Job Title: Secretary / Personal Assistant
Location: Reading, UK
Contract Type: Contract
Contract Duration: 12 Months
Rate: Negotiable
Overview
We are seeking an experienced Secretary / Personal Assistant to provide high-level administrative and personal support to project management teams within a major energy project.
The successful candidate will be responsible for managing office administration, coordinating meetings and events, preparing correspondence and reports, and supporting the day-to-day operational requirements of the project team.
Key Responsibilities
- Provide support to management on office arrangements and logistics, including meeting coordination.
- Prepare letters and reports for the department in coordination with administration and project control teams.
- Provide administrative and personal support to the Project Management Team.
- Prepare letters, correspondence, and project documentation.
- Receive and make telephone calls.
- Take meeting minutes as required.
- Assist with the preparation of reports and presentations.
- Organise or assist with organising meetings, events, lunches, and dinners.
- Attend events as requested in a host or client support capacity.
- Conduct research and prepare statistical reports.
- Handle information requests.
- Perform general clerical and administrative duties.
- Arrange conference calls and schedule meetings.
- Receive visitors and coordinate appointments.
- Train and supervise junior administrative staff where required.
Requirements
Educational & Technical Requirements
- Excellent English communication skills, both written and verbal.
- Good knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
- Experience using SAP.
- Knowledge of human resources procedures, including expense report processing.
- Minimum of two years' experience in a similar administrative or secretarial role.
- Familiar with the country and city where the project is located.
- Results-oriented with a commitment to delivering high-quality work.
- Excellent planning and organisational skills with the ability to prioritise workload and work under pressure.
Personal Secretary in Reading employer: Kintec Global Recruitment
Kintec Global Recruitment is an exceptional employer, offering a dynamic work culture that fosters innovation and collaboration in the rapidly evolving fields of water, hydrogen, and nuclear engineering. With a strong commitment to employee development, you will have ample opportunities for mentorship and professional growth, all while enjoying the flexibility of a hybrid working arrangement in the vibrant city of Manchester.
