Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Assist with finance and admin tasks, including sales documentation and project support.
- Company: Kiwa Product Compliance is a growing team focused on safety and sustainability.
- Benefits: Enjoy flexible hours, generous leave, and a hybrid work model after training.
- Why this job: Join a dynamic environment that values personal development and inclusivity.
- Qualifications: Experience in financial and administrative support is essential; strong communication skills are a must.
- Other info: This role offers opportunities for growth and a supportive workplace culture.
The predicted salary is between 11300 - 15000 £ per year.
Kiwa Product Compliance (KPC) is looking for a part time (20hrs per week) Commercial Operations Assistant to support the finance and administration functions of our growing team. In this role, you will be responsible for preparing accurate sales documentation, including sample shipping paperwork, order acknowledgements, and sales invoices, maintaining up-to-date records in our internal systems, managing sales components, and generating reports. This is a hybrid role, based in Aylesbury.
About the role
- Commercial Operations
- Set up new customers and projects in Microsoft Dynamics, including collecting required documents and supporting due diligence checks.
- Maintain accurate invoice tracking and ensure alignment with finance records.
- Liase with the Finance team to ensure project costs are correctly recorded and match the main finance system.
- Work with Project Managers to ensure timely and accurate project closures.
- Reconcile project data across quotes, supplier invoices, and financial systems.
- Support the Credit Control team with any invoice-related queries.
- Support external audit with enquiries.
- Assist Project and Account Managers with reports and ad hoc queries.
- Administrative Support
- Assist the Administration team with coordinating inbound and outbound customer shipments.
- Help maintain the customer sample database by accurately recording all incoming and outgoing shipments.
Do you have what it takes?
- Experience in a financial and administrative support environment.
- Experience in processing customer documentation, including order acknowledgements, sales invoices, and credit notes.
- Strong collaboration skills with the ability to work effectively across all stakeholder groups.
- Able to balance the needs of customers, shareholders, and colleagues.
- Excellent communication, interpersonal, and motivational skills.
- Resilient, dynamic, and results-driven with strong problem-solving and teamwork skills.
What can you expect from us in return?
- £14,133.33 per annum (£26,500 full-time equivalent)
- Generous Annual Leave – Starting at 25 days (for full-time equivalent) plus Bank Holidays, with the option to buy additional leave and increased entitlement with length of service
- 20 hours per week - Monday to Friday (flexible), hybrid working available following initial office-based training (2–3 days working from home across the week).
- Enhanced Family Leave – Enhanced maternity, adoption, and shared parental leave with 6 months full pay, plus 2 weeks full pay for paternity leave
- Milestone Rewards – paid and unpaid sabbaticals, charity donations, personal gifts, and retail vouchers
- Salary Reviews
- Company Bonus Scheme
- Enhanced Pension Contributions
- Life Assurance – 4x your annual salary
- Employee Assistance Programme (EAP) – Confidential support, advice, and counselling available 24/7, 365 days a year
- 24/7 GP Service – Access to medical advice anytime
- Cycle to Work Scheme
- Eye Care Vouchers – Supporting your health and well-being
- Welcome Pack – Filled with company-branded goodies to kickstart your journey with us
At Kiwa, we deliver results driven by our core values: Ambitious, Reliable, and Engaged the principles that guide how we work with colleagues, customers, and everyone we encounter. We are committed to fostering personal development, encouraging you to be ambitious, explore new ideas, and contribute to making the world a safer, more sustainable place. Here, you will thrive in a dynamic environment with ample opportunities for growth and self-development.
As an equal opportunity employer, Kiwa celebrates diversity and is dedicated to building an inclusive, supportive workplace. We embrace flexibility in hiring talented individuals from all backgrounds globally, ensuring a work environment free from prejudice, discrimination, and intimidation. Inclusivity and equality are core to who we are, and we uphold these values without exception.
If you have any questions about this role and would like to speak to a member of the Talent Team, please e-mail us at uk.careers@kiwa.com.
Commercial Operations Assistant employer: Kiwa Group
Contact Detail:
Kiwa Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Commercial Operations Assistant
✨Tip Number 1
Familiarise yourself with Microsoft Dynamics, as this is a key tool for the role. Consider taking an online course or watching tutorial videos to get comfortable with its features, especially those related to customer and project management.
✨Tip Number 2
Brush up on your financial documentation skills. Understanding how to prepare and manage sales invoices, order acknowledgements, and credit notes will give you a significant advantage in the interview process.
✨Tip Number 3
Demonstrate your collaboration skills by preparing examples of how you've effectively worked with different teams in previous roles. Be ready to discuss how you can support both the Finance and Project Management teams in this position.
✨Tip Number 4
Research Kiwa's core values—Ambitious, Reliable, and Engaged—and think about how your personal values align with them. Be prepared to share specific instances where you've embodied these principles in your work.
We think you need these skills to ace Commercial Operations Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in financial and administrative support. Emphasise any roles where you processed customer documentation or worked with sales invoices, as these are key responsibilities for the Commercial Operations Assistant position.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific skills that align with the job description, such as collaboration skills and problem-solving abilities, to demonstrate your fit for the team.
Showcase Relevant Experience: When detailing your work history, focus on experiences that relate directly to the tasks mentioned in the job description, like maintaining accurate records, managing sales components, and generating reports. Use quantifiable achievements where possible.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of Commercial Operations Assistant.
How to prepare for a job interview at Kiwa Group
✨Know Your Financial Basics
Since the role involves finance and administration, brush up on your knowledge of invoicing, order acknowledgements, and financial tracking. Be prepared to discuss your experience with these processes and how you can contribute to maintaining accurate records.
✨Familiarise Yourself with Microsoft Dynamics
As you'll be setting up new customers and projects in Microsoft Dynamics, it’s crucial to have a basic understanding of this software. If you have prior experience, share specific examples of how you've used it effectively in past roles.
✨Demonstrate Strong Collaboration Skills
This position requires liaising with various teams, including Finance and Project Managers. Prepare examples that showcase your ability to work collaboratively and how you’ve successfully navigated cross-functional relationships in previous jobs.
✨Showcase Your Problem-Solving Abilities
The job description highlights the need for strong problem-solving skills. Think of instances where you've faced challenges in a financial or administrative context and how you resolved them. This will demonstrate your resilience and dynamic approach to work.
