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For Companies At a Glance
- Tasks: Support senior leaders with scheduling, communication, and project coordination.
- Company: Join a leading FTSE 50 retailer at the forefront of innovation.
- Benefits: Competitive salary, dynamic work environment, and opportunities for professional growth.
- Why this job: Be part of a fast-paced team and make a real impact in a major company.
- Qualifications: Experience as a PA, strong organisational skills, and excellent communication abilities.
- Other info: Collaborate with a diverse team and enjoy a vibrant workplace culture.
The predicted salary is between 36000 - 60000 £ per year.
We are currently looking for a highly organised Executive Assistant to support the CIO and CTO of a FTSE 50 business. This is a unique opportunity to support two senior leaders at the forefront of innovation, in a role that blends classic EA responsibilities with project coordination, stakeholder engagement, and operational excellence. Working for this FTSE 50 retailer, you will need to be an agile coordinator, who has experience supporting in an ever-changing environment.
Key Responsibilities
- Manage inboxes, diaries, and meetings across multiple time zones
- Schedule and coordinate appointments, locations, and logistics for internal and external meetings
- Set up and attend CIO meetings, prepare agendas, take minutes, and follow up on actions
- Draft communications on behalf of senior leaders with clarity and professionalism
- Organise video conferences, room bookings, catering, and dial-ins
- Arrange complex international travel itineraries, including visas, medical arrangements, and currency needs
- Filter calls and requests, prioritising based on business needs
- Prepare presentations, documentation, briefs, and formatted materials to a high standard
- Research and manipulate data for weekly meeting decks and strategic presentations
- Act as a key point of contact for executives, employees, clients, and external partners
- Troubleshoot IT issues and liaise with HR and IT for onboarding new joiners
- Manage invoices, corporate card bills, personal expenses, and phone bills
- Coordinate UK and international departmental events and conferences
- Maintain departmental databases, organisation charts, and general admin systems
- Collaborate with other PAs across the wider business to ensure seamless support
- Provide project management support and share best practices
- Promote excellent client relationships and support visiting colleagues
- Arrange couriers for confidential materials as required
Candidate Profile
- Extensive experience of successfully applying PA skills within a major UK plc.
- Strong organisational and multitasking skills with exceptional attention to detail
- Excellent written and verbal communication abilities
- Confident with Microsoft Office, and presentation tools
- Discreet, professional, and able to handle sensitive information
- Comfortable managing competing priorities and solving problems independently
EA - CIO & CTO in London employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - CIO & CTO in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees of the company on LinkedIn. Ask them about their experiences and any tips they might have for landing the EA role. Personal connections can give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by researching the CIO and CTO's recent projects or initiatives. Show us that you're not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! Since you'll be drafting communications and preparing presentations, it’s crucial to demonstrate clarity and professionalism. Try rehearsing with a friend or in front of a mirror to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace EA - CIO & CTO in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the EA role. Highlight your experience in managing diaries, coordinating meetings, and any project management skills you have. We want to see how your background aligns with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for supporting our CIO and CTO. Share specific examples of how you've excelled in similar roles and how you can bring that expertise to us.
Showcase Your Communication Skills: Since this role involves drafting communications and preparing presentations, make sure your application reflects your excellent written communication skills. Keep your language clear and professional, just like we do at StudySmarter!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at KMK Recruitment Limited
✨Know Your Leaders
Before the interview, do some research on the CIO and CTO. Understand their backgrounds, recent projects, and the company's direction. This will help you tailor your responses and show that you're genuinely interested in supporting them.
✨Master the Art of Organisation
Since this role requires exceptional organisational skills, be prepared to discuss your methods for managing multiple tasks. Bring examples of how you've successfully coordinated complex schedules or handled competing priorities in the past.
✨Showcase Your Communication Skills
As an Executive Assistant, clear communication is key. Be ready to demonstrate your written and verbal communication abilities. You might even want to prepare a brief email or memo as a sample to showcase your professionalism and clarity.
✨Be Ready for Problem-Solving Scenarios
Expect questions about how you would handle specific challenges, like scheduling conflicts or last-minute changes. Think of examples from your experience where you successfully navigated similar situations, highlighting your agility and resourcefulness.
