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- Tasks: Support a dynamic admin team with various tasks, from managing supplies to coordinating events.
- Company: Join a close-knit and supportive administration team in a professional environment.
- Benefits: Competitive salary of £35k, flexible hours, and a collaborative culture.
- Other info: Opportunity for personal growth in a vibrant and engaging workplace.
- Why this job: Be the friendly face of the office and help create a welcoming atmosphere.
- Qualifications: Experience in a reception or office environment, strong communication skills, and teamwork.
The predicted salary is between 35000 - 35000 £ per year.
You will be joining a small, close-knit and supportive administration team. The team takes pride in a collaborative approach, with a shared ethos that no task is too small and that everyone supports one another to ensure the smooth running of the office.
General Administration
- Manage the ordering and monitoring of stationery and presentation materials
- Maintain appropriate stock levels of kitchen and office supplies
- Prepare presentation documents, including binding and photocopying
- Coordinate maintenance requests, including liaising with air conditioning engineers and external contractors
- Arrange courier services, including bike couriers, FedEx, and general post
- Support the coordination of company events, team socials, and client dinners
- Compile and process expense reports for junior analysts
- Provide day-to-day support to the wider Administration team as required
Reception Responsibilities
- Ensure meeting rooms are prepared to a high standard, including set-up and clear-down
- Maintain a professional and welcoming reception area, including restocking refreshments
- Coordinate and test video/Zoom conferencing facilities, liaising with IT teams across New York, London, and Paris
- Welcome and assist guests, ensuring a positive first impression
- Manage the main reception phone line, including screening and directing calls and handling enquiries efficiently
Facilities & Operational Support
- Escort contractors on-site and provide ad hoc support to the Facilities Manager and Operations team
- Coordinate in-house catering, including lunches, refreshments for meetings, and in-house client dinner
Person Specification
- Previous experience within a reception or professional office environment is desirable
- Proficient in Microsoft Word and Outlook
- Strong interpersonal, verbal, and written communication skills
- A collaborative team player with a proactive and flexible approach
- Highly organised, with the ability to prioritise and manage multiple tasks effectively
Working Hours
- Core hours: 9:30am – 6:00pm
- A flexible approach is required, with willingness to work outside core hours when necessary
Admin Assistant - £35k in London employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant - £35k in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about teamwork and support, think of examples from your past experiences that showcase your collaborative spirit and organisational skills.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for admin roles and make sure you can articulate how your skills align with the job description.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Admin Assistant - £35k in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Admin Assistant role. Highlight your previous experience in a reception or office environment, and don’t forget to mention your proficiency in Microsoft Word and Outlook!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re excited about joining our close-knit team. Mention how your collaborative spirit aligns with our ethos of supporting one another.
Showcase Your Organisational Skills: In your application, give examples of how you've managed multiple tasks effectively in the past. We love a highly organised candidate who can juggle various responsibilities, so don’t hold back on sharing your experiences!
Apply Through Our Website: We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see your application come through!
How to prepare for a job interview at KMK Recruitment Limited
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Assistant role. Familiarise yourself with the key responsibilities like managing supplies and coordinating events. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Team Spirit
Since the team values collaboration, be ready to share examples of how you've worked well in a team before. Highlight your ability to support colleagues and contribute to a positive work environment. This will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling multiple tasks or managing reception duties. Prepare responses that showcase your organisational skills and ability to prioritise effectively. This will demonstrate your readiness for the job.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team culture or how they handle busy periods. This shows your enthusiasm for the role and helps you gauge if it’s the right fit for you.