At a Glance
- Tasks: Manage office operations and provide executive support to senior leaders in a dynamic environment.
- Company: Fast-growing AI business with a collaborative and innovative culture.
- Benefits: Flexible part-time hours, exposure to leadership, and a chance to shape office dynamics.
- Other info: Join a rapidly growing team and make a real impact on business operations.
- Why this job: Be the backbone of a busy office while diving into the exciting world of AI.
- Qualifications: Experience in executive support or office management with strong organisational skills.
The predicted salary is between 30000 - 40000 £ per year.
- Part‑Time Executive Assistant & Office Manager
- London | Office‑Based | Part‑Time
Are you a highly organised, proactive, and polished support professional looking for a varied role within a fast‑growing and innovative business?
Do you have a genuine interest in AI?
We are seeking a
Part‑Time Executive Assistant & Office Manager to become the backbone of a busy London office, ensuring everything runs seamlessly while providing dedicated support to two senior executives.
This is a fantastic opportunity for someone who enjoys balancing operational responsibilities with high‑level executive support in a dynamic and collaborative environment.
The Role
This is a broad and varied position, combining office management, event coordination, and executive support.
You will be responsible for creating an exceptional office experience for employees and visitors while managing a range of EA duties for senior leadership.
Key Responsibilities
- Office Management
- Oversee the day‑to‑day running of the London office.
- Manage relationships with vendors, suppliers, and service providers.
- Liaise with building management regarding facilities and office requirements.
- Coordinate meeting room bookings, set‑up, and hospitality arrangements.
- Organise office events, team socials, and company gatherings.
- Plan and coordinate team offsites, including venue sourcing and logistics.
- Support the planning and execution of a forthcoming office move.
- Ensure the office environment is well‑maintained, organised, and fully operational.
- Executive Assistant Support
- Provide dedicated support to the VP of Sales and Head of AI Strategy.
- Manage complex and ever‑changing diaries across multiple time zones.
- Coordinate global travel arrangements, including flights, accommodation, and itineraries.
- Manage and prioritise inboxes, ensuring timely responses and follow‑up actions.
- Prepare meeting agendas, presentations, and supporting documentation.
- Attend and minute weekly leadership meetings, tracking actions and deadlines.
- Coordinate meetings with internal and external stakeholders.
- Act as a key point of contact between the London, San Francisco, and New York offices.
About You
- Previous experience as an Executive Assistant, Office Manager, Team Assistant, or similar support professional.
- Strong experience managing busy diaries and international travel.
- Exceptional organisational skills with excellent attention to detail.
- Confident working with senior stakeholders.
- A proactive, solutions‑focused approach and the ability to anticipate needs.
- Excellent written and verbal communication skills.
- Comfortable working in a fast‑paced, high‑growth environment.
- Strong Microsoft Office and/or Google Workspace skills.
What's on Offer?
- A varied and autonomous role with significant responsibility.
- Exposure to senior leadership and business operations.
- A collaborative and innovative working environment.
- The opportunity to play a key role within a rapidly growing business at an exciting stage of its journey.
Location
London, Office‑Based
Hours
- Part‑Time
- #J-18808-Ljbffr
EA/ Office Manager - Ai Business in London employer: KMK Recruitment Limited
As an exceptional employer, we offer a dynamic work environment where you can thrive in your role as EA to the CFO. With competitive salaries and a strong emphasis on employee growth, we provide opportunities for professional development while fostering a collaborative culture that values innovation and integrity. Located in a vibrant city, our team enjoys a range of benefits including flexible working arrangements and a commitment to work-life balance, making it a truly rewarding place to build your career.
StudySmarter Expert Advice🤫
We think this is how you could land EA/ Office Manager - Ai Business in London
✨Tap into Leadership Networks
Join industry-specific groups on platforms like LinkedIn or attend local management meetups. Networking with fellow leaders can open doors to part-time roles and help you get a feel for the corporate culture at companies like KMK Recruitment Limited.
✨Leverage Your Existing Connections
Don’t hesitate to ask your professional contacts if they know of any part-time leadership positions. Sometimes it's all about who you know, and your connections might have the inside scoop on opportunities that aren't publicly advertised.
✨Spotlight Your Leadership Skills
When you show up to interviews or networking events, make sure to highlight your leadership experience and successes. Tailor your discussion points to how you can bring value to KMK Recruitment Limited in a part-time capacity, focusing on your ability to drive team performance.
✨Consider Consulting for Flexibility
If you're keen on part-time leadership roles, think about contracting or consulting. It can provide you with a broader range of experiences and allows you to build a diverse portfolio of projects, showcasing your leadership across different challenges.
We think you need these skills to ace EA/ Office Manager - Ai Business in London
Some tips for your application 🫡
Showcase Your Leadership Style:Incorporate examples from your experiences that highlight your leadership style and effectiveness. We want to see how you've managed teams or contributed to strategic initiatives, even if it was in a part-time capacity. Make sure to reflect on your decision-making process and any measurable outcomes you've achieved.
Cater to the Corporate Environment:Tailor your CV to highlight skills that are crucial for corporate leadership, like strategic thinking, problem-solving, and people management. Don’t forget to mention relevant coursework or certifications that align with the part-time role. It's all about showing how you can bring value to KMK Recruitment Limited through your academic and professional background.
Make Your Part-Time Availability Clear:Since this is a part-time role, be upfront about your availability in your cover letter. Let us know how many hours you can dedicate each week and how your schedule fits with the needs of KMK Recruitment Limited. This helps us understand how you can seamlessly integrate into our team while balancing your commitments.
Engage with Our Vision:In your cover letter, express your enthusiasm for KMK Recruitment Limited’s mission and how your values align with our corporate culture. We want to see your passion for leadership and management in action, so don't hold back on conveying what draws you to this specific part-time opportunity!
How to prepare for a job interview at KMK Recruitment Limited
✨Show Off Your Strategic Thinking
In corporate leadership, they’re looking for someone who can think strategically and make tough decisions. Be ready to discuss past leadership experiences where you had to analyse complex situations and come up with solutions. Think of using the STAR method to structure your answers—it's a game changer for giving clear examples!
✨Prepare for Behavioural Questions
Expect plenty of behavioural questions during your interview with KMK Recruitment Limited. They might ask how you've handled team conflicts or how you’ve inspired others. Brush up on key leadership theories or practices you've applied before, so you can demonstrate your fit for a part-time role without sacrificing experience.
✨Know Your Numbers
Even in part-time corporate roles, you might be asked to discuss key performance indicators or metrics relevant to the position. Brush up on how you’ve used data to drive decisions or track project success. It's a good way to show you understand the business side of leadership and can contribute meaningfully from day one!
✨Demonstrate Flexibility and Commitment
In a part-time role, the ability to adapt to changing priorities is key. Be prepared to talk about how you manage your time and remain committed to your responsibilities. Share a few anecdotes showcasing your dedication and how you maintain high performance even with part-time hours. It's all about showing you can make a difference without being full-time!
