Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support attorneys with secretarial and administrative duties while maintaining client confidentiality.
- Company: Join Kirkland & Ellis, a leader in legal excellence and innovation.
- Benefits: Full-time role with opportunities for growth and development in a dynamic environment.
- Why this job: Be part of a collaborative team tackling sophisticated legal challenges.
- Qualifications: Legal secretarial experience and strong English language skills required.
- Other info: Work in a vibrant London office with a focus on teamwork and continuous improvement.
The predicted salary is between 36000 - 60000 £ per year.
About Kirkland & Ellis
At Kirkland & Ellis, we don\’t just meet the standard for legal excellence — we set it. Our culture is built on teamwork, ingenuity and an unwavering commitment to continuous growth. We tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 22 offices worldwide. Our dedicated professionals share our lawyers\’ commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
Position Overview
Performs a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Job Responsibilities
- Utilises the Firm\’s computer systems and software applications.
- Follows the Firm\’s document processing methods and procedures, creates, spell checks, edits and proofreads work product to ensure accuracy and completeness.
- Transcribes from handwritten materials and (if applicable) dictation.
- Establishes and maintains calendar and deadline reminder systems.
- Organises and prioritises telephone calls, mail, documents and projects.
- Deal with incoming/outgoing mail as appropriate.
- Schedules and organises activities such as meetings, conferences, departmental activities.
- Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to process for payment.
- Maintains e-filing and management of inboxes, and records management systems.
- Opens new files, maintains all client and general files. Conducts periodic review for possible storage of older files; prepares files to be closed.
- Updates client contacts regularly using Client Relationship Management system (CRM).
- Ensures that attorneys weekly timesheets entries are dealt with in a timely manner.
- Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.
- Exercises discretion and judgement, prioritises effectively and often handles requests from multiple functional areas and external parties.
- Observes confidentiality of attorney-client relationship.
- Works closely with administrative support staff.
- Provides additional support during secretarial team members holidays and other absences.
- Performs overload document work requests, filing, photocopying, as requested by other attorneys/departments.
- Attends regular technical training and/or mandatory training.
- Attends team, departmental and/or Firm-wide meetings/townhalls.
- Other related duties and projects as required.
Education, Work Experience, Skills
- Proven legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.
- Excellent English language and grammar skills.
- Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.
- Ability to organise and prioritise numerous tasks and complete them under time constraints.
- Ability to proofread typed material for grammatical, typographical or spelling errors.
- Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.
- Work occasionally requires additional hours to perform the essential duties of the postion.
- Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product.
- Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.
Technologies/Software
- Microsoft Outlook, Word, PowerPoint, Excel
- Visio a plus
Seniority level
Entry level
Employment type
Full-time
Job function
Legal
Industries
Law Practice
Location
London, England, United Kingdom
#J-18808-Ljbffr
Legal Secretary- FS Regulatory employer: Kirkland & Ellis
Contact Detail:
Kirkland & Ellis Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Secretary- FS Regulatory
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, attend industry events, and don’t be shy about asking for informational interviews. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews by researching Kirkland & Ellis and understanding their culture. We want to see that you’re genuinely interested in the firm and ready to contribute to our commitment to excellence.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to legal secretarial duties. We recommend doing mock interviews with friends or mentors to build your confidence and refine your answers.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Legal Secretary- FS Regulatory
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Secretary role. Highlight your relevant experience and skills, especially those that match the job description. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this position and how your background makes you a great fit. Keep it concise but impactful – we love a good story!
Show Off Your Attention to Detail: Since the role involves proofreading and document management, make sure your application is free from typos and errors. A polished application shows us you care about quality and accuracy – key traits for a Legal Secretary!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re proactive and keen to join our team at Kirkland & Ellis!
How to prepare for a job interview at Kirkland & Ellis
✨Know Your Legal Lingo
Brush up on legal terminology and the specific practices of Kirkland & Ellis. Familiarise yourself with common legal documents and processes, as this will show your understanding of the role and impress your interviewers.
✨Showcase Your Organisational Skills
Prepare examples that highlight your ability to manage multiple tasks and prioritise effectively. Think of times when you successfully handled tight deadlines or complex schedules, as this is crucial for a Legal Secretary.
✨Demonstrate Discretion and Professionalism
Since confidentiality is key in this role, be ready to discuss how you've maintained discretion in previous positions. Share specific instances where you handled sensitive information responsibly.
✨Familiarise Yourself with Technology
Get comfortable with Microsoft Office applications and any other software mentioned in the job description. If you have experience with CRM systems, be sure to mention it, as this will show you're tech-savvy and ready to hit the ground running.