At a Glance
- Tasks: Handle admin tasks, customer queries, and support production during busy times.
- Company: Join Kitroom, a vibrant sportswear supplier in Northern Ireland.
- Benefits: Competitive pay at UK National Minimum/Living Wage and structured training.
- Other info: Enjoy a dynamic work environment with varied daily tasks.
- Why this job: Gain hands-on experience in a friendly team while supporting local sports clubs.
- Qualifications: Strong admin skills, good communication, and basic computer proficiency required.
The predicted salary is between 20000 - 22000 £ per year.
Location: Kitroom Downpatrick, Northern Ireland, United Kingdom
Administrative Assistant (Maternity Cover)
Contract: Full-time, fixed-term (immediate start for training; cover approx. early Dec – Sep)
Hours: Mon–Fri, 9:00–17:00
Pay: UK National Minimum/Living Wage (age-banded)
Company Description
Kitroom is a Northern Ireland–based sportswear and equipment supplier for clubs and organisations. We provide bespoke branded and unbranded playing kit, training wear, off‑field wear and merchandise. Clubs can buy in bulk or via customised online club stores tailored to their needs.
Role Description
We’re hiring an Administrative Assistant on a fixed‑term contract to cover maternity leave. You’ll handle day‑to‑day admin and customer communications, and you’ll pitch in with light production and order packing during busy periods. The role is on‑site and requires a practical, hands‑on approach.
Key Responsibilities
- Manage inbox and phone queries; provide clear, timely updates to customers.
- Process online orders; maintain accurate records and order statuses.
- Create and maintain job sheets, artwork approvals and order notes (Google Workspace/Zoho).
- Raise invoices and log payments; book postage and prepare dispatch paperwork.
- Support production and fulfilment: prepare garments, print labels, pick/pack orders, basic QC, restock consumables.
- Keep shared workspaces tidy and organised.
Qualifications & Skills
- Strong administrative/clerical skills with excellent attention to detail.
- Confident communicator with good phone and email etiquette.
- Organised, reliable, able to manage multiple tasks independently.
- Comfortable using computers (Google Workspace; basic spreadsheets).
- Experience with Shopify and/or Zoho Inventory/Books.
- Familiarity with embroidery/DTF/vinyl workflows or apparel fulfilment.
- Prior experience in a similar admin role; relevant training/certifications.
What We Offer
- Structured handover and on‑the‑job training.
- Friendly, small‑team environment with varied day‑to‑day work.
- Pay at the applicable UK National Minimum/Living Wage rate for your age band.
How to Apply
Email your CV and a short note on your relevant experience and earliest start date to sean@kit-room.co.uk with the subject: “Admin (Maternity Cover) – Your Name.”
Equal Opportunity Statement
- Kitroom is an equal opportunities employer. Applicants must have the right to work in the UK.
Seniority level
Entry level
Employment type
Contract
Job function
Administrative
Industries
Sporting Goods Manufacturing
Administrative Assistant in Downpatrick employer: Kitroom
Kitroom is an excellent employer, offering a friendly and supportive small-team environment where you can thrive in a varied administrative role. With structured training and opportunities for hands-on experience in the sporting goods industry, employees benefit from a practical work culture that values organisation and communication. Located in Downpatrick, Northern Ireland, Kitroom provides a unique chance to contribute to a growing business while enjoying the camaraderie of a dedicated team.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Downpatrick
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Kitroom. Understand their products and values so you can show them you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles. Think about how your skills match what they’re looking for, especially around organisation and communication.
✨Tip Number 3
Show off your tech skills! Since they use Google Workspace and Zoho, be ready to discuss your experience with these tools. If you’ve got any examples of how you’ve used them effectively, share those!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administrative Assistant in Downpatrick
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your background fits with the role of Administrative Assistant, so don’t be shy about showcasing your relevant experience!
Craft a Catchy Cover Note:Your cover note is your chance to shine! Keep it concise but engaging, and let us know why you’re excited about this role at Kitroom. A personal touch can really make a difference.
Show Off Your Skills:We’re looking for strong administrative skills and attention to detail. Use specific examples in your application to demonstrate how you’ve successfully managed tasks in the past. This will help us see you in action!
Apply Through Our Website:While we’ve provided an email address for applications, we encourage you to apply through our website if possible. It’s a straightforward process and helps us keep everything organised!
How to prepare for a job interview at Kitroom
✨Know the Company
Before your interview, take some time to research Kitroom. Understand their products, values, and the role they play in the sportswear industry. This will help you tailor your answers and show genuine interest.
✨Showcase Your Skills
Highlight your administrative skills and experience with tools like Google Workspace and Zoho. Be ready to discuss specific examples of how you've managed tasks or improved processes in previous roles.
✨Prepare for Common Questions
Think about common interview questions for administrative roles, such as how you handle multiple tasks or manage customer communications. Practise your responses so you can answer confidently and clearly.
✨Ask Insightful Questions
At the end of the interview, have a few questions ready to ask about the team dynamics or the training process. This shows that you're engaged and interested in how you can contribute to Kitroom's success.
