Studio Coordinator

Studio Coordinator in City of London

City of London Full-Time No home office possible

An award winning Architectural Practice is seeking a confident and personable Studio Coordinator to join their super social and close-knit team.Based 5 days in office, they are looking for someone who enjoys being the “go to”, offering support across the office.

Daily duties to include:

Office Management

Assist with cleaning contracts and oversee the daily office cleaning
Premises management, environment and maintenance assistance
Monitoring and ordering all office supplies including stationery
Organise and maintain all refuse services, recycling and shredding
Monitoring and maintaining general tidiness within the office
Manage, maintain and re-supply office copiers, printers and other electrical equipment
Working with our external IT company to sort software and computer related issues as well as keeping a log of all IT equipment, i.e., laptops, work mobiles, PC numbers
Assist with the management of cleaning and maintenance arrangements

Reception

Answer/screen telephone calls and take accurate messages
Meet and greet visitors/clients
Book and manage meeting rooms, including organising catering
Coordinate and book couriers and taxi’s

General Admin Duties

Binding documents for presentations
Manage project numbers and contacts database
Monitor info mailbox daily and action emails

General Admin Duties
- Monitor info mailbox daily and action emails
- Document Control overspill and team support from time to time
- General admin support such as minute taking, typing and formatting letters and documents in InDesign
- Research and organise company travel arrangements and hotels
Socials and Events
- Staff social events and trips
- Communicate with external marketing team to organise all external award ceremonies and events
- Organising monthly office drinks either in house or at a local venue.
Other
- Organising and arranging client (Christmas) gifting- usually to around 100-150 corporate gifts
- Monitor careers inbox, flag and reply to emails
- Additional tasks may involve business development research, internal communications, and arranging company travel
- Social media support, including managing the Instagram and LinkedIn
- PA duties to the directors, including diary management and booking of venues for lunches etc.
Offering great benefits and a positive work environment, get in touch for immediate consideration!