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- Tasks: Be the heartbeat of our Mayfair office, ensuring everything runs smoothly and efficiently.
- Company: Join a prestigious boutique family office in the heart of Mayfair.
- Benefits: Competitive salary, travel allowance, bonus, and a vibrant work environment.
- Why this job: Perfect for those who thrive in fast-paced settings and love making things happen.
- Qualifications: 2+ years in office support, strong MS Office skills, and a proactive mindset.
- Other info: Dynamic team with opportunities for personal and professional growth.
The predicted salary is between 35000 - 40000 ÂŁ per year.
An exceptional opportunity has arisen for a polished, proactive Office & Team Assistant to join a boutique family office, based in the heart of Mayfair. This role is perfect for someone who thrives in a fast-paced environment, loves being the go-to person, and takes genuine pride in creating a seamless, welcoming workplace.
Reporting into the Head of HR, you’ll become an integral part of the team—supporting operations, office management, and providing hands-on admin support across the business, to include global travel and diary management.
The Role
Office Management
You’ll be the face and heartbeat of the office—ensuring the space runs smoothly, looks immaculate, and supports a professional working environment. Responsibilities include:
- Maintaining high standards of aesthetics, cleanliness, and organisation
- Managing stock, supplies, refreshments, and budget-conscious replenishment
- Welcoming guests and coordinating couriers, deliveries, taxis, and post
- Assisting with office projects, company events, desk planning, AV checks and more
- Supporting new joiner set-up and access requirements
- Working closely with the EA on health & safety compliance
Administrative & Coordination Support
A varied and busy support remit, including:
- General correspondence, printing, scanning & document preparation
- Supporting expenses and basic travel coordination
- HR admin support including diaries, records, and review processes
- Research tasks and ad-hoc projects
- Occasional business and personal errands
We’re looking for someone with:
- 2+ years’ experience in an office support, administration or team assistant role
- Strong ability to work under pressure and juggle shifting priorities
- Excellent MS Office skills (Word, Excel, PowerPoint)
- Immaculate presentation, detail-orientation and a proactive mindset
You will excel in this role if you are:
- Warm, professional and a natural team booster
- Highly organised with strong follow-through and ownership
- Calm under pressure and solutions-driven
- Reliable, punctual, and committed to supporting a busy team
- Able to work autonomously while knowing when to ask the right questions
If you're looking for a polished office role in a prestigious Mayfair environment—and you love being the person who “makes things happen”—this is a fantastic opportunity to join a supportive, dynamic team.
Team and Office Assistant - Family Office employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team and Office Assistant - Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a role. You never know who might have the inside scoop on opportunities, especially in a niche area like a family office.
✨Tip Number 2
Prepare for those interviews! Research the company and its culture, and think about how your skills can make their office run smoothly. Practise common interview questions and be ready to showcase your organisational prowess.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s a great chance to reiterate why you’d be the perfect fit for their team.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Team and Office Assistant - Family Office
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and enthusiasm into your cover letter. Remember, we’re looking for someone who can create a welcoming workplace!
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your relevant experience in office support and administration, and don’t forget to mention any specific skills that match what we’re looking for, like your MS Office prowess or your knack for juggling priorities.
Be Specific About Your Experience: In your application, be specific about your past roles and responsibilities. Share examples of how you’ve maintained high standards in previous positions or how you’ve successfully managed multiple tasks under pressure. We love seeing concrete examples!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important details. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at KMK Recruitment Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the responsibilities of an Office & Team Assistant and think about how your experience aligns with those tasks. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly, especially in a fast-paced environment.
✨Demonstrate Your Proactive Mindset
The ideal candidate is someone who takes initiative. Think of instances where you've gone above and beyond in your previous roles. Share these stories during the interview to illustrate your proactive approach and how it can benefit the team and office environment.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, and what success looks like in this role. This not only shows your interest but also helps you determine if this is the right fit for you.