At a Glance
- Tasks: Provide essential admin support to a friendly Private Client team in a law firm.
- Company: Reputable law firm in Dorset with a supportive workplace culture.
- Benefits: Competitive salary, extra annual leave, and private healthcare after probation.
- Other info: Full training provided; perfect for those looking to grow in their career.
- Why this job: Join a professional team and develop your skills in a dynamic environment.
- Qualifications: Strong admin skills; previous experience in office support is a plus.
The predicted salary is between 30000 - 40000 £ per year.
Salary: Commensurate with experience
Are you an experienced Secretary, Administrator or Office Support Professional looking for your next career opportunity? As a highly regarded law firm in Dorset, we are seeking a professional, organised and proactive individual to join our friendly Private Client team. This is an excellent opportunity for someone with strong administrative and organisational skills who enjoys working in a professional client-focused environment. Previous legal experience is not essential and we welcome applications from candidates with transferable skills gained in sectors such as financial services, accountancy, healthcare, estate agency, insurance, education or other professional office settings.
Key Responsibilities
- Providing comprehensive secretarial and administrative support to the Private Client team.
- Preparing, formatting and proofreading correspondence, legal documents and other client-related documentation.
- Managing diaries, arranging appointments and coordinating meetings for your fee earner/s.
- Handling client enquiries professionally and efficiently, both in person, by telephone and via email.
- Opening and maintaining client files in accordance with firm procedures and regulatory requirements.
- Assisting with file management, billing processes and general administrative tasks.
- Maintaining accurate records and ensuring documentation is filed and stored appropriately.
- Supporting the team in delivering an efficient, high-quality service and excellent client care.
- Undertaking other administrative duties as required to support the smooth running of the department.
About You
We are looking for an individual with excellent secretarial, administrative and organisational skills who is keen to become part of a supportive and professional team. You will also demonstrate:
- Previous experience in a secretarial, administrative, personal assistant or office support role.
- Excellent communication and interpersonal skills with a professional and approachable manner.
- Strong attention to detail and the ability to produce accurate documentation and correspondence.
- Good IT skills, including proficiency in Microsoft Office applications.
- The ability to manage multiple tasks, prioritise workloads and work effectively to deadlines.
- A proactive, flexible and positive approach to work.
- Experience within a legal, financial, professional services, healthcare or other regulated environment would be advantageous but is not essential.
- Previous legal or Private Client experience would be welcomed but full training will be provided for the right candidate.
What We Offer
- A competitive salary package tailored to your experience and expertise.
- A supportive and progressive workplace culture that genuinely prioritises employee wellbeing.
- Ongoing training and professional development opportunities.
- Additional annual leave, including a day off for your birthday and two extra days during the festive period.
- Private medical healthcare cover following successful completion of probation.
Administrator/Secretary – Private Client Department – Lyme Regis employer: Kitson & Trotman
Join a highly regarded law firm in Dorset, where we prioritise employee wellbeing and foster a supportive, professional culture. As part of our Private Client team, you'll benefit from ongoing training and development opportunities, a competitive salary, and unique perks like additional annual leave for your birthday and festive season. This is an excellent opportunity for those seeking meaningful employment in a client-focused environment, with the chance to grow within a dynamic team.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator/Secretary – Private Client Department – Lyme Regis
✨Get Involved in Law Societies
Join local law societies and attend their events – they're often a goldmine for networking and job opportunities in the legal field. Plus, it’s a great way to meet other budding lawyers and experienced solicitors who could provide vital insights and connections.
✨Tap into Online Legal Communities
Don’t underestimate the power of online platforms like LinkedIn and specific legal forums. Get active in discussions or share your thoughts on recent legal developments – this not only builds your visibility but also showcases your passion and knowledge in law.
✨Attend Career Fairs and Workshops
Look out for career fairs and workshops specifically focused on law. Many law firms, including Kitson & Trotman, will be scouting for fresh talent, so bring your A-game and don’t shy away from making a memorable impression.
✨Leverage Your University’s Career Services
If you’re still in university or have recently graduated, latch onto your career services! They often have connections with law firms looking for graduates and can guide you through the application process tailored for the legal sector.
We think you need these skills to ace Administrator/Secretary – Private Client Department – Lyme Regis
Some tips for your application 🫡
Highlight Your Legal Knowledge:When applying for a full-time role in legal services at Kitson & Trotman, make sure to demonstrate your understanding of key legal principles and areas of law relevant to the position. Include any specific coursework, modules, or certifications, like LPC or BPTC qualifications, that showcase your legal expertise directly on your CV.
Showcase Your Research Skills:In the legal field, strong research skills are crucial. Use your application to illustrate how you've utilised these skills in past studies or work experiences – whether that's through past internships or significant projects. Mention any legal databases or tools you’re proficient in, as this can give you an edge.
Tailor That Cover Letter!:Your cover letter is your chance to shine! Make it personal by expressing your genuine interest in Kitson & Trotman and the specific role of Administrator/Secretary – Private Client Department – Lyme Regis. Talk about why you want to be part of their team, how your unique experiences align with their values, and why you’re passionate about the legal sector.
Stay Formal but Friendly:While we all know the legal world can be pretty formal, don’t be afraid to let a bit of personality shine through in your written application. Use a respectful tone, but feel free to inject a little warmth; this approach can help you stand out and show you're a great fit for Kitson & Trotman’s culture!
How to prepare for a job interview at Kitson & Trotman
✨Know Your Legal Principles
Brush up on foundational legal principles relevant to the specific area of law you’re applying for, whether it’s corporate, criminal, or family law. We might get asked situational questions to test your knowledge, so being articulate about key concepts will make you stand out.
✨Be Ready for Case Studies
Full-time legal roles often involve case studies during interviews. Prepare to analyse a hypothetical case and discuss your approach to it. Practising this with a peer or mentor can help us refine our reasoning and articulate a solid legal argument.
✨Show Off Your Research Skills
As legal professionals, strong research skills are a must. Have examples ready of how you've effectively used legal databases or conducted thorough legal research in your past experiences. It's a great way to demonstrate your readiness for the role at Kitson & Trotman.
✨Exude Professionalism and Confidence
In the legal field, professionalism is key. During the interview, we should maintain good eye contact and communicate clearly to show that we’re not just knowledgeable, but also confident. This can make a positive impression on your potential colleagues at Kitson & Trotman.
