PA Team Support
About the Role
Our client, a leading global retailer, is seeking an experienced, highly organised and proactive PA Team Support professional to join their dynamic Executive Office team.
This is a fantastic opportunity to work alongside and learn from experienced Executive Assistants, providing dedicated support to the PA to the Chairman and Group Chief People & Performance Officer (CPPO), as well as the wider Finance PA team.
The successful candidate will have proven experience supporting senior executives, including managing complex global diaries and extensive international travel arrangements across multiple time zones. You will be a key member of a fast-paced team, ensuring seamless coordination and exceptional support to senior stakeholders.
Key Responsibilities
- Manage complex and ever-changing global diaries, coordinating meetings across multiple time zones.
- Arrange extensive international travel, including flights, accommodation, visas, ground transportation, travel documentation and medical requirements.
- Support the planning and delivery of both virtual and in-person meetings and events for small and large groups.
- Liaise confidently with internal departments, including HR, IT and Office Management.
- Prepare high-quality PowerPoint presentations, reports and professional documentation.
- Process and manage expenses for the CPPO in a timely and accurate manner.
- Coordinate travel and administrative requirements for Non-Executive Directors.
- Act as a key point of contact for internal and external stakeholders, building strong professional relationships.
- Provide additional support to senior Executive Assistants across the business as required.
- Handle confidential information with discretion and professionalism at all times.
- Assist with ad-hoc projects and administrative tasks to support the Executive Office.
What We're Looking For
- Previous experience in a PA, Team Assistant or Executive Assistant support role within a corporate environment.
- Proven experience managing complex global diaries and coordinating extensive international travel arrangements for senior executives.
- Comfortable working closely with C-Suite and senior leadership stakeholders.
- Exceptional organisational skills with the ability to prioritise competing demands in a fast-paced environment.
- Advanced Microsoft Office skills, including Outlook, Word, Excel and PowerPoint.
- Experience using Teams, Adobe Acrobat and DocuSign.
- Strong communication and relationship-building skills.
- A proactive approach, with the ability to anticipate needs and solve problems before they arise.
- High levels of professionalism, discretion and confidentiality.
- Positive, flexible and team-oriented attitude with a genuine desire to support others.
Why Apply?
- Opportunity to work for a prestigious global retail brand.
- Learn from and work alongside experienced Executive Assistants supporting C-Suite leadership.
- Excellent long-term career progression opportunities.
- Exposure to senior stakeholders across an international business.
- Collaborative, supportive and professional working environment.
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