At a Glance
- Tasks: Provide essential admin support in a dynamic legal environment and manage diverse caseloads.
- Company: Join Sandwell Council, a forward-thinking local authority with a collaborative spirit.
- Benefits: Enjoy a competitive salary, hybrid working model, and opportunities for professional training.
- Other info: Gain exposure to a varied workload and excellent career growth opportunities.
- Why this job: Make a real difference while gaining valuable experience in the legal field.
- Qualifications: Experience in administration, preferably within a legal team, and proficiency in Microsoft Office.
The predicted salary is between 27254 - 31022 £ per year.
Sandwell Council’s Legal Division is seeking a proactive Business Support Officer (BSO) on a full time, 12 months fixed-term basis. The role is to be based from its Oldbury office where the organisation operates to a hybrid working model of 3 days on site and 2 days from home.
The successful candidate must be confident and experienced in operating within a legal environment, with the ability to quickly become effective in the role. They should be capable of managing a varied caseload and handling all aspects of administration. The candidate will need to be proactive, able to work well under pressure, self-reliant, and also capable of working collaboratively as part of a wider team.
In addition, there may be an opportunity to undertake training through the Institute for Apprenticeships, funded via the apprenticeship levy, in order to gain an additional qualification. The postholder will gain exposure to a diverse workload, a high level of responsibility, and extensive client contact.
In this role you will:
- Work as part of a team providing effective administrative support to the Service.
- Maintain legal files and records, both written and electronic systems including inputting of data, photocopying, filing and ensuring consistency of records and files.
- Take minutes of meetings including strategy and team meetings, ensuring approval and accuracy of those minutes and the appropriate distribution.
- Coordinating diary movements for staff, making appointments as required, booking rooms and ensuring that all those involved are aware of the arrangements.
- Undertake basement runs to maintain old deeds and recover information from the basement and prepare and assist with the sealing of documents.
- Assist in maintaining compliant and accurate file management systems, including client care letters, audits and file reviews.
- Coordinate incoming mail and distribute as appropriate.
- Sort, distribute and undertake other tasks including necessary research for processing in-coming and outgoing communications, ensuring accuracy of responses and required approval where appropriate.
- Arrange, order, control stock and manage necessary returns of office stationery as required. Deal with suppliers to ensure effective control of stock.
- Liaise with external and internal clients on behalf of Legal and Assurance.
Attributes that you would bring to the role:
- The ideal candidate will be an experienced Administrative Assistant with prior experience working in a legal team or a similar environment.
- Proficiency in Microsoft Word and Excel, as well as experience with photocopying and filing.
- Experience working with a case management system is desirable, preferably within a local authority setting.
- Experience of SBS or an Oracle based financial system.
- Accuracy in conveying information, through keyboard, writing and verbal.
Business Support Officer (BSO) employer: Kirklees Metropolitan Council
Sandwell Metropolitan Borough Council is an excellent employer, offering a supportive work culture that values collaboration and proactive engagement. With a hybrid working model, employees enjoy the flexibility of working from home while also benefiting from extensive training opportunities through the Institute for Apprenticeships, fostering personal and professional growth. The role of Business Support Officer provides exposure to a diverse workload within a dynamic legal environment, ensuring meaningful contributions to the community.
Contact Details:
Kirklees Metropolitan Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Officer (BSO)
✨Tip Number 1
Get to know the company! Before your interview, do a bit of research on Sandwell Council and its Legal Division. Understanding their values and recent projects can help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative support and legal environments. Think about your past experiences and how they relate to the job description, so you can confidently share relevant examples.
✨Tip Number 3
Show off your skills! During the interview, highlight your proficiency in Microsoft Word and Excel, as well as any experience with case management systems. Be ready to discuss how you've used these tools effectively in previous roles.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Business Support Officer (BSO)
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Support Officer role. Highlight your experience in a legal environment and any relevant administrative skills. We want to see how you can bring value to our team!
Showcase Your Skills:In your cover letter, showcase your proficiency in Microsoft Word and Excel, as well as your experience with case management systems. We’re looking for someone who can hit the ground running, so let us know what you’ve got!
Be Proactive:Demonstrate your proactive nature in your application. Share examples of how you've managed a varied caseload or worked under pressure. We love candidates who take initiative and can work collaboratively!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Kirklees Metropolitan Council
✨Know Your Legal Stuff
Make sure you brush up on your knowledge of legal terminology and processes. Familiarise yourself with the specific duties mentioned in the job description, like managing legal files and taking minutes. This will show that you're not just interested in the role but also understand what it entails.
✨Show Off Your Admin Skills
Prepare examples of how you've successfully managed administrative tasks in the past. Whether it's coordinating diaries or maintaining filing systems, having concrete examples ready will demonstrate your capability and experience in a similar environment.
✨Be Proactive and Collaborative
During the interview, highlight instances where you've taken initiative or worked well within a team. Sandwell Council values proactivity and collaboration, so sharing stories that showcase these traits will resonate well with the interviewers.
✨Ask Smart Questions
Prepare thoughtful questions about the role and the team dynamics. Inquire about the training opportunities through the Institute for Apprenticeships or how the team collaborates in a hybrid working model. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
