At a Glance
- Tasks: Support operations, administration, finance, and customer support in a dynamic engineering consultancy.
- Company: Specialised engineering consultancy with a global impact.
- Benefits: Part-time role with hybrid working and potential for extra hours.
- Other info: Unique coastal office location near Edinburgh with excellent career growth.
- Why this job: Join a close-knit team and make your mark in advanced engineering.
- Qualifications: Proven admin experience and strong Microsoft Office skills required.
The predicted salary is between 20000 - 25000 € per year.
My client is a highly specialised engineering consultancy and software business. Their work supports global engineering teams tackling some of the most demanding structural challenges. We’re looking for an organised, proactive Administrator to support the smooth running of the business as they grow. In this varied role, you’ll assist across operations, administration, light finance, compliance, and customer support—working closely with our directors and technical team. The role is part-time, with potential to pick up extra hours in busy periods.
What You’ll Do
- Coordinate diaries, meetings, travel, and events
- Support invoicing, purchase orders, and general bookkeeping
- Prepare and format documents and reports
- Assist with sales administration (licences, renewals, invoicing)
- Maintain internal systems, records, and processes
- Deliver general administrative and project support
What You’ll Need
- Proven administrative experience in a busy office environment.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent organisation, time‑management, and attention to detail.
- Professional communication style and the ability to handle confidential information.
Desirable Experience
- Exposure to invoicing, purchase orders, or basic bookkeeping.
- Supporting sales, renewals, or customer documentation workflows.
- Working within compliance, regulated, or export‑control environments.
- Experience in engineering, defence, scientific, or technical sectors.
Security Requirements
Due to project and security constraints, applicants must be UK nationals or UK permanent residents.
Why Join?
- Join a growing, specialist consultancy with global impact
- Work alongside experts in advanced engineering and simulation
- Be part of a close-knit team where your contribution is visible
- Hybrid working with a unique coastal office location near Edinburgh.
Office Administrator in Aberdour employer: Kleboe Jardine Ltd
Join a dynamic and growing engineering consultancy that offers a unique opportunity to work in a close-knit team environment, where your contributions are valued and visible. With a hybrid working model and a stunning coastal office location near Edinburgh, you will enjoy a supportive work culture that prioritises employee growth and development, alongside the chance to collaborate with industry experts on impactful projects.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator in Aberdour
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering and consultancy sectors. Attend industry events or webinars to meet potential employers and get your name out there.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills. As an Office Administrator, you'll need to convey information clearly and professionally. Role-play common interview questions with a friend to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, it’s a great way to show your enthusiasm for joining our team.
We think you need these skills to ace Office Administrator in Aberdour
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your administrative experience and any relevant skills, like your proficiency in Microsoft Office. We want to see how you can support our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can help keep things running smoothly at our consultancy.
Showcase Your Attention to Detail:In a role that involves invoicing and document preparation, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take pride in their work!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Kleboe Jardine Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the engineering consultancy and software business. Understand their projects, values, and the specific challenges they tackle. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Office Administrator, organisation is key. Prepare examples from your past experience where you successfully managed multiple tasks or coordinated events. Be ready to discuss how you prioritise your workload and ensure everything runs smoothly.
✨Brush Up on Microsoft Office
Since strong proficiency in Microsoft Office is a must, make sure you're comfortable with Word, Excel, PowerPoint, and Outlook. Consider doing a quick refresher on any features you might not use regularly, especially those related to document formatting and data management.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle confidential information. Think of scenarios where you've had to deal with sensitive data or resolve conflicts in a professional manner, and be ready to share those experiences.
