At a Glance
- Tasks: Support senior professionals with diary management, meetings, and office coordination.
- Company: Join a respected consultancy of engineers and architects in Westminster.
- Benefits: Competitive salary, 25 days holiday, private healthcare contribution, and training opportunities.
- Other info: Enjoy a friendly office environment with a focus on collaboration and professional growth.
- Why this job: Be part of a close-knit team and make a real impact from day one.
- Qualifications: Experience in admin or PA roles, strong organisation skills, and Microsoft Office proficiency.
The predicted salary is between 30000 - 40000 £ per year.
KMK Recruitment is delighted to be partnering with a highly respected and long‑established consultancy of engineers and architects. This is a unique opportunity to join a small, collaborative and highly professional team, supporting senior Partners while playing a central role in the smooth running of the practice.
The Role
This is a varied and hands‑on position combining high‑level PA support with office administration and operational coordination. Sitting at the heart of the business, you will act as a trusted support to senior professionals, ensuring efficiency, organisation, and exceptional attention to detail across all activities.
Key responsibilities include:
- Executive / PA Support
- Complex diary and inbox management for the Partner
- Coordinating meetings, site visits, and client engagements
- Drafting professional correspondence and liaising with solicitors, clients, and external stakeholders
- Managing expert witness instructions, tracking deadlines and maintaining accurate records
- Office & Administrative Support
- Maintaining digital and physical filing systems to a high standard
- Managing incoming documents, checking for accuracy and completeness
- Preparing reports, formatting documents, and organising technical records
- Handling scanning, filing, and document management processes
- Office & Facilities
- Preparing meeting rooms and organising hospitality
- Supporting the day‑to‑day running of the office environment
- Managing office supplies and ensuring a well‑presented workspace
- Coordination & Projects
- Organising meetings, preparing agendas, and taking minutes
- Supporting internal communications and follow‑ups on actions
- Assisting with process improvements, systems, and workflow efficiency (where appropriate)
- Providing support with events and occasional marketing initiatives
About You
- Previous experience in an administrative, PA or office support role, ideally within a professional services environment (legal, architecture, engineering, consultancy)
- Highly organised with exceptional attention to detail and accuracy
- Confident drafting professional correspondence and communicating with senior stakeholders
- A proactive, "can‑do" attitude with strong ownership of tasks
- Discreet and trustworthy, comfortable handling sensitive information
- Strong Microsoft Office skills (Word, Outlook, Excel, PowerPoint)
- Interest in improving systems and processes (exposure to AI tools advantageous)
What’s on Offer
- Competitive salary (reviewed annually)
- 25 days holiday + bank holidays
- Contribution towards private healthcare
- Exposure to a highly specialist and intellectually interesting area of work
- A close‑knit, supportive team with real responsibility from day one
- Opportunity for development and further training
The Environment
This is a fully office‑based role (5 days) in a professional yet friendly environment. The team values quality, integrity, accountability, and attention to detail, alongside a positive and collaborative culture.
PA/Office Assistant in London employer: KMK Recruitment Limited
Join a highly respected consultancy of engineers and architects in Westminster, where you will be part of a close-knit, supportive team that values quality and integrity. With competitive salaries, generous holiday allowances, and opportunities for professional development, this role offers a meaningful career path in a collaborative environment that encourages ownership and innovation from day one.
StudySmarter Expert Advice🤫
We think this is how you could land PA/Office Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend events, and don’t be shy about letting people know you’re on the hunt for a PA/Office Assistant role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills can contribute to their team. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As a PA, you’ll need to liaise with various stakeholders. Role-play common interview questions with a friend or family member to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might just be the perfect fit for you. Plus, it’s a great way to show your enthusiasm for joining our awesome team!
We think you need these skills to ace PA/Office Assistant in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your previous administrative or PA roles, especially in professional services, to show us you’re the right fit!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your proactive attitude and attention to detail will benefit our team. Keep it professional but let your personality come through!
Showcase Your Skills:Don’t forget to mention your Microsoft Office skills and any experience with AI tools. We love candidates who are tech-savvy and can help improve our systems and processes, so make sure to highlight these in your application.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at KMK Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially around diary management, correspondence drafting, and office administration. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As a PA/Office Assistant, organisation is key. Prepare examples from your past roles where you successfully managed multiple tasks or projects simultaneously. Be ready to discuss how you maintain accuracy in your work and handle sensitive information discreetly.
✨Demonstrate Your Communication Skills
Since you'll be liaising with senior stakeholders and clients, practice articulating your thoughts clearly and professionally. Bring along examples of professional correspondence you've drafted in the past, and be prepared to discuss how you handle communication challenges.
✨Be Proactive and Positive
Employers love a 'can-do' attitude! During the interview, express your enthusiasm for improving systems and processes. Share any experiences where you took the initiative to enhance workflow efficiency or support team projects, as this will highlight your proactive nature.
