Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support trade mark fee earners with administrative tasks and database management.
- Company: Join K&L Gates, a diverse and inclusive legal firm.
- Benefits: Gain valuable experience in a dynamic legal environment with growth opportunities.
- Other info: Embrace diversity and equality in a supportive workplace.
- Why this job: Be part of a team that shapes trade mark practices and supports clients.
- Qualifications: Experience in admin roles, strong communication skills, and attention to detail required.
The predicted salary is between 28800 - 43200 £ per year.
The role will provide support to the trade mark fee earners in an administrative role which shall involve all aspects of the trade mark practice including assisting with trade mark database management and correspondence. The role will be reporting to Partners and Fee Earners.
Responsibilities
- Assisting fee earners with deadlines, document preparation, filing managing case diaries, and handling document/file organisation
- Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation
- Monitoring mailboxes, using external client systems, and updating online databases
- Opening new files, invoicing/billing, file closing entering attorney expenses, and ordering couriers
- Extracting docketing records and portfolio reports, conducting web searches and citation reporting
- Assisting with assignment recordings, changes of name, mergers, reclassifications and changes of client/representative
- Preparing cost estimates for clients
- Monitoring WIP, preparing draft bills, dealing with accounts, billing and invoice enquiries
- Handling UKIPO/WIPO notifications
- Covering for absence of Trade Mark paralegal, including dealing with trade mark renewals and preparing and filing applications
Requirements
- Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
- Preferable experience as a records administrator in a deadline driven legal environment.
- Experience in database entries and maintenance is essential
- Excellent communication skills and a logical and organised approach
- Exceptional attention to detail and a high level of accuracy are essential.
- A pro‑active nature with the confidence and commercial awareness to be able to relate to clients at all levels (mainly internal) and be capable of working both independently and as part of team.
- Knowledge of trade mark law, formalities and practice is desirable.
K&L Gates encourages diversity and is an equal opportunities employer. We aim to ensure that no job applicant or employee will receive less favourable treatment on the grounds of sex, marital status, gender reassignment, race, colour, nationality, ethnic origin, disability, religion or belief, sexual orientation, pregnancy or childbirth or age. We aim to ensure that job applicants who are disabled, become disabled, or have had a disability receive no less favourable treatment than others on the grounds of their disability and we are supportive in making reasonable adjustments. We are committed to the promotion of equality and the elimination of unlawful discrimination and harassment. We will monitor and review the impact of policies and procedures and actively work to ensure that all members of K&L Gates are aware of their responsibilities under the Equality Act 2010.
Trade Mark/Designs Portfolio and Formalities Administrator employer: K&L Gates
Contact Detail:
K&L Gates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Mark/Designs Portfolio and Formalities Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the trade mark field on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their work in trade marks and think about how your skills can contribute. We want to see that you’re genuinely interested!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and show off your organisational skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Trade Mark/Designs Portfolio and Formalities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Trade Mark/Designs Portfolio and Formalities Administrator. Highlight your administrative experience, especially in legal environments, and showcase your proficiency in Microsoft Word and Outlook.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your attention to detail and organisational skills, and don’t forget to express your enthusiasm for working with trade mark fee earners.
Showcase Relevant Experience: In your application, be sure to highlight any relevant experience you have with database management, document preparation, and handling correspondence. This will show us that you understand the key responsibilities of the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at K&L Gates
✨Know Your Trade Marks
Familiarise yourself with the basics of trade mark law and practices. Brush up on common terminology and processes, as this will show your potential employer that you’re genuinely interested in the role and understand the industry.
✨Showcase Your Organisational Skills
Since the role involves managing case diaries and document organisation, be prepared to discuss your previous experiences in administrative roles. Share specific examples of how you've successfully managed deadlines and maintained accuracy in your work.
✨Communicate Clearly
Excellent communication skills are a must for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few standard responses to common interview questions to demonstrate your ability to communicate effectively.
✨Demonstrate Proactivity
Employers love candidates who take initiative. Think of instances where you’ve gone above and beyond in your previous roles. Be ready to share these examples during your interview to highlight your proactive nature and confidence.