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- Tasks: Support trade mark fee earners with admin tasks and database management.
- Company: Join K&L Gates, a diverse and inclusive legal firm.
- Benefits: Gain valuable experience in a dynamic legal environment with growth opportunities.
- Other info: We value diversity and support all employees in their career journey.
- Why this job: Be part of a team that makes a real impact in trade mark law.
- Qualifications: Experience in admin roles, strong communication skills, and attention to detail.
The predicted salary is between 36000 - 60000 £ per year.
The role will provide support to the trade mark fee earners in an administrative role which shall involve all aspects of the trade mark practice including assisting with trade mark database management and correspondence. The role will be reporting to Partners and Fee Earners.
Responsibilities:
- Assisting fee earners with deadlines, document preparation, filing managing case diaries, and handling document/file organisation
- Drafting standard correspondence, answering phones, managing diaries, and booking travel/accommodation
- Monitoring mailboxes, using external client systems, and updating online databases
- Opening new files, invoicing/billing, file closing entering attorney expenses, and ordering couriers
- Extracting docketing records and portfolio reports, conducting web searches and citation reporting
- Assisting with assignment recordings, changes of name, mergers, reclassifications and changes of client/representative
- Preparing cost estimates for clients
- Monitoring WIP, preparing draft bills, dealing with accounts, billing and invoice enquiries
- Handling UKIPO/WIPO notifications
- Covering for absence of Trade Mark paralegal, including dealing with trade mark renewals and preparing and filing applications
Requirements:
- Proven experience in administrative roles with proficiency in Microsoft Word and Outlook.
- Preferable experience as a records administrator in a deadline driven legal environment.
- Experience in database entries and maintenance is essential
- Excellent communication skills and a logical and organised approach
- Exceptional attention to detail and a high level of accuracy are essential.
- A pro-active nature with the confidence and commercial awareness to be able to relate to clients at all levels (mainly internal) and be capable of working both independently and as part of team.
- Knowledge of trade mark law, formalities and practice is desirable.
K&L Gates encourages diversity and is an equal opportunities employer. We aim to ensure that no job applicant or employee will receive less favourable treatment on the grounds of sex, marital status, gender reassignment, race, colour, nationality, ethnic origin, disability, religion or belief, sexual orientation, pregnancy or childbirth or age. We aim to ensure that job applicants who are disabled, become disabled, or have had a disability receive no less favourable treatment than others on the grounds of their disability and we are supportive in making reasonable adjustments. We are committed to the promotion of equality and the elimination of unlawful discrimination and harassment. We will monitor and review the impact of policies and procedures and actively work to ensure that all members of K&L Gates are aware of their responsibilities under the Equality Act 2010.
Trade Mark/Designs Portfolio and Formalities Administrator in London employer: K&L Gates
Contact Detail:
K&L Gates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Trade Mark/Designs Portfolio and Formalities Administrator in London
✨Tip Number 1
Network like a pro! Reach out to people in the trade mark field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, especially in areas like database management and client communication.
✨Tip Number 3
Practice your responses to common interview questions. Think about how your previous admin experience can help you excel in this role, especially when it comes to handling deadlines and document organisation.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Trade Mark/Designs Portfolio and Formalities Administrator in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Trade Mark/Designs Portfolio and Formalities Administrator role. Highlight your administrative experience, especially in legal environments, and showcase your proficiency in Microsoft Word and Outlook.
Show Off Your Attention to Detail: In your application, emphasise your exceptional attention to detail and accuracy. This role requires a logical and organised approach, so give examples of how you've demonstrated these skills in past roles.
Communicate Clearly: Since excellent communication skills are key for this position, ensure your written application is clear and concise. Use straightforward language and avoid jargon to make it easy for us to understand your qualifications.
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensures you’re considered for the role!
How to prepare for a job interview at K&L Gates
✨Know Your Trade Marks
Familiarise yourself with the basics of trade mark law and practices. Brush up on common terminology and processes, as this will show your genuine interest in the role and help you engage in meaningful conversations during the interview.
✨Showcase Your Organisational Skills
Since the role involves a lot of document management and organisation, be prepared to discuss your previous experiences where you successfully managed multiple tasks or deadlines. Use specific examples to illustrate how you keep things organised and efficient.
✨Demonstrate Attention to Detail
Highlight your ability to maintain accuracy in your work. You might want to mention any tools or methods you use to ensure precision, especially when dealing with databases or preparing documents. This is crucial in a legal environment!
✨Be Proactive and Engaging
Exhibit your proactive nature by discussing instances where you took the initiative in past roles. Also, practice your communication skills; being able to relate to clients and colleagues at all levels is key, so don’t shy away from showcasing your interpersonal abilities.