Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for temp roles. You never know who might have the inside scoop on opportunities at cool places like KMK.
✨Tip Number 2
Be proactive! Don’t just wait for job postings to pop up. Visit our website regularly and apply directly to roles that catch your eye. The more you put yourself out there, the better your chances!
✨Tip Number 3
Prepare for those interviews! Research the company culture and think about how your skills can shine in a fast-paced environment. Show them you’re not just a fit for the role, but for their vibrant team too.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in making you memorable. It shows your enthusiasm and professionalism, which is key in a creative setting like this one.
We think you need these skills to ace Temp Receptionist / Office Coordinator
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter. This role is all about being the face of the office, so show us why you’d be a great fit!
Tailor Your CV: Make sure your CV is tailored specifically for this role. Highlight your experience in office management and any relevant skills that match the job description. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: Keep your application clear and to the point. We appreciate brevity, so make sure you communicate your key experiences and skills without waffling. A well-structured application will definitely catch our eye!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at KMK Recruitment Limited
✨Know the Company Inside Out
Before your interview, do some digging into the talent agency's history, values, and recent projects. This will not only impress them but also help you tailor your answers to show how you fit into their vibrant culture.
✨Showcase Your Organisational Skills
As a Receptionist / Office Coordinator, being organised is key. Prepare examples of how you've managed multiple tasks in a fast-paced environment. Think about specific situations where your organisational skills made a difference.
✨Practice Your Communication Skills
Since you'll be the first point of contact, practice clear and confident communication. Role-play common scenarios, like handling enquiries or welcoming guests, to ensure you come across as professional and approachable.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, office culture, and any upcoming projects. This shows your genuine interest and helps you gauge if it's the right fit for you.