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For Companies At a Glance
- Tasks: Join our team to manage grants, support funding applications, and coordinate events.
- Company: We're a city-based charity dedicated to making a positive impact in the community.
- Benefits: Enjoy hybrid work options, flexible hours, and a supportive team environment.
- Why this job: This role offers hands-on experience in grant management and a chance to help diverse applicants.
- Qualifications: Looking for organized individuals with CRM experience and strong communication skills.
- Other info: Full-time position with core hours from 10 am to 4 pm, plus remote work flexibility.
The predicted salary is between 30000 - 42000 £ per year.
We are excited to be partnering with a city-based charity who is looking to recruit a Grants and Data Officer. Working as part of a team, the purpose of this role is to ensure the smooth operation of the Grants Department and its funding programmes.
Supporting this busy department, the role covers both the financial and operational year-end. As such, there will be a strong emphasis on administration using the grants database, Salesforce. Projects will include the running and updating of reports, updating of dashboards, assisting with grants enquiries, offers and processing of payments, and the organizing of events related to our funding programmes. This role will involve a high volume of people contact.
As well as this you will also support with:
Operations (particularly CRM)
- End-to-end data management of team functions using CRM System Salesforce, to include data entry, report and dashboard creation, and general record and data maintenance/cleaning.
- Enable the smooth processing of grants.
Job Title: Grants and Administrative Support Coordinator
Overview:
We are seeking an organized and proactive individual to join our team, supporting the smooth operation of the Grants Department. You will play a key role in managing funding applications, maintaining relationships with external agencies and software providers, and ensuring efficient administration of grants and events.
Key Responsibilities:
- Funding Applications & Relationship Management: Utilize software tools such as Form Assembly, Members, and others to process funding applications. Work closely with external support agencies and software providers to resolve operational issues effectively.
- Communication (Grants Department): Serve as the first point of contact for the Grants Department, responding to inquiries via phone, email, letter, and social media. Provide compassionate and professional assistance to applicants from diverse backgrounds.
- Event Coordination: Assist with the planning and administration of a small number of departmental events, ensuring all logistics are handled smoothly.
- Grant & Committee Administration: Prepare meeting papers for board circulation and maintain accurate, up-to-date records across all systems and databases. Ensure the timely processing and payment of grants and the removal of duplicate records.
- Other Duties: Support the team with additional tasks as required, contributing to the overall success of the department.
The Ideal Candidate:
You will be a highly organized and proactive individual, with a keen eye for detail and a passion for helping others. The ideal candidate will have:
- Proven organizational and administrative skills
- Strong attention to detail with the ability to manage complex information
- Experience with Salesforce or similar CRM platforms (preferably at an Administrator level)
- Excellent written and verbal communication skills, with the ability to support applicants from a range of backgrounds
- A positive, can-do attitude and a collaborative approach to problem-solving
- The ability to prioritize and manage multiple tasks to meet deadlines
- Proficiency in Microsoft Office
Additional Information:
- Working Hours: Full-time, 5 days per week, 8 hours a day (including 1-hour lunch break). Core hours are from 10 am to 4 pm, with flexibility to work between 8 am and 6 pm.
- Hybrid Working: Option for 1-2 days of remote work per week.
If you\’re an enthusiastic individual with a passion for supporting the grants process and enjoy working in a dynamic environment, we\’d love to hear from you.
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Grants and Administration Officer employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Grants and Administration Officer
✨Tip Number 1
Familiarize yourself with Salesforce and other CRM systems. Since this role emphasizes data management using Salesforce, having a solid understanding of its functionalities will give you an edge during the interview.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've managed multiple tasks or projects in the past. This will demonstrate your ability to handle the fast-paced environment of the Grants Department.
✨Tip Number 3
Showcase your communication skills by practicing responses to common inquiries you might receive in this role. Being the first point of contact means you'll need to convey information clearly and compassionately.
✨Tip Number 4
Research the charity's mission and recent projects. Understanding their goals and values will help you align your answers with what they are looking for in a candidate, making you a more appealing applicant.
We think you need these skills to ace Grants and Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your organizational and administrative skills, as well as your experience with Salesforce or similar CRM platforms. Emphasize any relevant roles where you managed complex information or supported funding applications.
Craft a Compelling Cover Letter: In your cover letter, express your passion for supporting the grants process and your proactive approach to problem-solving. Mention specific examples of how you've successfully managed multiple tasks and maintained attention to detail in previous roles.
Showcase Communication Skills: Since this role involves a high volume of people contact, highlight your excellent written and verbal communication skills. Provide examples of how you've effectively assisted diverse applicants or resolved inquiries in past positions.
Highlight Event Coordination Experience: If you have experience in event planning or administration, be sure to include that in your application. Discuss any relevant events you've coordinated, focusing on how you ensured smooth logistics and successful outcomes.
How to prepare for a job interview at KMK Recruitment Limited
✨Show Your Organizational Skills
Since the role emphasizes strong organizational and administrative skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritize your workload and ensure deadlines are met.
✨Demonstrate CRM Proficiency
Familiarize yourself with Salesforce or similar CRM platforms before the interview. Be ready to explain how you've used these tools in previous roles, particularly in data management, report creation, and maintaining accurate records.
✨Communicate Effectively
As the first point of contact for the Grants Department, excellent communication skills are crucial. Practice articulating your thoughts clearly and compassionately, especially when discussing how you would assist applicants from diverse backgrounds.
✨Emphasize Team Collaboration
This position requires a collaborative approach to problem-solving. Prepare to share examples of how you've worked effectively within a team, supported colleagues, and contributed to the overall success of a project or department.
