Hours or Work
08.30 – 5.00 (can be negotiated)
Job Role
This position covers a wide range of responsibilities covering all aspects of office work and procedures but mainly focusing on General Company Administration and export shipping and documentation
Key tasks
- Employees – Personnel Files and records, Salaries, Healthcare, Pensions, Holidays, SMP, SSP, P11D, P35, P45
- Purchase Ledger – Check purchase chemical invoices, enter data chemicals and overheads, Photocopy Purchase invoices and send to France), raise payments (mainly electronically), Aged reditors, Liaise with Creditors.
- Imports – Liaising with freight forwarders – paying import duty and VAT
- Bank – 3 accounts GBP + USD + Euro, Cash flow, Cheques, International Payments, Currency adjustments, Bank Transfers, Loan Repayment.
- Petty Cash – Sales persons, Warehouse, General
- Salesman’s Expenses – Check and reconcile expense forms, enter date
- Management Accounts – Purchase Ledger, Sales Ledger, Accounts, Journals, Depreciation, Aged Debtors, Aged Creditors, Trail Balance, P/L, Balance Sheet.
- Stock – Assist in reconciling the stock figures
- VAT – Reconciling the Figures + VAT 100 Form
- Stationary – ordering maintaining stock
- IT – Server back-up troubleshooting – liaising with I.Y. Support
- HM Customs VAT Certificates – reconcile to enter data.
- Intrastat Reports Arrivals, Departures,
- Export – Manager Export Supervisor, Proforma Invoices, L/C’s checking terms and conditions, Liaising with Production for dispatch, Export Invoicing and Packing List, Certificates of origin, Documents to Bank, Liaising with Shippers, acquiring best shipping rates.
- Miscellaneous – Minutes of meetings (disciplinary etc.), proof reading important correspondence
Key results/objectives
To ensure the smooth running of the admin office and shipping department
