At a Glance
- Tasks: Support senior professionals with PA duties and office administration.
- Company: Respected consultancy of engineers and architects in Westminster.
- Benefits: Competitive salary, 25 days holiday, private healthcare contribution, and training opportunities.
- Other info: Professional yet friendly environment with a focus on collaboration and quality.
- Why this job: Join a close-knit team and gain real responsibility from day one.
- Qualifications: Experience in admin or PA roles, strong organisation skills, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
KMK Recruitment is delighted to be partnering with a highly respected and long‑established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.
The Role
This is a varied and hands‑on position combining high‑level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.
Key responsibilities include:
- Executive / PA Support
- Complex diary and inbox management for the Partner
- Coordinating meetings, site visits, and client engagements
- Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
- Managing expert witness instructions, tracking deadlines and maintaining accurate records
- Office & Administrative Support
- Maintaining digital and physical filing systems to a high standard
- Managing incoming documents, checking for accuracy and completeness
- Preparing reports, formatting documents, and organising technical records
- Handling scanning, filing, and document management processes
- Office & Facilities
- Preparing meeting rooms and organising hospitality
- Supporting the day‑to‑day running of the office environment
- Managing office supplies and ensuring a well‑presented workspace
- Coordination & Projects
- Organising meetings, preparing agendas, and taking minutes
- Supporting internal communications and follow‑ups on actions
- Assisting with process improvements, systems, and workflow efficiency (where appropriate)
- Providing support with events and occasional marketing initiatives
About You
- Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
- Highly organised with exceptional attention to detail and accuracy
- Confident drafting professional correspondence and communicating with senior stakeholders
- A proactive, "can‑do" attitude with strong ownership of tasks
- Discreet and trustworthy, comfortable handling sensitive information
- Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
- Interest in improving systems and processes (exposure to AI tools advantageous)
What’s on Offer
- Competitive salary (reviewed annually)
- 25 days holiday + bank holidays
- Contribution towards private healthcare
- Exposure to a highly specialist and intellectually interesting area of work
- A close‑knit, supportive team with real responsibility from day one
- Opportunity for development and further training
The Environment
This is a fully office‑based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.
PA/Office Assistant employer: KMK Recruitment Limited
Join a highly respected consultancy of engineers and architects in Westminster, where you will be part of a close-knit, supportive team that values quality, integrity, and collaboration. As a PA/Office Assistant, you will enjoy a competitive salary, 25 days holiday plus bank holidays, and opportunities for professional development in a stimulating environment that encourages ownership and innovation from day one.
StudySmarter Expert Advice🤫
We think this is how you could land PA/Office Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a PA/Office Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills can contribute to their team. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a PA, you’ll need to draft professional correspondence and liaise with senior stakeholders. Try role-playing common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you land that dream job, and applying directly can sometimes give you an edge over other candidates. Let’s get you started on this exciting journey!
We think you need these skills to ace PA/Office Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the PA/Office Assistant role. Highlight your organisational skills, attention to detail, and any relevant experience in professional services.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've supported senior professionals or improved office processes in the past.
Showcase Your Communication Skills:Since you'll be liaising with clients and stakeholders, it's crucial to demonstrate your communication prowess. Use clear, professional language in your application and ensure there are no typos or errors.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at KMK Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around PA support and office administration. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional attention to detail and organisation, prepare examples from your past experiences that highlight these skills. Think about times when you successfully managed complex schedules or improved office processes, and be ready to discuss them in detail.
✨Practice Professional Communication
As you'll be drafting correspondence and liaising with senior stakeholders, practice articulating your thoughts clearly and professionally. Consider doing mock interviews with a friend or family member, focusing on how you present yourself and your ideas.
✨Demonstrate a Proactive Attitude
Employers love candidates who take initiative. Prepare to discuss instances where you went above and beyond in your previous roles. Whether it was improving a filing system or taking charge of a project, showing that you have a 'can-do' attitude will set you apart from other candidates.
