At a Glance
- Tasks: Support information governance by managing requests and providing guidance on data protection.
- Company: Join a forward-thinking council dedicated to transparency and compliance.
- Benefits: Competitive salary, flexible remote work, and opportunities for professional growth.
- Other info: Work remotely with just one office visit per month in Chelmsford.
- Why this job: Be at the heart of governance, making a real difference in data protection.
- Qualifications: GCSEs in English and Maths, strong organisational and communication skills required.
The predicted salary is between 28621 - 28621 £ per year.
The Information Governance Assistant combines operational coordination with regulatory compliance responsibilities, providing a unique opportunity to work across a broad range of information governance disciplines. The role acts as a central hub for the Information Governance function, requiring the postholder to assess, prioritise and triage matters received through multiple channels, including data protection complaints, data subject rights requests, third-party information requests, Freedom of Information requests and low-level security incidents.
The postholder will also provide straightforward information governance advice and guidance, ensure enquiries are directed to the appropriate specialist, and coordinate the allocation of Information Governance Impact Assessments, such as Data Protection Impact Assessments (DPIAs), to the relevant Information Governance Officer. This varied role requires strong organisational skills, sound judgement, and a customer-focused approach, while playing a critical part in helping the organisation meet its legal, regulatory and governance obligations.
This position has been classed as an anywhere worker role but has an expectation that the successful candidate will attend the office in Chelmsford 1 day per month, with the remaining time for remote working if desired, in line with the organisation’s needs.
The role of Information Governance and Transparency is to deliver effective and high-quality information governance, data protection and sharing, records management and information rights advice, to manage and report on security incidents, undertake impact assessments, respond to complaints, and handle access to information requests. The Information Governance Assistant operates at the core of the council and requires good interpersonal skills. The role is important to the successful management of information governance and rights and ensuring the council remains compliant under the relevant legislation.
Accountabilities:- Responsible for processing all associated documentation regarding requests made by data subjects including photocopying, scanning, consents, and identification checks ensuring that processes are consistent, transparent, and legally compliant.
- Delivers comprehensive, professional, and effective administrative support to the Information Governance Team.
- Manages several team email inboxes and responsibilities or allocating various tasks to other Officers within the Council.
- Provides support to officers in the delivery of information rights requests and advice to members of the public regarding these requests.
- Arranges meetings and visits with external customers and partners and raises invoices.
- Undertakes the processing, triaging and publication to the website of FOI and EIR requests.
- Answers routine queries and manages simple FOI and EIR responses.
- Undertakes project activities as directed.
- Previous experience of continuing professional development in Information Governance and Transparency.
- Educated to GCSE standard including English and Maths a Grade ‘C’ and above or equivalent by experience.
- Good organisational skills and ability to work to tight deadlines, prioritise own work and use own initiative.
- Good interpersonal skills, particularly oral and written communications skills.
- Good ICT skills and good working knowledge of Microsoft is essential.
- Awareness of confidentiality and the ability to be tactful and diplomatic.
- Ability to adapt and respond quickly to conflicting demands whilst remaining calm under pressure.
Information Governance Assistant in Chelmsford employer: Kirklees Metropolitan Council
As an Information Governance Assistant with us, you'll be part of a dynamic team in Chelmsford, where we prioritise employee growth and development. Our supportive work culture encourages collaboration and innovation, offering flexible remote working options alongside monthly office engagement to foster team spirit. With competitive salaries and a commitment to compliance and excellence, we provide a meaningful opportunity to contribute to the governance landscape while enjoying a balanced work-life environment.
Contact Details:
Kirklees Metropolitan Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Information Governance Assistant in Chelmsford
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Kirklees Metropolitan Council looking for candidates who are engaged and informed.
We think you need these skills to ace Information Governance Assistant in Chelmsford
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Kirklees Metropolitan Council. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Kirklees Metropolitan Council
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Kirklees Metropolitan Council’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
