Procurement Manager

At Klipboard, we've introduced a flexible hybrid work policy, where employees spend three days in the office and two days working from home. This approach promotes a balanced work environment that combines office collaboration with the comfort and convenience of remote work.

Klipboard provides specialist software, services and support to deliver fully integrated trading and business management solutions to companies in the distributive trade – wherever they are in the world. With a unique depth of knowledge and experience in ERP/SaaS solutions, Klipboard has a wide range of clients including wholesalers, distributors, merchants and retailers from small traders to multinational enterprises. Klipboard has offices in the UK, Ireland, The Netherlands, South Africa, Kenya and North America. Our mission is simple: to design and deliver high performance, integrated ERP solutions that enable our distributive trade customers to source effectively, stock efficiently, sell profitably and service competitively.

The newly created Procurement Manager will lead and optimise sourcing, supplier management, and purchasing activities to ensure cost-effective, timely, and compliant supply of goods and services that support business objectives. This role combines strategic sourcing, contract negotiation, procurement process improvement, and cross-functional stakeholder engagement to deliver value, mitigate risk, and support sustainable supply chain practices.

Key Responsibilities

• Develop and execute procurement strategies aligned with corporate goals including but not limited to ECG objectives and budget targets.
• Define and maintain the procurement strategy that is appropriate to expected supplier spend.
• Lead end-to-end sourcing processes including market analysis, RFP/RFQ management, supplier selection, negotiation, and contract award.
• Manage and develop supplier relationships to ensure performance, continuity, quality, and cost competitiveness.
• Monitor supplier performance using KPIs, lead supplier reviews, and implement corrective action plans when required.
• Ensure procurement activities comply with internal policies, regulatory requirements, and ethical sourcing standards.
• Collaborate with stakeholders across Finance, Operations, Legal, Engineering, and Project teams to define requirements and deliverables.
• Drive continuous improvement of procurement processes, systems, and tools to increase efficiency and transparency.
• Manage purchase order process, approvals workflow, and verification of invoice accuracy against contracts and deliveries.
• Lead or support procurement-related risk assessments, supplier audits, and business continuity planning.

Essential Skills, Knowledge and Experience

• Minimum of 5 years’ progressive procurement experience with at least 2 years in a supervisory or managerial role.
• Proven experience negotiating commercial contracts and managing supplier relationships.
• Strong knowledge of procurement best practices, sourcing methodologies, and contract law fundamentals.
• Proficiency with procurement or ERP systems.
• Excellent communication, stakeholder management, and influencing skills.
• Excellent organizational and time-management skills.
• Ability to work independently and as part of a team.
• IT literate with good knowledge of Microsoft Office suite.

Desirable Skills

• Professional certification such as CIPS, CPSM, or equivalent.
• Experience with eProcurement systems, spend analytics, and category management.
• Familiarity with sustainability and ethical sourcing frameworks.
• Experience in a software business and particularly cloud hosting agreements.

Equal Opportunities

As a global company, we value and respect the diversity of our workforce, aiming to empower everyone to embrace each other's differences. We are committed to creating an inclusive workplace where diversity, equity, and inclusion are integral to our company and culture. We recognise the benefits of a diverse workforce, where creativity and valuing differences enable us all to thrive and sparks innovation.

If you require any help, adjustments and/or support during the interview and offer process then please advise our TA or HR team. Research shows that women and other underrepresented groups are less likely to apply for a role unless they meet every listed requirement. However, we recognise that skills and experience come in many forms, and we encourage you to apply even if you don’t meet every criterion. If you are passionate about this role and believe you have the right mindset and transferrable skills, we would love to hear from you!