Junior Data Administrator

This role will be based in-house at our Chichester office, 5 days per week. Welcoming candidates who live a reliable, commutable distance to the office.

About KT Healthcare

KT Healthcare is a family-owned and growing private healthcare provider specialising in Neurodevelopmental, Brain Injury and therapeutic services. We are committed to delivering high-quality assessments and therapeutic support that genuinely improve the lives of patients and their families. We work collaboratively with GPs, NHS ICBs, Local Authorities, councils and private sector partners to provide accessible, responsive and person-centred services across a range of specialist pathways.

The Opportunity

This is an exciting opportunity for an organised, analytical Junior Data Administrator to support our teams in providing excellent healthcare outcomes. Working closely with the Information Security Manager, you will support the wider business by ensuring data is entered, updated, validated and managed efficiently, enabling teams to access reliable information and reporting.

Key Responsibilities

• Data Administration
  • Responsible for accurate entry, updating and maintenance of data across company systems and databases.
  • Routine data validation and cleansing activity forms part of the role to ensure data quality and consistency.
  • Identification and resolution of data discrepancies, with escalation of issues where appropriate.
  • Maintenance of accurate, complete records in line with company procedures.
  • Support for the organisation and upkeep of electronic records and documentation.
• Data Quality & Reporting Support
  • Assistance with the preparation of regular and ad-hoc reports for internal stakeholders.
  • Extraction, compilation and organisation of data from company systems and spreadsheets.
  • Monitoring of key performance indicators and operational metrics.
  • Support in maintaining reporting templates and ensuring accuracy of outputs.
  • Basic data analysis to identify trends, issues or anomalies for escalation to management.
• Stakeholder Support
  • Response to internal data and information requests in a timely and professional manner.
  • Collaboration with operational teams to ensure data accuracy and currency across systems.
  • Support for managers with data-related administrative tasks and reporting requirements.
  • Assistance with audits and data review activities as required.
• General Responsibilities
  • Support for continuous improvement initiatives relating to data quality and administration processes.
  • Confidential handling of employee, patient and company information at all times.
  • Adherence to KT Healthcare policies and procedures, including safeguarding, GDPR and information governance requirements.
  • Contribution to a collaborative working environment across the organisation, supporting team objectives and shared priorities.
  • Consistent demonstration of professionalism, accountability and alignment with KT Healthcare values.

About You

We are looking for someone who has excellent attention to detail and strong organisational and administrative capabilities. You will have a strong understanding of and confidence in working with data, spreadsheets and databases, as well as the handling of confidential information. You will be passionate about delivering high-quality services, and contributing to a positive and collaborative workplace culture.

• Excellent attention to detail and a high level of accuracy.
• Strong organisational and administrative capability with the ability to manage competing priorities.
• Confidence working with data, spreadsheets and databases.
• Good working knowledge of Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and prioritise workload effectively.
• Strong written and verbal communication skills.
• Confidentiality and appropriate handling of sensitive information.
• Methodical, structured and process-driven approach to work.
• Ability to work independently and collaboratively within a team environment.
• Any understanding or awareness of ICB’s and Backing Data.
• Previous experience in an administrative or data administration role.
• Experience using CRM systems or database management systems.
• Understanding of data quality principles and record management.
• Experience within healthcare or other regulated environments.
• Familiarity with reporting and performance data.

Technical Skills

• Competence in Microsoft Excel, including data entry, filtering, sorting and basic formulas.
• Confident use of Microsoft Office applications.
• Experience maintaining accurate electronic records and databases.
• Ability to produce and maintain simple reports and spreadsheets.

Why Join KT Healthcare?

KT Healthcare is a founder-led, values-driven organisation with a strong social purpose at its core. We are committed to delivering high-quality, accessible healthcare services that genuinely improve lives, particularly across neurodevelopmental and specialist pathways. Our culture is collaborative, ambitious and grounded in integrity. As a growing family-run business, we combine entrepreneurial pace with a strong sense of accountability and care — both for the people we support and for our internal team. Decisions are made with purpose, and senior leaders are closely involved in shaping the direction of the organisation.

Salary: Competitive, dependent on experience. Generous annual leave entitlement – 28 days PLUS Bank Holidays. Employee Assistance Programme – 24/7 support. Private Medical Insurance after probation completion. Company Sick Pay. Contributory Pension Scheme. Ongoing training and development opportunities.