Project Planner – Inverurie in Aberdeen

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About Kirby Group EngineeringKirby Group Engineering is an international multi‐disciplinary engineering services contractor and leading provider of high‐value engineering services to a number of \”blue‐chip\” companies. Operating across Ireland, the UK and Europe, Kirby has become the engineering service provider of choice in growth segments such as pharmaceuticals, data centres and power transmission and distribution. Our culture is innovative, collaborative and performance focused. The successful candidate will have the opportunity to grow and develop in a company committed to developing talent and rewarding performance.

Role PurposeKirby Group Engineering is expanding its planning team to support the delivery of complex, high‐voltage (HV) substation and transmission projects across Aberdeen / Inverurie and beyond. We\’re looking for an experienced Project Planner who preferably understands the sequencing, risks, and logistics of electrical infrastructure builds, particularly substations (110 kV‐400 kV). You\’ll work closely with Project Managers, Engineers and Commercial teams to ensure projects are delivered on time, within scope, and risk‐aware. If you\’re detail‐oriented, technically minded, and thrive in fast‐paced grid environments, we want to hear from you.

Key Functions Of The Project Planner

Review contract documentation and highlight key schedule and tracking requirements

Develop construction schedule based on high‐level target schedule and WBS received from Project Manager

Support client schedule negotiations

Load the schedule with labour & metrics based on hours and quantities received from the Commercial Team

Develop required trackers and reporting templates

Develop fully integrated construction schedule in conjunction with the Main Contractor and Project Manager

Measure and track weekly progress and efficiency in consultation with the Site Team and validate formally with the Commercial Team every 2 – 3 weeks

Highlight potential risks and roadblocks to the project team and lead planner on an ongoing basis

Excellent package on offer with room for negotiations

Project Planner ResponsibilitiesBusiness Unit Support

Point of contact for the Project Manager for all project‐related planning issues

Develop schedules and histograms for bid support as required by the lead planner

Programme Coordination (Planning Phase of Project Life Cycle)

Support the implementation of the planning process

Review contract documentation concerning schedule and reporting requirements and ensure that they are met

Facilitate planning meetings where required

Validate high‐level target schedule as received from PM considering current emerging IFC project information

Optimize build schedule & develop \”Pinch Point Register\” identifying where we are not in agreement with Main Contractors / CMT schedule

High‐level labour load of target schedule to be completed and S‐Curve produced

Submit the schedule and S‐curve (and all subsequent schedules) for review and approval to the lead planner

Develop negotiation strategy to deal with main contractor schedule risk – influence favourable outcome to KGE

Organize with Kirby PM & attend meetings with Main Contractor / CMT to negotiate and agree Kirby optimum build schedule – minute and circulate

Revise / develop and add agreed level of detail to schedule

Assist Main Contractor / CMT in development of an overall integrated schedule

Ensure that the schedule is \”labour loaded\” and aligned with the Commercial Department budgets – highlight any weeks where large progress is forecasted to PMs, lead planner & planning manager

Produce build methodology / phasing drawings

Present the latest version of the schedule to the construction team to ensure thorough understanding

Support risk identification & mitigation

Status and Performance Advisor (Controlling Phase of Project Life Cycle)

Provide clear communication of early warnings to project management teams obtained from progress reports and knowledge of project field conditions

Advise project teams on ways to improve performance

Monitor package progress and efficiency (direct and subcontract) provide \”estimate at completion\” on labour man‐hour spend with the Commercial Team

Chair and facilitate weekly \”look‐ahead\” meetings on site with SMs as required

Measure, record & collate actual installation progress for reporting

Weekly spent / earned man‐hours efficiency reporting with the Commercial Team

Compile and issue period progress reports (internal / external / dashboard)

Produce weekly \”drop‐line schedule\” (2 week look‐ahead and 2 week retrospective)

Manage schedule revisions and maintenance

Escalate risk items to lead planner & planning manager

General

Look for new opportunities to improve service to internal customers

Look for new opportunities to improve processes

Necessary Requirements

3rd level qualification in Electrical Engineering, Mechanical Engineering, Building Services Engineering, Quantity Surveying, Construction Management or strong trades background coupled with technical ability

Ideally 3–5 years\’ experience or demonstrated ability to develop and implement plans, monitor and control work

Must be capable of producing project plans from design and commercial information

Microsoft Project / P6 or equivalent planning software, Microsoft Office tools – excellent report writing skills

Time management essential to satisfy demands of busy schedule and reporting calendar

For more information on this Project Planner / Planner position or other Senior Project Planner / Project Planner opportunities based in Ireland, the UK or Europe contact the Talent Acquisition Team in Kirby Group confidentially on +353 (0)1 454 0411 or apply in confidence.

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