At a Glance
- Tasks: Support a dynamic team with admin tasks and ensure a welcoming reception.
- Company: Join a close-knit, supportive administration team in a vibrant office.
- Benefits: Competitive salary of £35k and a collaborative work environment.
- Other info: Flexible working hours with opportunities for personal growth.
- Why this job: Be the friendly face of the office and help create memorable experiences.
- Qualifications: Experience in a reception or office environment is a plus.
The predicted salary is between 35000 - 35000 € per year.
Team & Culture
You will be joining a small, close-knit and supportive administration team. The team takes pride in a collaborative approach, with a shared ethos that no task is too small and that everyone supports one another to ensure the smooth running of the office.
General Administration
- Manage the ordering and monitoring of stationery and presentation materials
- Maintain appropriate stock levels of kitchen and office supplies
- Prepare presentation documents, including binding and photocopying
- Coordinate maintenance requests, including liaising with air conditioning engineers and external contractors
- Arrange courier services, including bike couriers, FedEx, and general post
- Support the coordination of company events, team socials, and client dinners
- Compile and process expense reports for junior analysts
- Provide day-to-day support to the wider Administration team as required
Reception Responsibilities (as required, including lunchtimes and holiday cover)
- Ensure meeting rooms are prepared to a high standard, including set-up and clear-down
- Maintain a professional and welcoming reception area, including restocking refreshments
- Coordinate and test video/Zoom conferencing facilities, liaising with IT teams across New York, London, and Paris
- Welcome and assist guests, ensuring a positive first impression
- Manage the main reception phone line, including screening and directing calls and handling enquiries efficiently
Facilities & Operational Support
- Escort contractors on-site and provide ad hoc support to the Facilities Manager and Operations team
- Coordinate in-house catering, including lunches, refreshments for meetings, and in-house client dinner
Person Specification
- Previous experience within a reception or professional office environment is desirable
- Proficient in Microsoft Word and Outlook
- Strong interpersonal, verbal, and written communication skills
- A collaborative team player with a proactive and flexible approach
- Highly organised, with the ability to prioritise and manage multiple tasks effectively
Working Hours
- Core hours: 9:30am – 6:00pm
- A flexible approach is required, with willingness to work outside core hours when necessary
Admin Assistant / Receptionist - £35k employer: KMK Recruitment Limited
Join a dynamic and supportive administration team where collaboration and mutual support are at the heart of our work culture. With a focus on employee growth, we offer opportunities for professional development and a chance to contribute to a vibrant office environment in a prime location. Enjoy competitive benefits and a friendly atmosphere that values every team member's contribution.
StudySmarter Expert Advice🤫
We think this is how you could land Admin Assistant / Receptionist - £35k
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Admin Assistant/Receptionist role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role is all about teamwork and support, think of examples from your past experiences that showcase your collaborative spirit and organisational skills.
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. Focus on common questions for admin roles and make sure you can articulate how your skills align with their needs, especially in managing tasks and supporting a team.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Admin Assistant / Receptionist - £35k
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Admin Assistant/Receptionist role. Highlight your previous office experience and any relevant tasks you've handled, like managing supplies or coordinating events.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to express why you want to join our close-knit team at StudySmarter. Share specific examples of how you've supported teams in the past and how you can contribute to our collaborative culture.
Show Off Your Communication Skills:Since strong communication is key for this role, make sure your written application is clear and professional. Use proper grammar and structure, and don’t forget to showcase your interpersonal skills—this is your first impression!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to see more about our team and culture!
How to prepare for a job interview at KMK Recruitment Limited
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like managing stationery orders and coordinating events. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Team Spirit
Since the team values collaboration, be ready to share examples of how you've worked well in a team before. Highlight your proactive approach and flexibility, as these traits are essential for supporting your future colleagues.
✨Prepare for Practical Scenarios
Think about potential scenarios you might face in the role, such as handling multiple tasks or managing reception duties. Prepare answers that showcase your organisational skills and ability to prioritise effectively under pressure.
✨Make a Great First Impression
As the role involves welcoming guests, practice your greeting and body language. Arrive on time, dress professionally, and be friendly. A positive first impression can set the tone for the entire interview!
