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For Companies At a Glance
- Tasks: Manage vendor accounts, process payments, and maintain accurate financial records.
- Company: Join a dynamic city department focused on planning and budgeting.
- Benefits: Competitive salary, supportive work environment, and opportunities for professional growth.
- Why this job: Be a key player in financial operations and make a difference in your community.
- Qualifications: Strong communication skills and experience in accounting or finance preferred.
- Other info: Standard office setting with a collaborative team atmosphere.
The predicted salary is between 28800 - 43200 £ per year.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Collect and review all requests for purchases and invoices for accounting accuracy.
- Maintain vendor accounts for tracking accounts payable/receivable.
- Process bills received and prepare payment schedules for vendors.
- Maintain a computerized detailed list for billing/vendor accounts.
- Help maintain regular communication with vendors through daily contacts.
- Manage debt collection with unresolved vendor accounts.
- Manage Accounts Receivable tracking of vendor calls for debt collection and maintaining accurate files when invoices are paid.
- Report monthly on accounts payable and receivable, complaint issues both resolved and pending.
- Share responsibility for planning and preparation of monthly and quarterly reports.
- Perform weekly audit of outstanding fiscal issues.
- Process department payments and refunds.
- Provide a high level of customer service to employees and vendors.
- Act as a liaison with other City departments in particular Purchasing, Auditing and Finance.
- Prepare billings and fiscal information for various reimbursement programs and coordinate these billings with other divisions as well as other employees in the fiscal division.
- Work with Office of Planning, Budget and Personnel on related issues and projects.
- Prepare payment schedules and records for payroll of contractors.
- Process requisitions and schedule of payments for medical bills, invoices, employee reimbursements and complete retiree reimbursements.
- Maintain fiscal filing.
- Prepare Form20s, schedules, Forms 21s, and other documents as necessary.
- Research fiscal records, work with purchase orders, use FS/PeopleSoft computer program to provide fiscal information.
- Perform other tasks and administrative duties as assigned, including general assistance with reimbursement matters, payroll, grant reports, questions relating to benefits and available resources, human resources related special projects, and budget related projects.
MINIMUM REQUIREMENTS:
- Excellent communication, organizational, analytical, planning, and keyboarding skills.
- Proficient in PeopleSoft Financials/applications or similar database application with the ability to learn new systems.
- Proficient in Microsoft Office applications, particularly Excel and Access.
- Working knowledge of office equipment including PCs, calculators, photocopiers, and telephones.
- Three years of office work experience particularly in accounting and/or the preparation and maintenance of payroll records.
- Experience with administrative, financial, human resources/personnel work in a large organization is highly desired, as is experience in handling confidential and sensitive information.
- Demonstrated customer service experience.
- Must be able to deal with the diverse public in a professional manner.
- At least one year of administrative support experience in accounts payable/receivable, finance, and/or debt collection or an associate degree in accounting or related field preferred.
PHYSICAL DEMANDS:
- Ability to access, input, and retrieve information from a computer.
- Answer telephones and maintain multiple files.
- May require minimal lifting of up to 10 pounds.
WORK ENVIRONMENT:
- Standard office environment.
- Fluorescent lighting, carpeted floors, and air conditioning.
- Requires attendance at meetings.
REQUIRED DOCUMENTS:
- Resume
- Cover Letter
Senior Account Clerk - Planning, Budget, and Personnel in Cambridge employer: Kinsley Power Systems
Contact Detail:
Kinsley Power Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Senior Account Clerk - Planning, Budget, and Personnel in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Senior Account Clerk role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Familiarise yourself with their financial processes and be ready to discuss how your skills in accounts payable/receivable can benefit them. Confidence is key!
✨Tip Number 3
Don’t just apply anywhere; focus on companies that align with your values and career goals. Use our website to find roles that excite you, and tailor your approach to each one. Quality over quantity!
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the position. It keeps you fresh in their minds and demonstrates your professionalism.
We think you need these skills to ace Senior Account Clerk - Planning, Budget, and Personnel in Cambridge
Some tips for your application 🫡
Tailor Your Resume: Make sure your resume highlights your experience in accounting and administrative support. Use keywords from the job description to show we’re looking for someone with your skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Share specific examples of how you've managed accounts payable/receivable or handled vendor communications. We want to see your personality and passion!
Show Off Your Skills: Don’t forget to mention your proficiency in PeopleSoft Financials and Microsoft Office, especially Excel. We love candidates who can hit the ground running with tech skills!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss any important updates!
How to prepare for a job interview at Kinsley Power Systems
✨Know Your Numbers
Make sure you brush up on your accounting skills and be ready to discuss your experience with accounts payable and receivable. Familiarise yourself with the PeopleSoft Financials application, as well as Excel and Access, since these will likely come up during the interview.
✨Showcase Your Communication Skills
Since this role involves a lot of interaction with vendors and other departments, be prepared to demonstrate your excellent communication abilities. Think of examples where you've successfully resolved issues or maintained strong relationships with vendors or colleagues.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing debt collection or preparing monthly reports. Have a few scenarios in mind where you’ve successfully navigated similar challenges, and be ready to explain your thought process.
✨Highlight Your Organisational Skills
This position requires strong organisational skills, so be ready to discuss how you manage multiple tasks and maintain accurate records. Share examples of how you’ve kept track of invoices, payments, and vendor communications in previous roles.
