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For Companies At a Glance
- Tasks: Manage office operations and be the friendly face of our vibrant media agency.
- Company: Join the UK's largest independent media agency with a creative culture.
- Benefits: Flexible hours, dynamic environment, and a chance to work with passionate creatives.
- Why this job: Be the heartbeat of a buzzing workspace and make a real impact.
- Qualifications: Experience in office management and a knack for problem-solving.
- Other info: Exciting opportunity to help with an office move and grow your career.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Temporary Office Manager & Front of House Coordinator
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Location: West End, London
\\nStart: ASAP – End of January
\\nHours: 9:00am – 5:30pm, Monday to Friday (with some flex)
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We’re on the lookout for a superstar Temporary Office Manager who will be based on Reception to join a vibrant, independent media agency of 220 passionate creatives who live and breathe brilliant ideas. If you love being the heartbeat of a buzzing workspace and thrive in a fast-paced, people-first environment—this one’s for you.
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You’ll be the go-to person for all things office-related, working closely with our front-of-house legends to ensure the space runs smoothly, safely, and with serious style.
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What You’ll Be Owning Day-to-Day
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Office Management & Operations
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Be the fixer-in-chief for all things maintenance—liaising with landlords, suppliers & contractors
\\n Keep health & safety in tip-top shape
\\n Ensure the space stays clean, safe, and running like a well-oiled machine
\\n Manage service providers (cleaners, waste, utilities—you name it)
\\n Support IT & Ops with desks, AV, air con, access cards, and infrastructure
\\n Conduct regular office walkthroughs to spot and solve issues early
\\n Monitor and replenish essential stock (yes, even loo roll)
\\n Coordinate maintenance work with minimal disruption
\\n Keep key documents up to date—risk assessments, incident logs, and more
\\n Help prep for our exciting office move in Dec/Jan
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Reception & Front of House
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Supporting the Two main receptionist with the day to day management of the reception aeea;
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Greet guests and clients with warmth and professionalism
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Manage incoming calls and direct queries efficiently
\\nOversee meeting room bookings and ensure spaces are prepped and presentable
\\nHandle deliveries, post, and general front desk coordination
\\nBe the friendly face of the agency—keeping the vibe upbeat and welcoming
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What Makes You the One
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Previous experience in office management and reception/front-of-house roles
\\n Confident liaising with contractors and navigating health & safety protocols
\\n Super organised, calm under pressure, and a natural problem solver
\\n A people person who thrives in creative, collaborative environments
\\n Ready to hit the ground running and make things happen
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Sound like your kind of gig? Come join the UK’s largest independent media agency a
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Office Manager - Media Agency employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager - Media Agency
✨Tip Number 1
Network like a pro! Reach out to your connections in the media industry and let them know you're on the hunt for an Office Manager role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Show up in style! If you get the chance to visit the agency, make sure to dress the part and bring your A-game. First impressions matter, especially in a vibrant environment like a media agency.
✨Tip Number 3
Be proactive! If you see something that needs fixing or improving in the office, mention it during your interview. This shows you're already thinking like an Office Manager and are ready to hit the ground running.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in being part of our creative team.
We think you need these skills to ace Office Manager - Media Agency
Some tips for your application 🫡
Show Your Personality: When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your own style and flair into your cover letter. Remember, we’re all about creativity and passion here!
Tailor Your CV: Make sure your CV is tailored specifically for this Office Manager role. Highlight your previous experience in office management and reception roles, and don’t forget to mention any relevant skills that match what we’re looking for. A personalised CV shows us you’re genuinely interested!
Be Clear and Concise: Keep your application clear and to the point. We appreciate brevity, so make sure you communicate your key experiences and skills without waffling on. Use bullet points if it helps to keep things organised and easy to read!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy and straightforward—just follow the prompts!
How to prepare for a job interview at KMK Recruitment Limited
✨Know the Company Vibe
Before your interview, dive into the company culture. Check out their website and social media to get a feel for their style and values. This will help you tailor your responses and show that you're genuinely interested in being part of their vibrant team.
✨Showcase Your Organisational Skills
As an Office Manager, organisation is key. Prepare examples from your past experiences where you successfully managed multiple tasks or solved problems under pressure. Be ready to discuss how you keep things running smoothly, especially in a fast-paced environment.
✨Be Personable and Professional
Since you'll be the friendly face of the agency, practice your greeting and how you would handle various front-of-house scenarios. Think about how you can convey warmth and professionalism, as this will be crucial in making a great first impression.
✨Prepare for Practical Questions
Expect questions about health and safety protocols, maintenance coordination, and managing service providers. Brush up on relevant regulations and think through how you would approach these responsibilities. Being prepared will show that you’re ready to hit the ground running.
