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- Tasks: Provide high-level support to senior executives in a dynamic family office environment.
- Company: Prestigious private family office based in London.
- Benefits: Competitive salary, travel allowance, bonus, and additional benefits.
- Why this job: Join a fast-paced team and make a real impact on executive operations.
- Qualifications: 10+ years EA experience at C-suite level; multilingual preferred.
- Other info: Flexible role requiring a proactive mindset and emotional intelligence.
The predicted salary is between 64000 - 96000 £ per year.
Executive Assistant Opportunity – Private HNW Family Office | London-Based | Immediate Start
Salary C£80,000 plus travel allowance, plus bonus and benefits
We’re hiring an exceptional Executive Assistant to join a prestigious private family office, providing seamless, high-level support to the CEO (40%), CIO (40%), and CFO (20%).
This is a unique opportunity to work at the heart of a dynamic, fast-paced environment, supporting senior executives with both business and lifestyle coordination across multiple time zones.
Key Responsibilities
- Manage and optimise complex calendars, including scheduling across multiple time zones and coordination of high-level internal and external meetings.
- Act as primary contact between shareholders, executives and stakeholders (family members, internal teams, legal counsel etc.).
- Manage inboxes and handle confidential correspondence and documentation with discretion and precision, and in line with any regulatory requirements.
- Draft, proofread and manage high quality communications, reports, presentations and briefing materials.
- Prepare executive meetings, including compiling agendas, background materials, follow-ups, room and ICT set-up and testing.
- Demonstrate key contact recognition; a strong understanding of the family, executives and stakeholders, understanding their preferences and anticipating their needs
- Coordinate intricate domestic and international travel, including accommodation and visa arrangements.
- Create comprehensive itineraries and contingency plans to support positive travel experiences.
- Manage business and personal travel for the executives and shareholders as required.
- Support the executives and shareholders as needed with family and lifestyle requests.
- Project and Administration Management
- Take ownership of special projects to include assist in project tracking, investment updates and management of key action items.
What We’re Looking For
- Minimum 10 years’ EA experience at C-suite level
- Background in HNW family office or similar environment
- Strong understanding of financial/investment terminology
- Advanced MS Office and DocuSign skills
- Multilingual (Arabic highly desirable)
- Calm, resourceful, and emotionally intelligent under pressure
This is a London-based role requiring flexibility and a proactive mindset. If you’re a loyal, discreet, and highly capable EA ready to take on a new challenge, we’d love to hear from you.
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Executive Assistant - Family Office employer: KMK Recruitment Limited
Contact Detail:
KMK Recruitment Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Family Office
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for an Executive Assistant role. Personal recommendations can make all the difference, so don’t be shy about asking for introductions.
✨Tip Number 2
Prepare for interviews by researching the family office and its executives. Understand their values and preferences, so you can tailor your responses and show that you’re the perfect fit for their unique environment.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to manage high-level correspondence with discretion. Role-play common scenarios with a friend to boost your confidence and ensure you can handle any situation that comes your way.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of resources to help you stand out, and applying directly shows your enthusiasm for the role. Plus, it’s a great way to keep track of your applications!
We think you need these skills to ace Executive Assistant - Family Office
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience with C-suite executives and any relevant skills that match the job description, like managing complex calendars and handling confidential correspondence.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this family office. Mention your understanding of financial terminology and your ability to work under pressure, as these are key for the role.
Showcase Your Multilingual Skills: If you speak multiple languages, especially Arabic, make sure to highlight this in your application. It’s a big plus for this position and shows that you can communicate effectively with diverse stakeholders.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. This way, we can easily track your application and get back to you quicker. Don’t miss out on this fantastic opportunity!
How to prepare for a job interview at KMK Recruitment Limited
✨Know Your Executives
Before the interview, do your homework on the CEO, CIO, and CFO. Understand their backgrounds, preferences, and any recent news about them or the family office. This will help you demonstrate your ability to anticipate their needs and show that you're genuinely interested in the role.
✨Master the Calendar Game
Be prepared to discuss how you manage complex calendars and schedule meetings across multiple time zones. Have examples ready that showcase your organisational skills and your ability to handle high-pressure situations with ease.
✨Showcase Your Communication Skills
Since drafting and managing communications is key, bring samples of your previous work, like reports or presentations. Be ready to talk about how you ensure clarity and professionalism in all correspondence, especially when dealing with confidential information.
✨Demonstrate Proactivity
Highlight instances where you've taken the initiative in past roles, whether it was coordinating travel or managing special projects. Show that you can think ahead and create contingency plans, which is crucial for supporting busy executives effectively.
